QUOTATION
REVISED - SCHEDULE C
RFQ No.:
RFQ Title:
1220-40-12-09
FLEET MANAGEMENT SYSTEM REPLACEMENT
CONTRACTOR
CITY OF SURREY
Legal Name: ________________________________
___________________________________________
Address: ____________________________________
Phone: _________________ Fax: _______________
Email: ______________________________________
1.
City’s Representative: V. McGregor,
Manager, Purchasing & Payments
Address: 6645 – 148 St., Surrey, BC V3S 3C7
Phone: 604-590-7274 Fax: 604-599-0956
The Contractor offers to supply to the City of Surrey the Goods and Services for the prices plus applicable taxes as
follows:
Cost Breakdown *
* Note Proponent should attach details for each Service provided to explain the extent, limitations and purpose of each
Service cost listed below.
Software Packages Required
Description/Notes
Seat Breakdown
Cost
Description/Notes
Seat Breakdown
Cost
Description/Notes
Seat Breakdown
Cost
TOTAL SOFTWARE COST (BASED ON 10 USERS)
Annual Support/Maintenance
Fees
TOTAL FEES (BASED ON 10 USERS)
Installation/Set-up/Testing
TOTAL INSTALLATION COST (BASED ON 10 USERS)
RFQ 1220-40-12-09
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Conversion
Description/Notes
Seat Breakdown
Cost
Description/Notes
Seat Breakdown
Cost
Description/Notes
Seat Breakdown
Cost
Description/Notes
Seat Breakdown
Cost
Description/Notes
Seat Breakdown
Cost
Description/Notes
Seat Breakdown
Cost
TOTAL CONVERSION COST
Customization/Interface(s)
TOTAL CUSTOMIZATION COST
Training
TOTAL TRAINING COST (BASED ON 10 USERS)
Travel & Living Allowance(s)
TOTAL TRAVEL COST
Project Management
TOTAL PROJECT MANAGEMENT COST
Optional Hardware
TOTAL HARDWARE COST
RFQ 1220-40-12-09
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Other
Description/Notes
Seat Breakdown
Cost
TOTAL OTHER COST
2.
3.
If this offer is accepted by the City, such offer and acceptance will create a contract as described in:
(a)
the RFQ;
(b)
the specifications set out above and in Schedule A of the RFQ;
(c)
the General Terms and Conditions;
(d)
this Quotation; and
(e)
other terms, if any, that are agreed to by the parties in writing.
Capitalized terms used and not defined in this Quotation will have the meanings given to them in the RFQ. Except
as specifically modified by this Quotation, all terms, conditions, representations, warranties and covenants as set
out in the RFQ will remain in full force and effect.
4.
In addition to the warranties provided in the General Terms and Conditions this offer includes the following
warranties:
5.
I/We have reviewed the General Terms and Conditions. If requested by the City, I/we would be prepared to enter
into an agreement that incorporates the General Terms and Conditions, amended by the following departures (list,
if any):
Section
6.
Departure / Alternative
The City requires that the successful Contractor have the following in place before providing the Goods and
Services:
(a)
WorkSafe BC coverage in good standing and further, if an “Owner Operator” is involved, personal
operator protection (P.O.P.) will be provided,
Worker’s Compensation Registration Number _________________________________________;
RFQ 1220-40-12-09
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(b)
Insurance coverage for the amounts required in the General Terms and Conditions as a minimum, naming
the City as additional insured and generally in compliance with the City’s sample insurance certificate form
(available on the City's web site at www.surrey.ca (search "revenue and risk") titled City of Surrey
Certificate of Insurance Standard Form);
(c)
City of Surrey business license; and
(d)
If the Contractor is a company, the company name indicated above is registered with the Registrar of
Companies in the Province of British Columbia, Canada, Incorporation Number ___________________.
As of the date of this Quotation, we advise that we have the ability to meet all of the above requirements except as
follows (list, if any):
Section
7.
Departure / Alternative
Contractor's relevant experience and qualifications in delivering Goods and Services similar to those required by
the RFQ (use the spaces provided and/or attach additional pages, if necessary):
8.
Contractor's references (name and telephone number) (use the spaces provided and/or attach additional pages, if
necessary). The City's preference is to have a minimum of three references:
9.
Contractor should provide information on the background and experience of all key personnel proposed to provide
the Goods and Services (use the spaces provided and/or attach additional pages, if necessary):
Key Personnel
Name:
______________________________________________________________________
Experience:
Dates:
Project Name:
Responsibility:
_______________________________________________________________________
RFQ 1220-40-12-09
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10.
Contractor should provide the following information on the background and experience of all sub-contractors
proposed to undertake a portion of the Goods and Services (use the spaces provided and/or attach additional
pages, if necessary):
11.
DESCRIPTION OF GOODS AND
SUB-CONTRACTORS
YEARS OF
TELEPHONE
SERVICES
NAME
WORKING WITH
NUMBER AND
CONTRACTOR
EMAIL
Contractor should complete Appendix 1 to this Schedule C and include with your Quotation.
40-12 Appendix
1.doc
12.
Contractor to provide an (average) estimated timeline/project plan for a “typical” installation of the Services provided in
their Quotation.
13.
Contractor to provide the following hardware details and specifications (minimum and recommended requirements) for
their proposed software solution:
Server:
Minimum Requirements:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Recommended Requirements:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Client:
Minimum Requirements:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
RFQ 1220-40-12-09
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Recommended Requirements:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
14.
Specify support methodology (e.g. phone, email, etc.), operating hours of live support and guaranteed response
time.
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
15.
I/We the undersigned duly authorized representatives of the Contractor, having received and carefully reviewed the
RFQ including without limitation the General Terms and Conditions, submit this Quotation in response to the RFQ.
This Quotation is offered by the Contractor this ___________ day of ___________________, 2009.
CONTRACTOR
I/We have the authority to bind the Contractor.
____________________________________________
(Legal Name of Contractor)
____________________________________________
(Signature of Authorized Signatory)
__________________________________________
(Signature of Authorized Signatory)
____________________________________________
(Print Name and Position of Authorized Signatory)
__________________________________________
(Print Name and Position of Authorized Signatory)
RFQ 1220-40-12-09
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