October 1, 2013
To: Prospective Vendor
Subject: Request for Proposal # 214-11(2)
Grand Valley State University is accepting proposals for IP Encoders System. Reference attached instructions and specifications.
If you wish to submit a response to this request for proposal for IP Encoder System, please submit your response no later than 2:00 PM Monday, October 14, 2013. E-mail your proposal to: RFP-Received@gvsu.edu
Submit your response electronically to the above e-mail address by requested date and time. Grand Valley State University is not responsible for e-mail affected by spam or not received by opening date & time. No fax, verbal, or telephone responses will be accepted.
Thank you for your participation,
Valerie Rhodes-Sorrelle, C.P.M.
Sr. Strategic Sourcing Specialist
Purchasing Services - 227 Lake Michigan Hall - Allendale, MI 49401
Phone - 616/331-2283 - Fax 616/331-3287

Grand Valley State University, established in 1960, is a four-year public university. It attracts more than 24,500 students with its high quality programs and state-of-the-art facilities. Grand Valley provides a fully accredited undergraduate and graduate liberal education and has campuses in Allendale, Grand Rapids, and Holland and centers in Muskegon and Traverse City.
Grand Valley is the comprehensive regional university for the state's second largest metropolitan area and offers 81 undergraduate and 29 graduate degree programs. The university is dedicated to individual student achievement, going beyond the traditional classroom experience, with research opportunities and business partnerships. This combination of educational offerings helps Grand Valley to fulfill its mission of educating students to shape their lives, their professions, and their societies.
As a model for sustainable development, Grand Valley State University fosters responsible economic growth. First-rate faculty and staff, who are attracted to the university’s rich academic culture, liberal education, and state-of-the-art facilities, share their expertise, their time, and their knowledge with students. The university’s outstanding students learn critical thinking skills and are transformed into enterprising individuals who are well prepared to take leadership roles in their professions and in their communities. The university community comes together to make Grand Valley a significant force on the area’s economy.
Grand Valley’s growth in size and prestige contributes to continued economic growth in the entire region. Grand Valley’s more than 27,500 students, faculty and staff made a total estimated impact of $680.4 million in Kent, Ottawa, and Muskegon counties during fiscal year 2009-2010. This reflects the ripple effect of university, employee and student expenditures, and related job creation in the area. In that year, more than 6,811 students participated in internships, practica, and student teaching, potentially saving area organizations some $25 million. Grand Valley Community members participated in more than 920,000 hours of volunteer service work last year.
Grand Valley represents top performance and top value. The university has been recognized for 16 straight years as one of
“America’s 100 Best College Buys” because of the high-quality education opportunities it provides at an affordable tuition rate. Grand Valley State has been listed as one of America’s top colleges in 2011 Forbes Magazine and The Princeton
Review named Grand Valley as one of the best Universities in the Midwest.

Information & Instructions to Bidders
-
1.
Grand Valley State University’s (GVSU) sales tax exempt no. 381684280
2.
Quote prices F.O.B. delivered to Grand Valley State University - Campus delivery location(s) to be determined
3.
Include with your proposal three (3) collegiate and three (3) non-collegiate references from similar product, services/work provided
4.
Reference attached specifications
5.
GVSU reserves the right to accept proposals that meet and or exceeds attached specifications. We have requested answers to several questions on the following pages regarding software, hardware, licensing, customer support and training. Include with your proposal any supporting documentation (pictures and written specifications) that might help us in our decision making process.
6.
GVSU will accept proposals for the complete system or for individual components
7.
GVSU reserves the right to process award(s) in the manner that will best suit the University.
8.
Provide product availability
9.
Provide warranty information for each product where applicable
10.
At Grand Valley State University, socially responsible procurement -- which is defined as supporting diversity, socially responsible procurement, and sustainability -- is highly valued. These ideals are fundamental to our academic, research, and athletic excellence.
GVSU promotes supplier participation that is reflective of the diverse business community and of the University's desire to procure environmentally friendly products, while remaining focused on socially responsible procurement methodologies.
11.
Please indicate what items in your proposal are considered environmentally friendly / green.
12. Grand Valley State University reserves the right to accept any item or your entire proposal at the price(s) quoted unless otherwise indicated by you.
13. GVSU reserves the right to accept or reject any or all Proposals not withdrawn before the opening date and to waive any irregularity or informality in the Proposal process. The University reserves the right to conduct discussions, request additional information and accept revisions of Proposals from any or all participants. The University reserves the right to negotiate with the vendor whose proposal is deemed most favorable.
14. Contact David VanderSloot with any questions regarding specifications outlined in this RFP. All questions must be submitted in writing. Please submit questions via email to vandersd@gvsu.edu
Questions must be submitted no later than 4 PM, October 7, 2013.
All questions will be answered in writing by 4 PM, October 8, 2013.
15. Contact Valerie Rhodes-Sorrelle with any questions concerning terms and conditions outlined in this request at 616/331-2283.

1
1.1 RELATED DOCUMENTS:
A. Some information contained in this specification is also found on the associated drawings.
Work shown on either is deemed to be in both.
B. The drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, apply to this Section.
C. If a discrepancy in quantity exists between this specification and the associated drawings, the
Contractor shall furnish the greater quantity or value unless otherwise directed by the owner.
D. Some information contained in this specification and the associated drawings is also noted on the project electrical specification and drawings. Any conflicts between the electrical sections and the Audio and Video Systems shall be immediately reported to the Architect and
Consultant.
1.2 SUMMARY OF WORK
A. IP Encoders
1. Two (2) IP encoders would be purchased as part of the project to permit the rebroadcast of campus meetings to other university buildings. One (1) unit would be located in the
Loosemore tech booth rack for encoding of room meetings. The second unit will be mounted in a portable rack. A portable monitor will be used to review the encoded image.
2. A low latency IP receiver will be installed at the WGVU studio to receive IP TV streams for rebroadcast.
3. IPTV receivers are to be installed in various rooms as part of the AV systems. These units will be installed by another AV contractor. Provide network settings for proper receiving of the encoded feed. Test with AV contractor. If issues exist, work with the owner and the AV contractor to ensure high quality and reliability of IPTV system.
4. Include setup and testing of unit.
5. See drawings for location of all equipment to be installed.
1.3 DRAWING

1.4 DEFINITIONS AND TERMS
A. The following definitions shall be used.
1. Install – Take equipment and place in appropriate location. Attach all wires and secure equipment.
2. Furnish – Deliver to the owner in new packaging.
3. Supply – Furnish to the owner unpackaged and ready for installation by owner or other contractor.
4. Provide – Furnish and install.
5. OFE – Owner Furnished Equipment (existing equipment to be reused in the system).
B. The following terms shall be used to refer to the division of labor and define various entities associated with the project.
1. Owner – Organization or person who has undertaken to construct the space.
2. Construction Manager – General Contractor as hired by the owner.
3. Installing Contractor – The successful bidder of this section as awarded by the construction manager.
4. Electrical Contractor – The successful bidder for the electrical portions of the contract, typically, but not limited to, division 16.
5. Subcontractor – Company or organization contracted by the Installing Contractor to perform or supply any portion of this specification.
6. Consultant – Individual or company hired by the architect or owner to design the systems, write the specification, and detail schematic drawings.
7. Architect – Company or individual hired by the owner to provide the design of the space.
1.5 SUBMITTALS
A. Submittal sheets are required to be submitted for all specified equipment. Only items that are requested as substitutes by the Installing Contractor shall be submitted. All submittals and shop drawings shall be submitted and approved by the Consultant prior to the beginning of installation. These submittals shall be provided not more than 6 weeks following award of contract
1. Submittal sheets are required for all equipment to be installed as specified. Installing
Contractor shall furnish either electronic PDF or (6) sets of printed submittal sheets for any equipment request that is not the specified product. Any submittal sets are to be bound on the left side and printed on 8.5x11 inch paper.

2. Installing Contractor shall furnish either an electronic PDF or (4) printed sets of shop drawings detailing a complete installation plan. Shop drawings are expected to expand upon the construction documents and shall show all components and wires, complete with individual wire numbers, proposed rack layouts, riser diagrams and schematics for individual subsystems, calculations, and details of proposed rigging. Schematics shall show a separate designation for each device and labeling shall correspond to that of the rack layouts. Installing Contractor shall convey that that the system is ready to install as shown in the shop drawings, and that details not explicitly defined by this specification or on the drawings have been addressed by the Contractor. Shop drawings are to be bound on the left side and printed on E-size (30x42) paper.
3. Scanned or copied versions of the construction documents will not be accepted and shall be automatically rejected. All drawings are to be done in a clear and professional manner.
4. Failure to furnish all information as noted above shall result in the rejection of submittals. Questions regarding submittal information should be directed to the
Consultant prior to drawing submissions.
5. The Consultant’s ACAD 2004 drawings shall be available for floor plans, conduit & wire pull layouts, and some detail drawings. Earlier versions of drawings can be supplied for an additional charge of $20 per drawing. It shall be the responsibility of the Contractor to implement any drawings furnished by the Consultant. Any time expended by the
Consultant at the request of the Installing Contractor to interface drawings to other third party software shall be billed to the Installing Contractor at the Consultant’s standard hourly rate. Additional charges may be assessed by the Architect or Construction
Manager for furnishing electronic copies of drawings.
B. See section 3 for additional post-installation submittal requirements.
1.6 DIVISION OF LABOR
A. Electrical Contractor shall furnish and install all conduit and boxes associated with the audio and video systems as specified, as shown on the drawings, and as required by the Installing
Contractor.
B. Electrical Contractor shall provide a #6 technical ground wire from the insulated ground bus bar in panel boards feeding the audio/video systems to the equipment racks for connection to the rack buss bar.
C. Any floor pockets and wall boxes shall be furnished and installed by the Electrical Contractor.
All cover plates, lids, electrical outlets, and other accessory items associated with floor boxes or wall boxes shall be furnished and installed by the Electrical Contractor.
D. Engraved panels in floor boxes and on wall plates shall be furnished and installed by the
Installing Contractor.
E. All electrical connections carrying line voltage (above 100 volts) shall be connected and terminated by the Electrical Contractor. All line voltage wire and cable for the audio and video systems shall be provided by the Electrical Contractor.

F. All electrical connections carrying low voltage (below 100 volts) shall be connected and terminated by the Installing Contractor. All low voltage wire and cable for the audio and video systems shall be provided by the Installing Contractor.
1.7 QUALITY ASSURANCE
A. All electrical installation shall be in compliance with the N.E.C., and shall be inspected by the
Michigan Department of Labor/State Electrical Inspection Authority.
B. Bidders for this section are expected to be an authorized dealer for all major pieces of equipment or purchasing them through an authorized dealer. Documentation of dealer
Crestron dealer status must be submitted as part of the bid. Additional dealer status documentation may be requested from bidders. Failure to provide adequate documentation may be grounds for disqualification from the bidding process.
C. The master/lead technician working on site shall have a minimum certification of NICET
Level 2, CTS, or C-EST. Contractors unable to provide proper certification should confirm qualifications with the Consultant prior to bidding. Failure to provide proper qualifications shall be grounds for disqualification from the bidding process.
1.8 STANDARDS
A. All equipment and installation practices, where applicable standards have been established, shall be built and installed to the standards of the following institutions:
1. Underwriters Laboratories, Inc. (UL): Comply with requirements of UL-50
2. NFPA 70, National Electric Code (NEC)
3. EIA Compliance: Comply with following Electronics Industries Standards. a. Sound Systems, EIA-160 b. Loudspeakers, Dynamic Magnetic Structures and Impedance, EIA-299-A c. Racks, Panels and associated equipment, EIA-310-A d. Amplifiers for Sound Equipment, SE-101-A e. Speakers for Sound Equipment, SE-103
4. TIA/EIA-607 Telecommunications Grounding
5. BICSI Telecommunications Distribution Methods Manual (Ninth Edition)
6. Federal Communications Commission Part 15
7. Audio Engineering Society (AES)
1.9 DELIVERY, STORAGE, AND HANDLING
A. Include delivery, storage, and handling of all products and materials to be delivered and installed.

B. Installing contractor shall be responsible for providing on-site storage if necessary. Installing
Contractor may negotiate a storage facility with the Construction Manager, but shall still be responsible for his own materials.
1.10 PROJECT CONDITIONS
A. Installing Contractor bears the responsibility to verify all site conditions and coordinate with the Electrical Contractor to ensure a complete and functional system is supplied to the
Owner.
B. Verify dimensions of major components to check for entry through doors, ceiling height clearance, and column interference prior to the installation of the equipment.
C. Installing Contractor shall stay aware of all project time schedules and shall coordinate with all other trades for all aspects of the work.
D. During the installation, and up to the date of final acceptance, the Contractor shall be under obligation to protect his/her work against damage and loss. Such damage shall be replaced or repaired at no cost to the Owner.
E. Installing Contractor shall include provisions in the bid to make at least three (3) visits to the site prior to beginning of site work to verify site conditions, coordinate with other trades, meet with representatives of the Owner, or deal with other issues that may arise in the course of building construction.
F. In addition to the three (3) site visits the Installing Contractor shall attend progress meetings and foreman meetings as required by the Construction Manager.
1.11 WARRANTY
A. The Installing Contractor shall provide timely maintenance of any malfunctions of the installed systems, at no additional cost to the owner, for a period of twelve (12) months from the date of acceptance by the owner unless damage or failure of the system is caused by misuse, abuse, neglect, or accident.
B. Contractors bidding this section shall provide 24-hour emergency pager service to the owner and shall respond to all calls within 4 hours.
C. The Installing Contractor shall guarantee availability of local service by factory-trained personnel from an authorized distributor of the equipment manufacturer. The distributor shall have available a stock of the manufacturer's standard parts.
D. Contractors shall make an extended warranty plan available to the owner. The Owner shall have the option of contracting with the Installing Contractor for the Contractor-specified period, terms, and price.

2
2.1 EQUIPMENT AND MATERIALS —GENERAL
A. All equipment and components shall be new and the manufacturer's current model.
B. All components and the system as a whole shall meet or exceed the minimum standards issued by the EIA.
C. All work and materials in conjunction with this installation shall meet or exceed the provisions of the National Electrical Code and other applicable codes.
D. The materials, appliances, equipment and devices shall be tested and listed by UL, CSA,
ETL or CE. Each major comp onent shall bear the manufacturer’s name, catalog number, and certification mark or logo. Installing Contractor shall supply all products with Electrical
Certification as required by the local Authority Having Jurisdiction (AHJ). Any specified products not in compliance with the requirements shall immediately be brought to the attention of the consultant and owner.
E. The Installing Contractor shall be responsible for providing a complete and fully functional system, including all necessary components, whether included in this specification or not.
F. Pricing for Alternates shall be provided on the same document as the base bid, under a separate line item for each Alternate. All costs associated with each Alternate shall be included in the price for each.
2.2 MANUFACTURERS
A. Listing of approved manufacturers for each component follows component description below.
B. The base bid shall be based on the specified equipment or approved equivalent equipment.
Alternate equipment must be so noted on a separate bid form with an ADD or DEDUCT to the base bid.
C. All approved equivalent equipment must meet or exceed the specified equipment in every aspect of performance, form, and function.
D. Additionally, any substitutions of loudspeakers, whether submitted as approved equivalent or as a voluntary alternate, must be accompanied by EASE data showing intelligibility and loudspeaker coverage throughout the intended listening area. Coordinate submittal with
Consultant; submittal is required for approval.
2.3 REQUESTS FOR ALTERNATE EQUIPMENT
A. Requests for equipment to be considered as alternates shall be considered only when the following have been submitted to the Consultant:
1. A list of such alternate equipment and materials for consideration as equal
2. Six (6) copies of working shop drawings
3. EASE Speaker data (if applicable)

4. A demo piece of the proposed equipment to be substituted may, at the discretion of the consultant, be requested for testing and review. If such a request is made by the consultant, the Installing Contractor shall provide a demo piece (or pieces if applicable) of the proposed equipment or arrange a demonstration of the proposed equipment in a similar environment.
5. If a request for alternate equipment is refused, the Installing Contractor shall provide the equipment as specified.
2.4 COMPONENTS
A. The following approved manufacturers, quantities, and model numbers shall form the basis of the system. These are minimum requirements. Installing Contractor shall verify all quantities prior to ordering and installation. Quantities are provided for reference only.
Installing Contractor is still responsible to provide a complete and working system without claim for additional payment. All equivalents and alternates must be approved by the
Consultant prior to system installation.
B. The Installing Contractor shall furnish all equipment and work as noted or implied on the drawings or specifications. In case of a conflict between the drawings and specification, furnish the equipment and work with the greatest cost impact.
C. Section 27 41 16 – IP Encoders
1. IP encoder (qty 2): single channel high-definition IP encoder. HD-SDI input with
H.264/AVC or MPEG-2 encoding. Include H.264 option. a. Evertz 7880SLKE-H264HD & H.264
2. IP Encoder Frame (qty 1): 4 module frame. a. Evertz 78001FR 1RU
3. IP Decoder (qty 1): Mpeg-2 and H.264 decoder card. Include 3 RU frame rear plate, IP input and frame sync options. a. Evertz 7881DEC-H264-HD & +3RU & +IP-FEC & +FSE
4. IP Encoder Frame (qty 1): 15 module 3 rack unit frame. a. Evertz 7800FR
5. Encoder Setup: Setup encoder and assist with network trouble shooting. Review encode quality with owner. Provide settings for Amino H140 decoder to AV contractor.
Assist AV contractor and owner to ensure proper sending and reception of IP feed.
6. IPTV Receiver (qty 1): Obtain network settings from owner and decode settings from IP encoder contractor. Set box for appropriate network and configure for IP transmitter.
Test with the IP encoder contractor. If issues exist, work with owner and IP encoder contractor to ensure high quality and reliability of IPTV system. a. Amino H140

7. Video Monitor (qty 1): Dual 7” wide LCD preview video monitors with rack mount.
Provide necessary cables. Provide 1 HD-SDI input and 1 DVI-I input module. a. Marshall V-MD72-3GSDI with (1) MD-3GE and (1) MD-DVII
8. Portable Equipment Rack (qty 1): Eight space, polyethylene equipment rack with front and rear locking lids. Provide rear rack rail kit. a. Gator Cases GRR-8L b. SBK SKB-R8W
9. Cable Lacing Bar (qty as needed): Rack lacing bar for wire management and strain relief. a. Lowell CMR2 OR CMR 4 b. Middle Atlantic LBP-1.5 or LBP-1R4
10. Two space blank (qty as necessary): Two rack space 16 gauge flanged, black, blank panel. a. Middle Atlantic EB2 b. Lowell SP-2
11. Single space blank (qty as necessary): Single rack space 16 gauge flanged, black, blank panel. a. Middle Atlantic EB1 b. Lowell SP-1
12. Drawer (qty 1): Two rack space drawer for storage of loose equipment. Include key lock. a. Middle Atlantic TD2 - LK b. Lowell UDP-214
13. HDMI to DVI-D converter (qty 1): Converts HDMI to DVI-D. a. Extron HDMIF-DVIDM
14. Power module (qty 1): 15 Amp power module containing eight AC receptacles. 1 RU with spike and surge protection. a. Middle Atlantic PD-915R b. Lowell ACSPR-1509
15. AV plates (see drawings for details and qty): All panels and plates are to be constructed of engraved black l aminate with 1/8” steel backing or engraved black anodized

aluminum unless otherwise noted. All lettering is to be white and should be easily readable.
16. Cat6 Wire – C6 (qty as needed): UTP Cat6, 8 conductor, 24AWG, overall PVC jacket. a. Liberty Wire & Cable 24-4P-L6-Color b. Mohawk Cable M58291
17. HDMI cable - HDMI (qty as needed): Pre-terminated HDMI cable. Confirm length in field prior to ordering. Limit cable length to less than 10 meters. Confirm long cables are within manufacturer’s specifications for signal type (1080p). a. Crestron HDMI b. Extron HDMI M-M Pro/XX c. Liberty Wire and Cable E-HDM-M-XX
18. HD / SDI Video Wire – HD (qty as needed): 18 AWG coaxial RG-6/U type 95% copper braid wire. Use Manufacturer’s 3 piece connector and tools as necessary. Do not use compression connectors. Provide plenum version if required. Prior to installing the wire, confirm that the cable length to be installed is within manufacturer’s limitations.
Use the owner’s HD or SD signal preference when determining cable length limitations. a. Gepco VSD2001 b. West Penn 6350 c. Belden 1694A
3
3.1 GENERAL INSTALLATION (MATERIAL AND WORKMANSHIP)
A. Noncompliance with any of the following so viewed by Owner’s sole discretion shall be cause for rejection of Work by the Owner, and replacement by Installing Contractor to
Owner’s satisfaction, and at no added cost to the Owner.
B. Material, workmanship, wire, and wiring methods shall be performed as specified.
C. If, in the opinion of the Installing Contractor, an installation practice is desired or required, which is contrary to these specifications or drawings, a written request for modification shall be made to the Owner and Engineer. Modifications shall not be implemented without the written approval from the Engineer.

D. All materials and labor shall be furnished, whether specifically mentioned or not, to form a complete system operational as per the intentions and description set forth in Part 1. Include the delivery, unloading, placement, fastening to walls, floors, ceiling, or counters, other structures where required, interconnecting wiring of the systems components, equipment alignment, and all other work whether it is necessary to result in complete operational systems.
E. All installation activities shall be in accordance with accepted broadcast and audio engineering practices. All efforts shall be invoked to ensure the owner’s desire that the system have extended life.
F. It shall be the responsibility of the Installing Contractor to cooperate at all times, and to the fullest extent, with all trades and contractors doing work in the building, to the end that lost time, work stoppages, interference, and inefficiencies do not occur. Communicate installation scheduling with the Electrical Contractor, and coordinate with other trades.
G. Installing Contractor bears the responsibility to verify all site conditions and coordinate with the Electrical Contractor to ensure a complete and functional system is provided to the
Owner.
H. Verify dimensions of major components to check for entry through doors, ceiling height clearance, and column interference prior to the installation of the equipment.
I. During the installation, and up to the date of final acceptance, the Installing Contractor shall be under obligation to protect his/her finished and unfinished work against damage and loss; such work shall be replaced or repaired at no cost to the Owner.
3.2 SUBCONTRACT
A. The Installing Contractor shall be responsible for the complete and unconditional implementation of each system, even though he may have subcontracted a portion of the installation or had certain manufacturers install their own equipment.
B. Any delay in system commissioning caused by a Subcontractor shall be the responsibility of the Installing Contractor. If such delays cause significant disruption to the successful completion and usage of the project, the Installing Contractor shall be liable for reasonable compensation to the owner.
3.3 PHYSICAL INSTALLATION
A. All equipment not specifically portable shall be held firmly in place and supported by fastenings, brackets, etc., capable of supporting the load with a minimum safety factor of 5 or as approved by the Architect.
B. Boxes, equipment, cabling, rack, etc. shall be installed and secured plumb and square with building lines.
C. At all times during the installation the Installing Contractor shall consider not only the operational efficiency of equipment but also the aesthetics of the space. Questions or conflicts between operation and aesthetics should be directed to the Architect and Owner’s
Representative.

3.4 CONDUIT AND CABLE ROUTING
A. Electrical Contractor shall furnish and install all conduit and boxes associated with the audio and video systems as shown on the drawings or as required by the Installing Contractor.
B. Electrical Contractor shall provide all junction boxes for the audio and video systems with appropriate covers.
C. All conduits not specifically identified shall be 3/4".
D. All conduits below grade shall be PVC or as required by code. All conduits above grade shall be EMT or as required by code. Refer to conduit specification for details.
E. There shall be no more than three (3) 90-degree bends in audio or video conduit between pull points. If a conduit run requires more than two bends or if the conduit run is in excess of
150' in total length, insert a pull box. If it is not practical to install a pull box in the run due to field conditions, the conduit size shall be increased to the next trade size for each additional
90-degree bend. Offsets shall be considered as equivalent to a 90-degree bend.
F. All conduits to be labeled at the source box with the destination box in a clear and logical manner.
G. Ends of all conduits are to be deburred and bushed.
H. All conduits terminating inside of an audio/video enclosure (e.g. rack) or not terminating in a junction/pull box shall be provided with plastic insulated bushings.
I. Electrical Contractor shall provide a poly pull-line in each conduit.
J. Line voltage conduits shall maintain a minimum of 24" separation from audio or video signal conduits except to cross at 90-degree angles when necessary.
K. The main audio racks, any auxiliary audio rack, and any other audio panel containing electronic audio system devices, must be isolated or insulated from any metallic conduits.
The final connection to these audio racks or panels shall be with PVC, non-metallic flex or any other non-metallic conduit. Or, where shown the cables can enter the rack or panel in a bundle through a bushed opening.
L. Junction boxes and pull boxes in the conduit system do not have to be isolated, only racks or panels with electrical power and electronic audio devices.
M. Electrical power feed to an audio rack or audio panel shall also be via PVC or non-metallic or insulated conduit.
N. All cables shall be laced or tied securely to assure no malfunctions resulting from interference of other trades or routine future maintenance.
3.5 CABLE INSTALLATION

A. All wires and cables shall be marked at every termination and connection point with permanent clear wrap-around number or letter cable markers. There shall be no unmarked cables in the systems. Any unmarked cables found at Contractor Checkout shall be immediately labeled. Failure to label wires can be cause for rejection of work by the Owner and shall be corrected at no additional cost to the owner. Marking codes used on cables shall correspond to codes shown on drawings or be approved by the Owner and Consultant.
B. Cables utilizing molded plastic or solderless insulation displacement connectors shall be unacceptable.
C. All cable installed in ducts, plenums, and other spaces used for environmental air shall be
Type CMP (refer to NEC Article 800.53) or be installed in metallic conduit (in compliance with
NEC Article 300.22).
D. There shall be no wire splices in conduit.
E. Terminal block, boards, strips, or connectors shall be furnished for all cables, which interface with racks, cabinets, consoles, or equipment modules.
F. All cables shall be grouped according to the signals being carried in order to reduce signal contamination and cross-talk. Separate groups shall be formed for the following cables.
1. Group one: Power Cables
2. Group two: Control Cables
3. Group three: Video Cables
4. Group four: Microphone level audio cables.
5. Group five: Line level audio cables.
6. Group six: Speaker level audio cables.
G. Do not mix signal cables and electrical power cables in the same conduit.
H. Do not tie-wrap or bundle signal cables to an electrical power cable.
I. Power cables, control cables, and high level cables shall be run on the left side of an equipment rack, as viewed from the rear. All other cables shall be run on the right side of the equipment rack, as viewed from the rear.
J. All inter-rack cabling shall be neatly strapped, dressed, and supported as approved by the
Owner or Consultant. Cabling within racks shall be contained in Panduit finger tray and secured to lacer bars when appropriate. Such cables shall remain separated as indicated herein.
K. All cables routed outside of racks and conduit shall be contained in a suitable harness or wireway to maintain a neat, clean, and finished product.
L. All cables shall be cut to the length dictated by the run. All equipment installed in racks shall have a service loop of appropriate length.

1. For equipment mounted in drawers or slides, the interconnecting cables shall be provided with a service loop of appropriate length to allow for full travel of drawer or slide and enough slack to service and remove any necessary items.
2. For equipment mounted in racks accessible from both front and back, provide a service loop length sufficient to plug and unplug cable from the unit to allow for trouble-shooting and service of equipment.
3. For equipment mounted in racks accessible from the front only, provide a service loop length sufficient to remove the unit from the rack and easily plug and unplug all connectors.
3.6 CONNECTOR PLATE RECEPTACLE INSTALLATION
A. All connectors shall be manufactured by Neutrik unless expressly approved on the drawings or specifications, or pre-approved before bid by the Engineer and Consultant. All panelmount receptacles shall be compatible with Neutrik D-series punch holes.
B. Unless otherwise detailed herein, the following types of connectors shall be used on all points of connection in the system, including connection boxes, panels, inter-rack and intra-rack wiring, and wireway:
1. Audio (microphone level) = XLR type: a. Cable mounted: NC3FX-BAG or NC3MX-BAG b. Panel Mounted: NC3FDL-1-BAG or NC3MDL-1-BAG
2. Audio (line level) = XLR type: a. Cable mounted: NC3FX-BAG or NC3MX-BAG b. Panel mounted: NC3FDL-1-BAG or NC3MDL-1-BAG
3. Audio (line level) = ¼” TS type (use only for interconnecting equipment with no other means of connection, unbalanced connections only): a. Cable mounted: NP2C-BAG
4. Audio (line level) = ¼” TRS type (use only for interconnecting equipment with no other means of connection, balanced connections only): a. Cable mounted: NP3C-BAG
5. Audio (line level) = stereo RCA phono type (use only for interconnecting equipment with no other means of connection or where noted on the drawings or specifications, unbalanced connections only): a. Cable mounted: NF2C-B-2 b. Panel mounted: NF2D-B-9 and NF2D-B-2

6. Audio (speaker) = Neutrik NL4 type —jack shall be insulated from panel: a. Cable mounted: NL4FC b. Panel mounted: NL4MP
7. Audio (intercom) = XLR type: a. Cable mounted: NC3FX-BAG or NC3MX-BAG b. Panel mounted: NC3FDL-1-BAG or NC3MDL-1-BAG
8. Audio (combo jack) = Combo Jack: a. Panel mounted: NCJ6FI-S (NCJ9FI-S also acceptable)
9. Network (CAT5) = Ethercon: a. Cable mounted: NE8MC-B b. Panel mounted: NE8FDV-YK
10. Video (composite) = BNC type: a. Cable mounted: Match part number to manufacturer’s cable b. Panel mounted: NBB75DFIB or Canare BCJ-JRU or feed-through type
11. Video (composite) = RCA phono type: a. Cable mounted: NF2C-B2 (use one only) or match part no. to mfgr.’s cable b. Panel mounted: NF2D-B-4 or Canare RJ-R
12. Video (RF) = F type a. Panel mounted: Canare FJ-JRU or feed-through type
13. Video (VGA) = 15-pin din type
14. Remote Camera = Triax a. Cable mounted: Kings 7705-1 (male), 7703-1 (female) b. Panel mounted: Kings 7702-1 (male), 7702-4 (female)
15. Camera Control = CCU type a. Hirosi JRC21BP-26P or equivalent

3.7 IDENTIFICATION
A. Except where otherwise specified, label all connectors on plates or panels, switches, controls, and receptacles. Labeling material to have white lettering and to be engraved black plastic laminate with metal backing or engraved black anodized aluminum plates. Minimum plate thickness shal l be .125”. Black P-Touch Extra Strength Adhesive labels with white lettering for rack-mounted equipment labels are also acceptable. All labels are to be relatively permanent and shall be done in a professional and orderly manner. Any labels found to be unacceptable upon project inspection shall be remedied by the Installing
Contractor without claim for additional payment. All labels shall correspond to the drawings.
B. Identify all wires and cables at every termination and connection point with permanent type markers.
C. Every piece of rack-mounted equipment shall have an engraved or P-Touch label indicating function and schematic label. Provide and install on front panel engraved labels for each item of rack-mounted equipment. Designate function and input and output line(s) or loudspeaker(s) served by labeled equipment. Key all designations to system functional and patch panel diagrams.
3.8 LOUDSPEAKER INSTALLATION
A. Mount loudspeakers per manufacturers’ specifications using appropriate brackets.
B. All rigging and support steel required for installation shall be furnished by the Installing
Contractor. Installing Contractor is responsible to verify weight and load conditions for all rigging to ensure structural integrity of the building. Any additional structural enhancements shall be performed at the expense of the Installing Contractor without claim for additional payment. If significant structural adjustments are necessary, a Structural Engineer licensed to work in the State of Michigan shall be retained by the Installing Contractor to certify the proposed hanging methods.
C. All loudspeakers shall be installed per plans and arranged as shown on the drawings. All conflicts should be reported and satisfactorily worked out with other trades. If significant changes are required, verify with the Consultant prior to making changes. Failure to verify with the Consultant shall result in the Installing Contractor assuming full liability for speaker placement. If a changed speaker placement is deemed unacceptable by the owner the
Installing Contractor shall rectify the problems to the owner’s satisfaction without claim for additional payment.
D. All loudspeakers shall be installed with the ability to adjust speakers +/-5 degrees vertically.
Some adjustment may be necessary at the system commissioning with the Consultant.
3.9 GROUNDING PROCEDURES
A. Electrical Contractor and Installing Contractor shall coordinate all materials and work related to the grounding of the audio system. Carry out drawing details and notes in these specifications and on the drawings.
B. In order to minimize problems resulting from improper grounding, and to achieve maximum signal-to-noise ratios, the following grounding procedures shall be adhered to:

1. Under no circumstances shall the racks contact the raceway system, the steel structure of the building or ventilation ducts.
2. All ground cables shall be insulated, especially if the cable is enclosed in a conduit or has any possibility of contact with metallic boxes or a conduit system.
3. The system ground copper conductor must not touch any metallic object or device between the main building electrical ground point, and the audio racks. Similarly, with any extension of this ground, to the stage manager panel or other audio panel, caution must be observed to preserve the audio system ground potential be insulating the ground wire at all times.
4. Under no conditions shall the AC neutral conductor, at any location, be used for a system ground.
C. Audio Cable Shields: All audio cable shields shall be grounded at both ends. There shall be no exceptions except in locations where a ground loop, hum, or other interference results. If any of these conditions is present, the Installing contractor shall lift the audio shield of one end. All such locations shall be noted on the as-built drawings. For ungrounded portable equipment, such as microphones, the shield shall be connected at both ends.
D. There shall be no deviations from the above unless specifically required by the manufacturer of the equipment or when necessary to minimize crosstalk and to maximize signal-to-noise ratios in the audio, video, and control systems.
E. If a different installation practice is desired by the Installing Contractor in regards to the signal grounding, the Installing Contractor may submit alternate grounding methods to the
Engineer/Consultant for approval. Installing contractor shall bear all responsibility for any deviations from the above stated grounding procedure, even if allowed by the Consultant,
Owner, or Architect.
3.10 CONTRACTOR SYSTEM CHECKOUT
A. Before Acceptance Tests are scheduled, the Installing Contractor shall perform his own systems checkout. Installing Contractor shall furnish all required test equipment and shall perform all work necessary to determine and/or modify performance of the system to meet the requirements of these specifications and drawings. This work shall include the following:
1. Testing of all inputs, outputs, and tie-lines.
2. Testing of all display devices, equipment configurations, speakers and jacks.
3. Testing of any other wires or components.
4. Test all audio for compliance with the Performance Standards.
5. Check all controls functions, from all controlling points to all controlled devices, for specified operation.
6. Compile a report of all tested lines showing device tested, date of test, initials of person performing the test, and pass/fail status. See appendix # 1 for testing report template.

3.11 SYSTEM PERFORMANCE, TESTS AND ADJUSTMENTS
A. Testing Personnel: The Installing Contractor shall have a minimum of two persons knowledgeable as to the systems as installed available for testing and adjustment with the
Consultant.
1. All costs to the Installing Contractor for testing personnel shall be included in the bid.
2. Installing Contractor shall allow for up to (8) eight hours of testing and adjustments with the Consultant.
3. Failure of the Installing Contractor to provide adequate personnel or testing equipment causing lost time to the Consultant shall result in the Installing Contractor paying the
Consultant’s standard hourly rate for additional time and expenses as necessary.
B. Test Equipment:
1. All equipment for testing and adjustments to the sound system shall be furnished by the
Installing Contractor. Test equipment shall include:
2. Computer Measurement Platform: SMAART, TEF, SIM or other approved equal
3. Dual Trace Oscilloscope
4. High Quality Multi-meter: Fluke or Similar
5. Sweepable Tone Generator
6. The Consultant may choose to bring and use some of his own test equipment.
7. Furnish make, model, and serial number of all test equipment to be used to the
Consultant prior to performing any test and adjustments to the system.
C. Loudspeaker Impedances: Measure and record the impedance of each loudspeaker line.
For high frequency drivers take impedance measurement at 4000 Hz. For mid-range drivers take impedance measurement at 1000 Hz. For low frequency drivers take impedance measurements at 100 Hz. An impedance sweep may also be performed using TEF,
SMAART, or other approved equal. Results of all impedance tests shall be recorded and furnished to the owner for future system repair and trouble-shooting.
D. Noise and RF Pickup:
1. Set up system for each specified mode of operation.
2. Check to ensure that system is free of noise, hum, and radio frequency interference.
E. Buzzes, Rattles, Distortion:

1. Apply high-quality music signal to the system. Adjust the system for frequent peaks at its specified maximum sound pressure level.
2. Apply sine-wave sweep from 50 to 5,000 Hz at 10 dB below full amplifier power.
3. In both cases, listen carefully for buzzes, rattles and objectionable distortion.
4. Correct all causes of such defects. If cause is outside system, promptly notify the Owner indicating cause and suggested corrective procedures.
F. Equalization:
1. The Installing Contractor and the specific personnel in charge of the tuning shall have completed, tuned, and tested at least five similar systems. Prior to system commissioning furnish names of personnel involved in project management, final adjustment, and tuning. Furnish a profile of experience and training of the personnel completing the tuning.
2. Final equalization and setup shall be done under the supervision of the Consultant. As described in the above sections.
G. Project Close-out Submittals:
1. All tuning and adjustment shall have hard copy data bound and turned over to the
Engineer and Consultant. Submit record drawings and Documentation of Tests,
Measurements and Adjustments performed. All submittals shall be furnished before final payment is released.
2. A copy of all DSP settings shall be burned to CD and placed in the rack after the completion and acceptance of all work and testing.
3. The original submittal drawings shall be corrected for record purposes and show all changes and additions.
3.12 PURCHASER TRAINING
A. The Installing Contractor shall provide a minimum of four (4) hours of on-the-job training sessions for the installed systems for Owner-designated personnel, instructing them in the operation and maintenance of the systems. The training sessions shall take place after the systems are operational, at a time prearranged with the Owner. The training time is to be part of the total of the installation and shall be included in the installation charges.
B. The Installing Contractor shall provide a copy of the software for every component that utilizes an outboard computer for setup and configuration. The Installing Contractor shall demonstrate the usage of each configuration software and train the Owner’s Representative for at least one hour for each software. This training time is to be part of the training time listed in part A above.

C. The Installing Contractor shall instruct the owner in the proper use of all equipment. The
Installing Contractor shall have a knowledgeable representative present for the first official use of each system (i.e. production, meeting, event, etc.). Insta lling Contractor’s
Representative shall have sufficient knowledge of systems as installed so as to troubleshoot any problems that may arise during the first usage. Installing Contractor’s Representative shall be present for the entire first usage of the system unless other arrangements are made with the Owner.
D. Furnish and turn over to the owner three sets of operating/maintenance manuals consisting of:
1. A numerical index with equipment items listed
2. Equipment Brochures/Data Sheets
3. Operating Instructions
4. Service information and schematic diagrams
5. System as-built drawings and wiring diagrams
6. Test and tuning data
7. List of keys and numbers
3.13 FINAL ACCEPTANCE TESTING AND INSPECTION OF COMPLETED INSTALLATION
A. Upon approval of the Contractor Test Report, the Installing Contractor shall demonstrate operation of each major component in the presence of the Consultant and the Owner’s
Representative, using each microphone and loudspeaker furnished, all required microphone and loudspeaker positions, and all input, control and amplification equipment. Testing of each video and computer input of the system shall also be performed to verify proper function.
B. After demonstration, assist as required in acceptance tests by representatives of the Owner.
C. A factory-trained representative of the manufacturer of the major equipment shall demonstrate that the systems function properly in every respect. The demonstration shall be made in the presence of the Owner.
D. The Consultant and the Owner’s Representative will both verify that all of the above items have been completed to satisfaction and that all installation details have been completed before a recommendation of final payment shall be made.
E. The Installing Contractor, at the Installing Contractor’s expense, shall rectify any components not found to function in a satisfactory manner as defined by this specification.

3.14 APPENDIX A
Mic #xxx
Video #xxx
Monitor #xxx
Speaker #xxx
Fiber #xxx
EXAMPLE - TESTING CHECKLIST

Audiovisual Project Questions:
Installation, set-up and programing
1.
Facilities impacted by this project are in use up to these dates and immediately after these dates. All work must be completed and equipment functioning properly at project completion. Work must be done within the following
dates.
November 22, 2013 – December 1, 2013
2.
Facilities will be available continuously beginning at 6 AM, November 22, 2013 until 5 PM, December 1, 2013 for project work. a.
Note: WGVU will be available for work on a limited basis. WGVU will assist and make time available over the project dates as much as possible. WGVU is fully committed to this project and access is not expected to be a problem, however additional coordination is necessary.
Licensing/Cost
1.
Please provide pricing structure for the systems recommended.
2.
Equipment cost and labor cost for installation/programming should be listed separately. Please provide an itemized list of each piece of equipment and the cost according to specifications.
3.
What work, if any, will be subcontracted? (Wiring, electrical, etc.)
Support Services/Training
1.
Describe any Service agreements your offer with regards to equipment specified
2.
Describe your support structure and all costs associated with support.
3.
Do you provide training on systems installed? Is there a cost structure to this?
4.
What is your response time for technical service calls?
5.
How will your company handle training and initial set up of the systems?
6.
How is ongoing training handled?
7.
Does your company offer technical support for meetings/events on a contractual basis? Where are you currently doing so and under what considerations

Other Criteria
1.
GVSU must own all programming and source codes
2.
All wiring designs and schematic drawings are shall be turned over to GVSU
3.
All user manuals for any equipment included in the project must be turned over to GVSU
Evaluation Criteria
 The evaluation process will be assessing the bidder’s response on addressing the University’s needs per specifications requested.
 The University reserves the right to request any additional information necessary to evaluate the responses without incurring any obligation to request such information from all the bidders that have submitted proposals. The
University reserves the right to negotiate with the selected bidder following the evaluation period for the express purpose of modifying the configuration and price.
 Quality, technical performance, and functionality, of proposed equipment.
 Reference checks for Vendor’s ability to meet planning and delivery deadlines.
 Vendor’s past experience with projects of similar scope and complexity.
 Warranties, guarantees and Vendor’s return policy
 Price of equipment and services

(Rev. 04.2013)
4.1
Supplemental Conditions
4.1.1
The Supplier shall comply with the University’s policy and procedures ( http://www.gvsu.edu/purchasing ) and any additional instructions issued from time to time by the University.
4.1.2
During the period of contract, no change is permitted to any of its conditions and specifications unless the Supplier receives prior written approval from the University.
4.1.3
Should the Firm find at any time that existing conditions make modification in contract requirements necessary, it shall promptly report such matter to the University for its consideration and decision.
4.1.4
The Firm shall comply with any and all federal, state or local laws, now in effect or hereafter promulgated which apply to the operation herein specified.
4.1.5
The Firm’s performance may be evaluated by a designee or an Advisory Committee of the University meeting from time-to-time during the period of contract. It will be the responsibility of the Firm to respond, in writing if so requested, to inquiries, requests for change, and recommendations.
4.1.6
The Firm shall provide the University, with telephone numbers and addresses of management personnel and shall arrange for at least one such person to be available during the University’s normal working hours by telephone. The Firm shall also provide sufficient backup in times of staff shortages due to vacations, illnesses, and inclement weather.
4.1.7
The Firm shall maintain applicable insurance coverage with appropriate coverage limits. The Firm shall provide the name of the primary insurance carrier and their trade rating which may apply to the operation herein specified.
4.2
Termination
The University may terminate this agreement for any reason, including but not limited to, changes in the market price of the products and non-appropriation of federal or state funding to university, by delivering not less than thirty days prior written notice to Supplier.
If termination is due to default by Supplier, Supplier shall have ten days from receipt of notice to cure the default. If Supplier fails to cure within the ten-day period, university may terminate this agreement immediately.
The failure of university to exercise its rights of termination for default due to Suppliers failure to perform as required in any one instance shall not constitute a waiver of termination rights in any other instance.

4.3
General Terms and Conditions
The terms and conditions shall govern any agreement issued as a result of this solicitation.
Additional or attached terms and conditions which are determined to be unacceptable to the University may result in the disqualification of proposals. Examples include, but are not limited to: liability for payment of taxes, subjugation to the laws of another state, and limitations on remedies.
4.3.1 Interpretation, Enforcement and Forum of Laws
For disputes between University and Supplier, this agreement shall be governed by, construed, interpreted, and enforced solely in accordance with the laws of the State of Michigan and the venue of any action shall lie in such state.
4.3.2 Compliance with Law
Supplier warrants and certifies that in the performance of this agreement, it has complied with or will comply with all applicable statutes, rules, regulations and orders of the United States, and any state or political subdivision thereof, including but not limited to, laws and regulations pertaining to labor, wages, hours and other conditions of employment.
4.3.3 Funding Provided by Federal Contracts or Grants
Where federal contracts or grants provide funding to University, it is the responsibility of the Supplier and University to comply with all FAR (Federal Acquisition Regulations) applicable laws and regulations by completing any certifications and disclosures and any other requirements. When federal contract or grant funds are used on purchases under this agreement, which exceed $25,000, certification must be provided in writing that the Supplier is not debarred, suspended, or proposed for debarment by the Federal Government.
4.3.4 Insolvency
In the event of any proceedings in bankruptcy or insolvency by or against Supplier, or in the event of the appointment (with or without it’s consent) of an assignee for the benefit of creditors, or a receiver,
University may cancel this agreement without prior notice and without incurring any liability whatsoever to Supplier.
4.3.5 Assignments
Supplier shall not assign this agreement or any of Supplier’s rights or obligations hereunder, without
University’s prior written consent. Any purported assignment made without prior written consent shall be void and of no effect.
4.3.6
Patent Trademark and Copyright Infringement
The Supplier warrants that the products/services hereby sold, either alone or in combination with other materials, do not infringe upon or violate any patent, copyright, trademark, trade secret, application or any other proprietary right of any third party existing under laws of the United States or any foreign country. The Supplier agrees, at its own expense, to defend any and all actions or suits alleging such

4.3.7
4.3.8
4.3.9
4.3.10 infringements and will hold University, its officers, agents, servants, and employees harmless from any and all losses, expenses, claims, (including reasonable attorney’s fees), or judgments arising out of cases of such infringement.
Use of Name, Logos, etc. in Advertising
Supplier agrees not to make reference to this agreement or use University logo or trademarks in any advertising material of any kind without expressed written permission. University agrees not to make reference to this agreement or use the logo of Supplier in any advertising and marketing materials of any kind without the expressed written permission of the Supplier.
Indemnification
Supplier agrees to indemnify and hold University harmless from and against all liability, losses, damages, claims, liens, and expenses (including reasonable legal fees) arising out of or connected with the products purchased, work or services performed, or resulting from damages or injuries incurred by or to University by reason of any defect in manufacture, construction, inspection, delivery, material, workmanship, and/or design of any goods and services furnished hereunder, excepting only such liability as may result solely from the acts of negligence of University or its employees. Supplier, at the request of University, shall undertake to defend any and all suits and to investigate and defend any and all claims whether justified or not, if such claim or suit is commenced against University or its respective officers, agents, servants, and employees.
Insurance
If fabrication, construction, installation, service or other work is specified to be conducted on University premises, Supplier shall maintain in force during the period of such work limits of liability as required by law or as set forth herein, whichever is greater: (a) worker’s compensation, as required by the laws of the State of Michigan; (b) commercial general liability for bodily injury and/or property damage in an amount of not less than $1,000,000 single limit, per occurrence; (c) automobile liability for bodily injury and/or property damage in an amount of not less than $1,000,000 single limit, per occurrence.
Supplier shall provide a certificate of insurance naming University as additional insured. Supplier shall furnish to University satisfactory proof of such insurance coverage included with Supplier’s proposal.
Licenses/Permits/Taxes and Tax Exempt Status
Supplier shall be responsible for obtaining all permits, licenses and bonding, to comply with the rules and regulations of any state, federal, municipal or county laws or any city government, bureau or department applicable and assume all liability for all applicable taxes.
University is a 501(c) (3) not-for-profit corporation and is exempt from state sales and use taxes imposed for services rendered and products, equipment or parts supplied.
All prices listed and discounts offered are exclusive of sales and use taxes. Supplier has the duty to collect all taxes in connection with the sale, delivery or use of any items, products or services included herein from University (if for the purpose of resale), at the taxable rate in effect at the time of invoicing.
Supplier shall comply with the tax requirements of the State of Michigan. University shall furnish to
Supplier a certificate of exemption in form and timeliness acceptable to the applicable taxing authority.

4.3.11
4.3.12
Americans with Disabilities Act
Supplier shall comply with all applicable provisions of the Americans with Disabilities Act and applicable federal regulations under the Act.
Alcohol, Tobacco & Drug Rules and Regulations
Employees of the Supplier and its subcontractors shall comply with all instructions, pertaining to conduct and building regulations of the University. University reserves the right to request the removal or replacement of any undesirable employee at any time.
All buildings at all University locations are tobacco-free. Use of tobacco products is not permitted in any area inside any buildings. Smoking is prohibited within twenty-five (25) feet of any building, within twenty-five feet of any bus stop on University property and within twenty-five feet of the Little Mac
Bridge on the Allendale campus. The Supplier is expected to respect this tobacco-free policy and fully comply with it.
The Supplier agrees that in the performance of this agreement, neither the Supplier nor any of its employees shall engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance, including alcohol, in conducting any activity covered by this agreement.
University reserves the right to request a copy of the Drug Free Workplace Policy. The Supplier further agrees to insert a provision similar to this statement in all subcontracts for services required.
4.3.13
4.3.14
4.3.15
4.3.16
Equal Opportunity
The provisions of Section 202 of Executive Order 11246.41 C.F.R. Sec. 60-1.1 C.F.R. Sec. 60-250.4 and 41 C.F.R. Sec. 60-741.4 are incorporated herein by reference and shall be applicable to this agreement unless this agreement is exempted under the rules, regulations, or orders of the U.S.
Secretary of Labor.
Non-Discrimination
The parties agree to comply with applicable state and federal rules governing Equal Employment
Opportunity and Non-Discrimination.
Sexual Harassment and Bias Incidents
Federal law and the policies of the University prohibit sexual harassment. Supplier is required to exercise control over its employees so as to prohibit acts of sexual harassment. If University in its reasonable judgment determines that any employee of Supplier has committed an act of sexual harassment, Supplier agrees as a term and condition of this agreement to cause such person to be removed from University’s facility and to take such other action as may be reasonably necessary to cause the sexual harassment to cease.
Compliance with Specifications

4.3.17
4.3.18
The Supplier warrants that all goods, services, or work supplied under this agreement shall conform to specifications, drawings, samples, or other descriptions contained or referenced herein and shall be merchantable, of good quality and workmanship and free from defect. The Supplier also warrants that all goods covered by this agreement which are the product of the Supplier or are in accordance with its specifications, will be fit and subject to University inspection before acceptance, and also to later rejection if use reveals defects not apparent upon receipt; and if rejected will be held at Supplier’s risk and expense for storage and other charges after 60 days of storage, goods may be disposed of without cost to University. Neither receipt of goods nor payment therefore shall constitute a waiver of this provision.
Gratuities
University may, by written notice to Supplier, cancel the agreement if it discovers that gratuities, in the form of entertainment, gifts or the like, were offered or given by Supplier to any officer or employee of
University with a view toward securing an agreement or securing favorable treatment with respect to the awarding of this agreement.
Covenant Against Contingency Fees
Supplier certifies that it has neither offered nor paid a contingency fee to any individual, agent, or employee of University to secure or influence the decision to award this agreement to Supplier.
4.3.19
4.3.20
4.3.21
4.3.22
Suspension or Debarment
University may, by written notice to the Supplier, immediately terminate the agreement if it is determined that the Supplier has been debarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a subcontractor by any public procurement unit or other governmental body.
Conflict of Interest
In order to avoid even the appearance of any conflict of interest, neither University nor Supplier shall employ any officer or employee of the other party for a period of one year from the date hereof.
Strikes or Lockouts
In the event Supplier should become involved in a labor dispute, strike or lockout, Supplier will be required to make whatever arrangements that may be necessary to insure that the conditions of this agreement are met in their entirety. Should the Supplier be unable to fulfill its obligations under this agreement, University shall have the right to make alternative arrangements to insure the satisfactory performance of the agreement during the time Supplier is unable to perform the required duties. Any costs incurred by University, as a result of such job action, shall be reimbursed by the Supplier.
Force Majeure
Neither party shall be held responsible for any losses resulting if the fulfillment of any terms or provisions of this agreement are delayed or prevented by any cause not within the control of the party

4.3.23
4.3.24 whose performance is interfered with, and which by the exercise of reasonable diligence, said party is unable to prevent.
Modification of Terms
No waiver or modification of any of the provisions hereof shall be binding unless mutually agreed upon by University and the Supplier, in writing, with signatures of authorized representatives of all parties authorizing said modification.
4.3.25
4.3.26
4.3.27
4.3.28
Continuation of Performance through Termination
Supplier shall continue to perform, in accordance with the requirements of this agreement, up to the date of termination, as directed in the termination notice.
Open Records
University considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to public disclosure after an agreement is awarded. Supplier is hereby notified that
University adheres to all statutes, court decisions and the opinions of the State of Michigan regarding the disclosure of proposal information.
Proprietary/Confidential Information
All information, documentation, and other materials submitted by Respondent in response to this solicitation or under any resulting contract may be subject to public disclosure under the Freedom of
Information Act and/or Open Records laws of the University.
Strict Compliance
The parties may at any time insist upon strict compliance with these terms and conditions, notwithstanding any previous custom, practice or course of dealing to the contrary.
Entire Agreement
This agreement together with the Exhibits annexed hereto constitutes the entire agreement between the parties and supersedes all prior agreements whether written or oral between the parties.
Documents subject to Freedom of Information Act will only be released after award.

Certification / Proposal / Contract
Pew Campus Audiovisual Upgrade
RFI #214-11(2)
Contractor: ________________________________________________________________________________________
Date: _________________________________________ Bid No.: ____214-11(2) _________________________________
Project: IP Encoder Project ___________________________________________________________________________________
Bid opening date and time: _Monday, October 14, 2013 at _ 2 PM__________________________________________ _
Location: _ __________ _________________________________________________________________________
Attached or included are the following proposed Contract Documents:
1.
Invitation to submit proposal
2.
Introduction to GVSU
3.
Information & Instructions to prospective vendors
4.
Project Scope
5.
Specifications
 Hardware Specifications & Questions
 Licensing/Cost
 Support Services/Training
6.
Evaluation Criteria
7.
General Terms & Conditions
8.
Proposal & Contract
9.
Reference separate second document for prevailing wage rate information
Bidder acknowledges receipt of the following addenda:
Addendum No _____________Dated ________________
Addendum No ____________ Dated ___ ___________________

Certification / Proposal / Contract
IP Encoder Project, Cont.
I.
The undersigned certifies that to the best of his/her knowledge:
 There is no officer or employee of Grand Valley State University who has, or whose relative has a substantial interest in any contract award subsequent to this proposal.
 The names of any and all public officers or employees of Grand Valley State University who have, or whose relative has, a substantial interest in any contract award subsequent to this proposal are identified by name as part of this submittal.
Name(s) ____________________________________________________________________
II.
The undersigned further certifies that their company ____ IS or ____IS NOT currently debarred, suspended or proposed for debarment by any federal entity. The undersigned agrees to notify the University of any change in this status, should one occur, until such time as an award has been made under this procurement action.
III.
Bidder declares the following legal status in submitting this proposal:
 A partnership
 A corporation organized and existing under the laws of the State of ______________________
 An individual doing business as (DBA) _____________________________________________
IV.
Bidder declares that company is at least 51% owned, controlled and actively managed by
(check all that apply):
 African-American
 Asian American
 Hispanic American


Native American
Multi-Racial


Woman/Women
ADA Disabled Person(s)
V.
Bidder acknowledges receipt of the following addenda:
Addendum No. ____________________ Dated ____________________
Addendum No. ____________________ Dated ____________________
VI.
Base Proposal Sum __________________________________________________________ dollars
($________________________________________________________________________
VII.
The undersigned proposes to furnish all items accordance with the bid document(s) listed herein, including all addenda issued pertaining to same, for the sum or sums as stated, and agrees that these document(s) will constitute the contract if accepted by
Grand Valley State University via. submission of a purchase.

_______________________________________________________________________________
Company Name
_______________________________________________________________________________
Address City/State/Zip Code
_________________________ _________________________ _________________________
Office Phone No. Cellular Phone No. Fax No.
__________________________________________ ___________________________________
Authorized Agent Signature Name & Title
__________________________________________ ___________________________________
Witness Signature Name
__________________________________________ ___________________________________
Tax Identification No. Date
VIII. ACCEPTANCE: This bid is accepted by Grand Valley State University
__________________________________________ ___________________________________
Authorized Agent Signature Name & Title
__________________________________________ ___________________________________
Witness Signature Name
_________________________ _________________________ _________________________
Office Phone No. Cellular Phone No. Fax No.
______38 1684280__________________________ ___________________________________
GVSU Tax Identification No. Date
Bids Due Date, Monday, October 14, 2013 2 PM