SCHEDULE B – QUOTATION
RFQ Title: Move Contractor – Surrey New Main Works Yard
RFQ No:
1220-040-2014-071
CONTRACTOR
Legal Name: ___________________________________________________________________
Address:
___________________________________________________________________
Phone:
___________________________________________________________________
Fax:
___________________________________________________________________
Email:
___________________________________________________________________
CITY OF SURREY
City Representative: Richard D. Oppelt, Purchasing Manager
Address:
City of Surrey
Finance & Technology Department – Purchasing Section
Reception Counter – 5th Floor West
13450 - 104 Avenue, Surrey, B.C., Canada, V3T 1V8
Email for PDF Files: purchasing@surrey.ca
1.
If this Quotation is accepted by the City, a contract will be created as described in:
(a)
the Agreement;
(b)
the RFQ; and
(c)
other terms, if any, that are agreed to by the parties in writing.
2.
Capitalized terms used and not defined in this Quotation will have the meanings given to
them in the Agreement and RFQ. Except as specifically modified by this Quotation, all
terms, conditions, representations, warranties and covenants as set out in the
Agreement and RFQ will remain in full force and effect.
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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3.
I/We have reviewed the RFQ Attachment 1 - Agreement. If requested by the City, I/we
would be prepared to enter into the Agreement, amended by the following departures
(list, if any):
Section
4.
Requested Departure(s) / Alternative(s)
The City requires that the successful Contractor have the following in place before
providing the Goods and Services:
(a)
(b)
(c)
d)
e)
f)
Workers’ Compensation Board coverage in good standing and further, if an
“Owner Operator” is involved, personal operator protection (P.O.P.) will be
provided,
Workers' Compensation Registration Number ___________________________;
Prime Contractor qualified coordinator is Name: _______________
and Contact Number: _________________________;
Insurance coverage for the amounts required in the proposed Contract as a
minimum, naming the City as additional insured and generally in compliance with
the City’s sample insurance certificate form available on the City’s Website
Standard Certificate of Insurance;
City of Surrey business license;
If the Contractor's Goods and Services are subject to GST, the Contractor’s GST
Number is _____________________________________; and
If the Contractor is a company, the company name indicated above is registered
with the Registrar of Companies in the Province of British Columbia, Canada,
Incorporation Number ___________________________________.
As of the date of this Quotation, we advise that we have the ability to meet all of the
above requirements except as follows (list, if any):
Section
5.
Requested Departure(s) / Alternative(s) / Addition(s)
The Contractor acknowledges that the departures it has requested in Sections 3 and 4
of this Quotation will not form part of the Agreement unless and until the City agrees to
them in writing by initialing or otherwise specifically consenting in writing to be bound by
any of them.
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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SECTION B-1
Changes and Additions to Specifications and Scope:
6.
In addition to the warranties provided in the Agreement, this Quotation includes the
following warranties:
7.
I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and
Scope of Services. If requested by the City, I/we would be prepared to meet those
requirements, amended by the following departures and additions (list, if any):
Section
Requested Departure(s) / Alternative(s) / Addition(s)
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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SECTION B-2
Fees and Payments
8.
The Contractor offers to supply to the City of Surrey the Goods and Services for the prices
plus applicable taxes as follows:
Please provide estimated quotation cost for the move of 133 staff over 4 move waves, as
outlined Schedule A – Scope of Services, Section 3.
Price Summary
Item #
Estimated
Sub-Total Amounts
1
Table A: Equipment & Supplies Sub-Total
$
2
Table B: Moving Trucks Sub-Total
$
3
Table C: Labour Rates Sub-Total
$
Total (Sum of Items #1, 2, and 3): $
GST (5%): $
Total Quotation Price: $
Table A – Equipment and Supplies
Note: The quantities below are estimates only. All moving supplies will be ordered by the City’s
move coordinator based on the needs of the City at the time of the move.
Moving Supplies and
Equipment
Cost Per
Unit
Per day
Per
Month
Estimated
Units to be
provided
(on project)
Plastic Totes (Approx.: 600 in Total) – Approx. Dimensions (L x W x H)
 Approx Dimensions:
$
$
$
600
_____________________
Cardboard Boxes (Approx.: 133 in Total) – Approx. Dimensions (L x W x H)
 Standard Moving Box
$
$
$
133
Approx Dimensions:
_____________________
Labels
$
$
$
Computer Bags
$
$
$
133
Corrugated Paper
Bubble Wrap (General)
Bubble Wrap for PC’s
(Anti-static)
Shrink Wrap
Estimated
Amount
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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Packing Tape
(General Purpose)
Peanuts, loose packing filler
Coloured Moving Labels
Library Carts
Computer Carts
Dollies
Panel Carts
Other supplies not listed above
(Please Specify)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Equipment & Supplies $
Estimated Sub-Total:
(Carry forward Sub-Total to Price Summary Table item #1)
Table B – Prices for Trucks
Moving Trucks
Trucks:
3 ton
5 ton
Trailer (if applicable)
Cost Per day
Estimated Units to be
provided (on project)
Estimated Amount
$
$
$
$
$
$
$
$
$
$
Moving Trucks $
Estimated Sub-Total:
(Carry forward Sub-Total to Price Summary Table item #2)
Note: The Contractor is to at all times, provide, maintain and operate a sufficient number of regular
operating vehicles in good operating condition to perform the Services throughout the Term.
Table C – Labour Rates
No overtime for either regularly scheduled or special requirements personnel will be paid by the
City for move contractor Services supplied by the Contractor.
Standard, agreed upon rates will apply for all hours.
There are no additional Fees to be paid to the Contractor other than the hourly rates charged for
hours worked in the categories below, excluding lunch.
The Contractor’s hourly rate (excluding GST), and the basis of calculation as follows (as
applicable).
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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Labour Type – On Project
Estimated
Estimated
¹Hourly Rate
No. of Staff No. of Hours Per Billable
(a)
per person Hour (excluding
(b)
lunch)
($/hr) (c)
Estimated Total
Amount
(a) x (b) x (c)
On-site Supervisor (Coordinator)
$
$
Lead Hand
$
$
Heavy Duty Labour
$
$
Light Duty Labour (Swamper)
$
$
Driver
$
$
$
$
Other (Please Specify):
Labour Hours
Estimated Sub-Total: $
(Carry forward Sub-Total to Price Summary Table item #3)
¹Hourly Rate ($) Billing Rate shall include but not limited to:
(a)
(b)
(c)
(d)
(e)
is a fixed, all inclusive hourly rate for the supply of Services;
includes all labour costs including wages, salaries, benefits, dues, holiday and vacation
pay, employment insurance, workers’ compensation insurance, training and all other
charges, costs and expenses;
shall apply in all seasonal and weather conditions and whether or not the Services are
provided during a regular work week or during normal or outside of normal business
hours;
takes into account Schedule A – Specifications of Goods and Scope of Services; and
shall be in effect for the duration of the Agreement.
Table D – Additional Services
Contractor’s Schedule of Fees for Additional Services
The fee for any additional services requested in writing (and no fee shall be charged if the
request for any additional services is not in writing) by the City shall be based on the following
hourly rates:
Labour Category (specifiy):
Hourly Rate ($/hour)
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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Terms of Payment:
A cash discount of _______% will be allowed if account is paid within _____ days, or
the_________ day of the month following, or net 30 days, on a best effort basis.
SECTION B-3
Key Personnel:
9.
Contractor should provide information on the background and experience along with
relevant certification of all key personnel proposed to provide the Goods and Services
(use the spaces provided and/or attach additional pages, if necessary):
Key Personnel
Name:
Experience:
Dates:
Project Name:
Responsibility:
12.
Contractor's references (name and telephone number) (use the spaces provided and/or
attach additional pages, if necessary). The City's preference is to have a minimum of
three references:
[End of page]
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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13. I/We the undersigned duly authorized representatives of the Contractor, having
received and carefully reviewed the RFQ and the Agreement, submit this Quotation in
response to the RFQ.
This Quotation is executed by the Contractor this _______ day of _________, 20__.
___________________________________
(Legal Name of Contractor)
___________________________________
(Signature of Authorized Signatory)
_________________________________
(Signature of Authorized Signatory)
___________________________________
(Print Name and Position of Authorized
Signatory)
__________________________________
(Print Name and Position of Authorized
Signatory)
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071
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