Planning of Post Enumeration
Surveys
Pres. 3
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES
Judicious planning for the PES is critical in order
to yield reliable results
Planning of PES should be:
 Preceded by a clear and unambiguous
statement of objectives as this facilitates to
articulate planning of PES activities
 Synchronized with planning for the census
 Start early and adequate resources devoted
to it as part of overall census programme
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Adequate financial allotment: Without
sufficient funds the PES would be poorly
implemented and therefore may not produce
better results than the census. This would
defeat the whole purpose of evaluating a census
Other resources: There is need to have
requisite number of specialist staff such as
survey methodologists; demographers; data
processing and computer programmers
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Secondment of personnel to the census effort is
an option some countries may take in order to beef
up the availability of personnel with requisite skills to
the PES effort
Procurement or leasing of equipment, e.g.
vehicles transporting material and use for
transporting supervisors, bicycles, in some countries,
are used by enumerators as they go round collecting
data from respondents, computers, software
facilitate data processing etc.
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Technical planning - It is necessary to have subtechnical teams to work on the sample design; plan
for the implementation of the PES; the design of a
Dual System of Estimation plan, matching and the
reconciliation exercise
It is, therefore, necessary to develop a
plausible survey pan with adequate
budgetary and manpower requirements
clearly spelt out
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
 Commitment to the philosophy of a PES: it is very
critical to have the top management of a
statistical/census office committed to the philosophy of
the PES, so that they can plan for resources and support
its efficient implementation
 Establishment of an independent unit: It is advisable
that an independent PES planning and implementation
unit is established. This also enhances the operational
independence between the census and PES
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Elements of planning a PES
Preparatory activities
Data collection related activities
Matching
Reconciliation
Data processing
Estimation of coverage and content error
Report preparation and dissemination
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Preparatory activities:
(i) Compilation of EA maps
(ii) Plan for sample design & estimation procedures
(iii) Drafting of questionnaire
(iv) Drafting field manuals
(v) Development of matching and reconciliation visits rules
(vi) Production of a tabulation & analytical plans
(vii) Conducting of a Pilot - test
(viii) Finalization of questionnaires, enumerator’s and
supervisor’s manuals. Modification, if need be, to the
design of the PES
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Data collection related activities
(i) Conducting publicity campaigns
(ii) Recruitment and training of field staff
(iii) The actual PES data collection
Matching
(i) Development of matching manual
(ii) Initial matching
(iii) Final matching after reconciliation
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Reconciliation
(i) Developing instructions for field reconciliation visits
(iii) training of enumerators and supervisors
(iv) Carrying out reconciliation visits
(v) Final decisions on unresolved cases with respect to
final status
Data processing
(i) Selection or development of computer programmes for
data processing, tabulation & estimation
(ii) Recruitment and training of data processing staff
(iii) Carrying out data entry, editing and tabulation
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Estimation of coverage and content error
(i) Estimation of coverage error
(ii) Estimation of content error
Report preparation and dissemination
(i) Analysis of PES results including producing and
interpretation of sampling errors for key variables
(ii) Preparation of PES analytical report
(iii) Dissemination of results
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
 Budgeting items:
Professional staff
Field staff
Office staff – linked to PES
Equipment and other material
Transport
Printing
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Professional staff
(i) PES Director/Manger
(ii) Sampling statistician and/ survey methodologist
(iii) Data processor
(iv) Data analyst
Field Staff
(i) Enumerators and Supervisors (including field staff to
carry out reconciliation)
(ii) Drivers
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Office staff for the PES
(i) Matching clerks
(ii) Matching supervisors
(iii) Data entry staff
(iv) Data entry supervisors
Transport
(i) Vehicles
(ii) Petrol
(ii) Bicycles
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Equipment and other material
(i) Microcomputers
(ii) Field supplies
(iii) Office supplies
Printing and reproduction
(i) Questionnaires
(ii) Manuals and quality assurance forms
(iii) EA maps
(iv) Publicity material & publication of reports
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Publicity campaign
Critical to encourage active participation of
respondents
Advance publicity is necessary as it prepares for
cooperation from prospective respondents
The objective is to obtain high response rates
and thereby reducing non-response errors
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Planning of PES (contd.)
Different types of publicity
 Different approached may be used depending on
prevailing circumstances
 An assortment may include radio, television,
newspapers, posters and focus group meetings
 Arrange meetings of local opinion leaders to
present objectives of the PES so that people
could be persuaded to cooperate with the
enumerators and to provide to them the
required information
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009
Thank You!
United Nations Regional Workshop on the 2010 World Programme on Population and Housing
Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009