ATTENDEES
OFFICERS
Loshbaugh, Alysia,Chair
Smith , Lawrence, Vice Chair
Bouyelas, Sheri, Election
Coordinator
Bourgeois, Kathy, Recording
Secretary
Conners, Linzi, Corresponding
Secretary
Chavez, Gwen, Member At Large
Tulane University
Staff Advisory Council May 2013
ATTENDEES
DOWNTOWN CAMPUS
PRESENT
PRESENT
PRESENT
Davis, Patrick
Hayden, Nadrine
Heisser, Michael
PRESENT
Huber, Jennifer
PRESENT
PRESENT
Kivell, Anita
EXCUSED
Leger, Kay
Ligget, Mark
Miller, Michael, Senator at
Large
Parzynski, Stacey
Pick, Amy
PRESENT
NORTHSHORE
Guichard, Kenny
MacLean, Avery
Viana, Rick
WFMO Representative
Wallace, Christina
Branley, Kathy
Cheramie, Christopher
Christovich, Louise
Espinosa, Miriam
Houck, Katie
Keck, Jeanny
Leonard, Angelica
Lowe, Brian
Mitchell, Scott
Platner, Robert
Richards, Whitney
Robinson, LaShanda
PRESENT
PRESENT
PROXY
EXCUSED
PRESENT
UPTOWN CAMPUS
Bocage, Jered
EXCUSED
PRESENT
PRESENT
PRESENT
PRESENT
EXCUSED
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
Catt, Jason (Primate)
Charles, Anna (Uptown)
Fabacher, Lisette (Primate)
Feiling, Greg (Uptown)
Golden, Nadia (Primate)
Guilbeau, Elizabeth (Uptown)
Hankins, Julia (Uptown)
Hills, Tynette (Downtown)
Hyde-Augillard, Sharon
(Uptown)
Kivell, Lyndsie (Uptown)
Lossi, Suzanne (Uptown)
Nolan, Andrea (Uptown)
Relayson, Barbara (Uptown)
Schafer, Liz (Uptown)
Schor, Meredith (Uptown)
Starck, Tamar (Uptown)
Strong, Sewann (Downtown)
Tedesco, Ken (Uptown)
Wilde, Elizabeth (Uptown)
Wilson, Marilyn (Uptown)
Wright, Amber (Primate)
Young, Peter (Uptown)
INVITED GUESTS AND
VISITORS
* Via teleconference
All Officers are serving the Staff Advisory Council term 2012 – 2013
PRESENT
TU Staff Advisory Council Meeting
May 9, 2013
Page 2
Call to Order: The meeting was called to order at 3:35 pm by the chair, Alysia Loshbaugh.
I.
Review and Approval of the Minutes
The minutes were approved pending a change that Jeanny wants to make.
II.
Guest Speakers
Christina Wallace asked to speak to us about HCM (Human Capital Management), which is
going live on July 2, 2013 and Kronos (the new time keeping system), which is going into effect
on June 28, 2013. This project is a result of a much larger Technology Services project. They
have been working with WFMO in gathering requirements for this new system. It includes
Payroll, benefits, time and labor and labor distribution. TU jobs, People Flow and paper time
sheets are going away. Time sheets will be automated. This is going to create a lot of benefits
since all of the data will be in one place. Hires should be processed much more quickly now.
Reporting will be much better, since they are pulling all of the information from one place. It
also supports paperless initiatives. Kronos is the piece that affects everyone. They have
received the most questions about this piece. On June 28th non-exempt employees will start
keeping time either with a swipe or on a computer. It will help managers to look at how overtime
is working in their department. They have specific groups of people that initiate PAF’s, so they
will be targeted for virtual training. There will also be virtual training for the Kronos piece. It will
be held every Tuesday, Wednesday and Thursday during the month of June. The training
videos will be on blackboard. Exempt employees will not have to punch in and out daily, but
they will have to enter their vacation time, sick time, etc. on the computer. The key people that
take care of time cards will need this training as well. The Library has many people (about 25)
that approve time sheets. Managers will be responsible for putting schedules in for employees
and for correcting times if an employee forgets to punch in or out. The time keeper will then
forward the time sheet to payroll. There are a limited number of licenses, but the time keepers
are the only ones that need them. Someone asked if an employee would be able to sign in from
another location off campus and clock in or out. Christine believes that you would have to be on
the Tulane network to clock in and out. If there was ever a need to do an investigation, they
should be able to see which IP address the person used to clock in or out. There are chips in
the ID cards. Miriam mentioned that it would be difficult for one time keeper to submit all of the
time sheets for the Library. Jason met with them to discuss the new system and he told them
that they would review this. Alysia heard from Mary Walsh that they would be getting the
steering committee together soon. A member mentioned that their department is flexible. If
they come in a little late, they can work a little later to put in their 7.5 hours, so they wondered if
that makes them look like they are coming in late. If the managers approve the time, then it
should be OK with WFMO, because it will be as it is now if a manager approves a paper time
sheet. Miriam was told that as long as you met the 37.5 hours that you were OK. Alysia asked
if there was a limit to how many times you can log in and out per day. Christine doesn’t think
there is a limit, but she will check. If you know in advance about an appointment, the time
keeper or the employee would have to designate whether to use sick or vacation time for that
time off. Holidays should be built into the system.
WFMO is going to hold town hall meetings on May 21st, 22nd and 23rd. Training will happen on
Tuesday, Wednesday and Thursday of every week as stated above. She was asked if the
logging in for Kronos is the same as logging in for everything else. Christina thinks that
everything is supposed to be on Gibson. Alysia said that there is a compatibility issue with
Oracle and Java 7. If you have Java 7 on your PC or your MAC, you can’t launch TAMS or
TU Staff Advisory Council Meeting
May 9, 2013
Page 3
Banner. If our users have upgraded their Java to 7, they may not be able to clock in and out.
We are asking that WFMO look into this issue before going live.
III.
Report
of
Loshbaugh
the
Chair,
Alysia
No report
IV.
WFMO Liaison Lawrence Smith
V.
Officer Reports
A. University Senate
(Alysia Loshbaugh)
They met on Monday. There were changes made to the EEOC policy. It broadened the
protected category of harassment to include gender identity.
B. Board of Administrators
(Lawrence Smith)
No report
VI. University Senate Committee Reports
1. Benefits
(Miriam Espinosa, Jered Bocage, Kathy Branley, Kay Leger, Alysia Loshbaugh)
They had a meeting to talk about the unsustainable increases to the University’s health
insurance premiums. We have a cap next year, but the affordable care act in 2014, is adding
on another 4% to the University’s premium. Right now we have a high, medium and low plan,
but they want to look at different ways to structure our health plan to keep the costs down.
2. Budget Review
(Jennifer Huber, Sheri Bouyelas)
No report
3. Information Technology
(Brian Lowe)
No report
4. Equal Opportunity
(Katie Houck, Christopher Cheramie, Kathy Bourgeois, Michael Heisser, Linzi
Connors, Louise Christovich)
See the University Senate report
TU Staff Advisory Council Meeting
May 9, 2013
Page 4
5. Physical Facilities
(Kathy Bourgeois)
No report
6. Social Issues
(Amy Pick)
No report
VII. SAC Sub-Committees
1. Election Committee
(Sheri Bouyelas-Chair, Miriam Espinosa, Rob Platner, Tanya Haase)
Sheri has a list of the winners. The Primate Center only needed two representatives and only
two people ran, so they are our new representatives at that location. Sheri will email the names
of the winners to Alysia so she can announce it to all of the staff members. Sheri is the only
member that was elected for a second term. We will hold officer elections at the June meeting.
The new SAC reps that are coming in won’t vote, because their terms don’t start until July 1 st.
Outgoing SAC reps can vote for officers for the upcoming year, but they can’t run for office. If
anyone is interested in running for office or if they want to nominate someone, they should send
their name or nomination to Sheri so she can put a ballot together. We decided to do an
electronic ballot, since we usually have low attendance at the June meeting. Rob suggested
that we cut it off the day before our meeting, so we have time to tally the votes. We could do it
on Survey Monkey.
2. Electronic Technology and Information
Linzi Conners-chair, Louise Christovich)
No report
3. Staff Appreciation
(Gwen Chavez-chair, Alysia Loshbaugh, Elizabeth Guilbeau, Jeanny Keck,
Jennifer Huber, Ken Tedesco, Kenny Guichard, Sharon Hyde-Augillard)
No report
4. Staff Issues
(Katie Houck-chair, Jennifer Huber, Jeanny Keck, LaShanda Robinson, Lawrence
Smith, Lyndsie Kivell)
No report
TU Staff Advisory Council Meeting
May 9, 2013
Page 5
5. Health and Wellness
Louise Christovich-chair, Sharon Hyde-Augillard, Jeanny Keck, Scott Mitchell,
Lawrence Smith, Tamar Starck)
No report
6. Community Service
(Kathy Bourgeois, Kathy Branley, Lyndsie Kivell, Meredith Schor, Sharon HydeAugillard)
No report
7. Ad Hoc Student Relations Committee
Jeanny Keck-chair, Chris Cheramie, Elizabeth Guilbeau, Katie Houck, Lyndsie
Kivell, Whitney Richards)
No report
8. Ad Hoc Constitution Committee
(Jered Bocage-chair, Alysia Loshbaugh, Jennifer Huber, Meredith Schor)
No report
VIII.
Old Business
No report
IX.
New Business
Scott Mitchell resigned from SAC, so we filled his position with a proxy to serve the rest of his
term, but we need to replace him as a senator. Even though the Senate had their last meeting
in May, they like to have the membership for the senate in place during the summer so that they
can hit the ground running in the fall. Jared has served as a proxy for this entire year and when
one of the members couldn’t make it, he filled in. Alysia nominated Jared to serve the two
remaining years of his term on the senate committee and itt was approved.
X.
Adjournment
The meeting was adjourned at 4:31 pm
Respectfully submitted,
Kathy Bourgeois
Recording Secretary