Fixed Term Renewable
Non-teaching (50% or greater)
(date)
(name and address)
Dear
:
With the approval of the Chancellor, I am pleased to offer you a fixed-term, renewable,
non-teaching academic staff appointment in the Department of_______ in the
Division/School/College of __________.
Please review all of the material in this contract with your supervisor to make sure that
you understand the nature of the appointment and the conditions that apply to it. To help
you in that discussion, please review the information for Fixed-Term Academic Staff
provided by the Department of Human Resources at:
http://www4.uwm.edu/hr/new_employees/academic-new-hire-checklist.cfm.
Terms:
The terms of this appointment are as follows:
 Title:
 Working Title: (if applicable)
 Percent of Appointment:
 Beginning and Ending Dates of Appointment: _______d/m/y through d/m/y
Renewal beyond the end date is likely, contingent upon funding, program need,
and satisfactory performance. Decisions about these factors are made by the
[dean or division head]. Chapter 108 of UWM’s Academic Staff Personnel
Policies and Procedures (ASPPP) requires UWM to provide you with notice prior
to nonrenewal according to the schedules set forth in the ASPPP.
 Full-time Salary Rate and Pay Basis: $/C or $/A
Annual salary rate increases for this appointment are governed by applicable
UWS and UWM merit procedures established for faculty and academic staff.
 Supervisor:
 Operational area:
 Duties and Responsibilities: Your duties and responsibilities are described in the
enclosed position description. Please read and sign this document and return it to
your supervisor.
 Performance Review Requirement: Initial appointments at 50% or greater
require a performance review to be conducted in the sixth month after the initial
appointment and annually thereafter (Chapter 105 of the ASPPP).
Payroll and Benefits-Related Information:
5/2013
Payroll: You will be paid monthly on or near the first of the month. The payroll
calendar, which lists the specific pay dates, is available at
http://www4.uwm.edu/hr/payroll/unclassified/upload/Unclassified-Payroll-Schedule-and-Deadlines.pdf
UWM distributes pay using an electronic direct deposit program, which allows for safe,
fast, efficient crediting of your pay directly to your financial account. Enclosed in this
letter is a direct deposit form. Please complete and send it to the Payroll Office within
the Department of Human Resources in Engelmann Hall Room 125.
(Option for Annual appointees)
Employees on Annual Appointments (12 month). Annual appointees are paid monthly on
the first business day of the month after receipt of appropriate paperwork in Human
Resources.
(Option for Academic Year Employees)
Employees on Academic Year Appointments (9-Month). Appointments on a 9-month
C pay basis include employment for 39 weeks. The payment schedule will commence
following receipt of the appropriate paperwork in Human Resources and according to the
Academic Year pay dates (http://www4.uwm.edu/hr/payroll/unclassified/index.cfm).
(Option for Single Semester Employees)
Appointments for one semester will include employment for 19 ½ weeks. The payment
schedule will commence following receipt of the appropriate paperwork in Human
Resources and according to the Academic Year pay dates
(http://www4.uwm.edu/hr/payroll/unclassified/index.cfm).
Optional section for those with appointment percent and duration that qualifies them for
WRS:
Benefits, Wisconsin Retirement System (WRS):This position is eligible for participation in
the Wisconsin Retirement System; therefore, you are eligible for sick leave benefits as
described in Unclassified Personnel Guideline #10 and vacation/annual leave benefits as
described in Unclassified Personnel Guideline #9. This appointment also carries
entitlements to other benefits as described at http://www.uwsa.edu/hr/benefits/#summary.
(Optional sentence for those NOT in WRS): This appointment carries entitlements to
benefits as described at: http://www.uwsa.edu/hr/benefits/#summary
Benefits, Insurance Coverage: You have 30 calendar days from your contractual date of
hire to apply for benefits, including health, dental, and life insurance. If you do not apply
for these benefits during this 30-day window, you might not be able to apply for them in
the future, or you may encounter long waiting periods before the benefit takes effect. For
health insurance, a completed application must be received by the Department of Human
Resources (Engelmann 125) no later then 4:30 p.m. on the 30th calendar day after your
first day.
To help you determine which benefits and insurance plans are best for you, please attend
a Benefits Orientation session within your first 30 days of employment. The schedule for
these orientation sessions can be found at http://www4.uwm.edu/hr/benefits/. Contact the
Benefits Office at benefits@uwm.edu or 414-229-5353 to ask any questions regarding
benefits, including eligibility.
5/2013
Policies Governing Your Appointment
The provisions of Wisconsin Administrative Code (UW System Chapters 8-13) and
University of Wisconsin-Milwaukee Academic Staff Personnel Policies and Procedures,
Chapters 101-113 (ASPPP), apply to this appointment. This information is available at
http://www4.uwm.edu/hr/faculty_and_staff/unclassified/academic_staff.cfm.
This offer of employment is contingent upon verification of your identity as required by
the Immigration Reform and Control Act of 1986 and obtaining work authorization,
including, but not limited to, obtaining the appropriate visa, as required by the U.S.
Immigration and Naturalization Service or the U.S. Department of State. It is your
responsibility to obtain and provide the appropriate identity verification information and
work authorization. Failure to provide identity verification and work authorization prior
to the commencement of your employment may result in UWM withdrawing this offer.
To accept this offer, please sign the original of this letter and the enclosed position
description and return them to _____________, by ____________. A copy of each is
provided for your records. If you have any questions, please feel free to contact your
supervisor.
Sincerely,
Dean/Division Head
Enclosure
cc:
Supervisor
Official Personnel File
Dear ____________:
I accept the appointment as described in this letter.
Signature
Date
5/2013