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205 East B Street
Jenks, OK 74037-3900
(918) 299-4411
www.jenksps.org
January 11, 2010
ToWhom It May Concern,
The Jenks Public Schools (District) requests your proposals for the maintenance vehicles as described
below. All substitutions, additions or deletions to the specification must be shown on your bid. Please
include a summary of standard equipment for the vehicles proposed. We will consider all exceptions and
purchase vehicles that are in the best interest of our district.
Proposals must be received in the office of Mary Bell, no later than 1:00 p.m., January 21, 2010.
Proposals may only be accepted if the attached business relationship and non-collusion affidavit is
executed and returned with proposal documents.
II. TIME SCHEDULE.
The district will follow this timetable:
Issue Bid Request – January 11, 2010
Deadline for Submittal of Proposals - 1:00 p.m., on January 21, 2010
Notify Firm(s) Chosen – by January 25, 2010
III. INSTRUCTIONS TO SUBMITTERS.
A. Proposal should be sent to:
Mary Bell; mary.bell@jenksps.org Fax (918) 298-4341
OR
Jenks Public Schools
Attn: Mary Bell
205 East B Street
Jenks, OK 74037
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A. Proposals should be prepared simply and economically, providing a straightforward, to satisfy
the requirements of the request. Emphasis should be on completeness and clarity of content. Use
of both sides of paper sheets for any submittals to the District is desirable whenever practicable.
B. All proposals must include the following information:
a. Properly executed Business Relationship & Non-collusion Affidavit
b. Delivery date
c. Price per vehicle (both scenarios) with options noted & summary of included options
C. Proposal Evaluation Criteria in alphabetical order: (Criteria weighting already established)
a.
b.
c.
d.
e.
Bid documentation - Complete and properly presented
Delivery - agreed & historical.
History with district - Length and caliber of existing relationship
Price - Reasonable price and identified costs
Specification - Meet or exceed specification- limited exceptions Note; there are two
options for proposals- please submit proposals for both options in section V.
f. Total Cost of Ownership- lifetime expenses to maintain and operate vehicles
g. Warranty- Warranty backing of proposed solution Warranty backing of proposed solution
Per the Jenks Board of Education policy “Where it serves the district’s best interest, the district
may award a written quote, a sealed bid or a proposal on a “best value” basis in the sole opinion of
the District, taking into consideration the total cost of ownership including purchase price, quality,
ability to deliver, maintenance and service, durability and longevity.”
IV. TERMS AND CONDITIONS.
A. The District reserves the right to reject any and all proposals, and to waive minor irregularities
in any proposal.
B. The District reserves the right to request clarification of information submitted, and to request
additional information from any submitter.
C. The District reserves the right to award any contract to the next most qualified contractor, if the
successful contractor does not execute a contract within ten (10) days after the award of the proposal.
D. Any proposal may be withdrawn up until the date and time set above for notification of frims.
Any proposal not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90)
days to sell to the District, the services described in the attached specifications, or until one or more of the
proposals have been approved by the District administration, whichever occurs first.
E. The District shall not be responsible for any costs incurred by the firm in preparing, submitting
or presenting its response to the RFP.
F. Standard District terms and conditions herein included shall apply.
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V. PROJECT DETAILS AND SCOPE.
A total of 4-5 vehicles are needed. All of the vehicles should include the following:
1.
2.
3.
4.
5.
6.
7.
8.
White paint
The “fleet” or “work” package
Air conditioning
5.3 -6 liter engine
Rubber floor mats
Cloth interior
Automatic transmission
¾ ton chassis
9. 2 door cab with a long wheel base
Option 1:
1-
¾ ton truck
2-
¾ ton trucks equipped with Knapheide service body model 696 J or equivalent
1-2
¾ ton work truck(s) equipped with Knapheide service body 696 J and Tommy lift gate model 54-1340 TP
or equivalent
Option 2:
3-
¾ ton truck
1-2
¾ ton work truck(s) equipped with Tommy lift gate model 54-1340 TP or equivalent
Home of the Trojans
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