FACILITIES SERVICES
Job Description
Transportation Services
Fiscal Technician 3
Job Code: 7055 – Contract Classified
Department Introduction:
Transportation Services provides innovative and sustainable transportation solutions that facilitate the educational,
research, cultural and service missions of the University. TS supports the UW campus with the following: Parking, Transit,
Bicycling, Walking, Rideshare, Fleet Services, UW Shuttles, and Transportation Planning & Construction.
Job Purpose:
This position will perform and be responsible for fiscally related duties using independent judgement in resolving problems
with the cash receipts reconciliation process and cashiering. They will provide fiscal support, including analysis and
financial reporting in the areas of purchasing, expenditure control, and cash receipts reconciliations. They will process
fiscal documents, reports and records. The position will also perform computation work and provide resource data for
reports.
The Fiscal Technician 3 works under general supervision and reports to the Accounting Supervisor. This position
performs fiscal administrative support functions for all of Transportation Services and will use established procedures in
recording, summarizing and reporting fiscal activity.
Duties and Responsibilities:
Reconciliation and Reporting:
 Balance and prepare routine reports such as monthly bank reconciliation reports and cash over/short reports
 Prepare and edit input and output of computerized fiscal data and make corrections as required to maintain the
integrity of computer reports and files
 Total and reconcile daily credit card receipts while maintaining the related credit card spreadsheets and
reconciling them to bank statements and UW reports; prepare cash transmittals
 Assist in processing of receivables
 Maintaining accounting records, record payments and bill past due accounts, submitting billings for permits,
UPASS, citations
Cash Receipts Reconciliation:
 In coordination with Fiscal Specialist 2, perform daily reconciliation of all gatehouse transactions, permit sales
receipts and special events; use Informix, Access and Excel to perform reconciliation and purchasing functions;
use independent judgment when resolving problems with reconciliation process; identify and suggest system and
process changes in the accounting and reconciliation processes
 Identify trends and potential training issues and exercise tact and diplomacy when communicating these issues to
supervisors
Cashiering:
 Count cash (coin and currency), checks and/or credit card payments using cash counting equipment; keep
counting equipment clean
 Maintain and enforce security procedures to ensure safety of funds; ensure cash is secure by using time lock and
alarm system; restrict access to counting room
 Prepare and disburse change funds; prepare daily cash deposits, complete deposit slips, and make bank deposits
 Maintain accurate safe balances; maintain inventory of cash and coin; review change funds and ensure
appropriate funds are available; prepare cash transmittal for currency purchase
 Prepare reports of cash receipts and change funds; maintain records of funds received, distributed, and
transferred; balance daily records
 Serve as the Operating Unit’s petty cash custodian
Purchasing:
 Review purchase requisitions for proper detail, budget allocation, object coding, authorization and compliance
with state and University policy and procedures
 Enter purchase requisitions in purchasing/accounts payable system; maintain database of all purchase orders
throughout their life; process payments on purchase orders based on receiving reports and other documentation
provided; process utility payments checking for reasonableness or duplicate billings
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Liquidate encumbrances and close requisitions as purchases are completed
Answer questions, research and resolve problems on purchase orders, payments or other expenditures; advise
and interpret UW purchasing policies and procedures for Transportations Services managers, supervisors and
staff
Other:
 Prepare and distribute purchase requisitions and associated documents using the online purchasing system
 Serve as Accounting Unit Record Coordinator; ensure established retention policies are followed; prepare records
for transfer to storage units and/or Records Center; receive, review and authorize requests for record destruction
 Serve as Operating Unit’s primary contact for office supply orders; receive and process weekly office supply
orders; maintain minimum supply levels for basic office supplies to ensure sufficient stock is on hand; anticipate
supply needs; track supply deliveries; process returns and re-orders
 Coordinate Operating Unit’s collection activities for NSF and unpaid checks in coordination with Accountant 2;
contact maker and monitor collection process; forward uncollectable checks to collection agencies, as needed
 Adhere to proper separation of duties guidelines at all times
 Assist in training and cross-training other Accounting Office staff
 Provide coverage for staff vacancies, when required
 Participate in a team office environment with focus on customer service
 Perform other duties as assigned
 Regular and predictable attendance is required
Core Competencies:
 Demonstrate personal integrity and trustworthiness
 Manage stressful situations and changing priorities effectively
 Anticipate, recognize and resolve problems
 Be responsible and accountable
 Use organizational skills and provide attention to details
 Maintain a positive, optimistic and success-oriented attitude
 Exercise professional demeanor, which includes being tactful and courteous
 Exhibit a professional work ethic
 Continuously promote a safe work environment
Required Skills, Experience and Knowledge:
 High school diploma, or GED certificate AND fifteen quarter hours or ten semester hours of college-level
accounting or bookkeeping AND two years of full-time experience as a Fiscal Technician, or equivalent, including
experience using accounting-related software
 An Associate of Arts Degree, or equivalent, in accounting or business may substitute for one year of required
experience
 Equivalent education/experience will substitute for all minimum qualifications except when there are legal
requirements, such as a license/certification/registration
 Proficiency with Microsoft Office programs such as Word, Excel, and Access
 Excellent written and oral communications skills
 Experience operating a calculator
 Excellent cash handling skills and integrity
 Have knowledge and understand of safe work practices and policies
 Must be able to wear all proper Personal Protective Equipment (PPE) as required
 Must be able to follow written and/or verbal instructions and communicate in English regarding the use of
chemicals, supplies, and equipment; comply with safety policies and procedures
Desirable Skills, Experience and Knowledge:
 Experience in processing of Accounts Receivable
 Experience operating currency and coin counting equipment
 Fiscal experience recording and reconciling funds
 Excellent organizational skills
Conditions of Employment:
 Ability to lift 50 pounds
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Ability to sit and key for extended periods of time
Ability to work overtime and some weekend shifts, as needed, according to cyclical periods
A satisfactory outcome from a criminal background verification will be required prior to hire
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