SCHEDULE B
QUOTATION
Title:
Full Colour Printer – Print Shop
Reference No.:
1220-040-2014-007
FOR THE SUPPLY OF GOODS AND SERVICES
RFQ 1220-040-2014-007 – Full Colour Printer – Print Shop
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SCHEDULE B - QUOTATION
RFQ Title:
RFQ No.:
Full Colour Printer
1220-040-2014-007
CONTRACTOR
CITY OF SURREY
Legal Name: ________________________________________
City’s Representative: Acting Purchasing & AP Manager.
Address: ___________________________________________
Address: 13450 104th Avenue, Surrey, BC V3T 1V8
Phone: ____________________________________________
Phone: 604-590-7274
Fax: ______________________________________________
Fax: 604-599-0956
Email: _____________________________________________
Email for PDF Files: purchasing@surrey.ca
For the following, use the spaces provided and/or attach additional pages as necessary.
1.
The Contractor offers to supply to the City of Surrey the Goods and Services for the prices plus applicable taxes as
follows:
Table of Full Colour Printer Pricing
F.O.B.
Payment terms:
Destination
A cash discount of ____% will be allowed if invoices are paid within ___ days, or the ___ day
Freight Prepaid
of the month following, or net 30 days, on a best effort basis.
Full
Colour
Printer
Option
Ship Via:
Make/Model
Term
Manufacturer
Total Cost per Copy
Black and
White
Colour
Other Costs
Item
Monthly Cost
A
Thirty Six (36) Months
$
$
$
B
Forty Eight (48) Months
$
$
$
C
Sixty (60) Months
$
$
$
(Estimated monthly usage of Black and White copies is 15,000 and Colour copies is 60,000)
2.
3.
If this Quotation is accepted by the City, a contract will be created as described in:
(a)
the Agreement;
(b)
this RFQ; and
(c)
other terms, if any, that are agreed to by the parties in writing.
Capitalized terms used and not defined in this Quotation will have the meanings given to them in the Agreement and RFQ.
Except as specifically modified by this Quotation, all terms, conditions, representations, warranties and covenants as set
out in the Agreement and RFQ will remain in full force and effect.
4.
In addition to the warranties provided in the Agreement, this Quotation includes the following warranties:
RFQ 1220-040-2014-007 – Full Colour Printer – Print Shop
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5.
Equipment
Describe all environmental “Green” certification, innovations in manufacturing, and any other benefits that contribute to the
overall best value of the Equipment proposed. (Provide any available information regarding the origin of the Equipment
and if recycled materials were used in the manufacturing process.)
6.
Contractor should provide information on the background and experience of all key personnel proposed to provide the
Goods and Services (use the spaces provided and/or attach additional pages, if necessary):
Key Personnel
Name:
_______________________________________________________________________
Experience:
Dates:
Project Name:
Responsibility:
7.
Please describe your solution/program in sufficient detail to demonstrate an understanding of the Equipment and
Services to be provided, and the desired results. Describe what will be done, by whom, when and how.
In addition, describe how your submission may represent an innovative method for achieving the City’s objectives.
Your solution/program should represent an improvement over the approaches used by the City in the past.
8.
Reports
The Contractor will indicate its ability to continually provide the following reports and cyclical reports to the City.
(a)
Quarterly the Contractor shall submit to the City, a service summary report per location, listing (a) beginning
dates/times of all service calls; (b) description of problem per service call; (c) completion dates of all service
calls; (d) number of hours or days downtime per printer.
YES_____ NO_____ Comments ____________________________________________________________
(b)
Quarterly Reports: The Contractor shall maintain an inventory record that identifies all Equipment delivered
under the proposed Agreement. The inventory record will be provided to the City on a quarterly basis and is
due on the 20th calendar day for the previous quarter and shall contain: (1) Make and model, department,
location, and serial number of all installed Equipment; (2) Contractor's record of performed maintenance and
repair; (3) Monthly volume by Equipment or copies produced; (4) Total billing for all CPC services provided
during this period.
YES_____ NO_____ Comments ____________________________________________________________
(c)
Semi-Annual Reports: The Contractor shall provide a semi-annual usage report to the City for each location
by Equipment.
At this time, the Contractor shall review the printer volume classes and make
recommendations based on the over usage/under usage of the Equipment.
YES_____ NO_____ Comments ____________________________________________________________
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(d)
Special Reports: The Contractor shall provide a report to the City indicating the actual yearly volume of
copies produced by the Equipment. This report will be provided during the final month of the year prior to the
final option year of the Agreement.
YES_____ NO_____ Comments ____________________________________________________________
(e)
Down-Time Reports: The Contractor shall provide a quarterly report to the City indicating both City wide
downtime % and individual downtime % for each individual printer. Any machine recording 5% or more
downtime shall be identified and actioned by Contractor to the satisfaction of the City, up to and including
replacement as outlined in section 12. In the event of a conflict between this sub paragraph 6.2 (e) and
section 12, section 12 shall supersede this sub paragraph 6.2 (e).
YES_____ NO_____ Comments ____________________________________________________________
(f)
Average Response Time Reports: The Contractor shall provide a quarterly report to the City indicating both
Citywide average response time and individual average response time for each printer.
YES_____ NO_____ Comments ____________________________________________________________
(g)
Additional reporting: The Contractor shall provide reporting to the City.
i)
Data capturing daily/ weekly cycle;
ii)
Monthly Volumes;
iii)
Annual energy consumption reporting; and
iv)
Other reporting as developed from time to time in the tool.
YES_____ NO_____ Comments ____________________________________________________________
9.
I/We have reviewed the Agreement. If requested by the City, I/we would be prepared to enter into an Agreement,
amended by the following departures (list, if any):
Section
10.
Departure / Alternative
The City of Surrey requires that the successful Contractor have the following in place before commencing the
Services:
(a)
Workers’ Compensation Board coverage in good standing and further, if an “Owner Operator” is involved,
personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number ___________________________;
(b)
Prime Contractor qualified coordinator is Name:
___________________ and Contact Number:
________________________.
(c)
Insurance coverage for the amounts required in the proposed Contract as a minimum, naming the City as
additional insured and generally in compliance with the City’s sample insurance certificate form (available on
the City's web site at www.surrey.ca (search "Insurance Certificates") titled City of Surrey Certificate of
Insurance Standard Form);
d)
City of Surrey business license;
e)
If the Contractor’s Goods and Services are subject to GST, the Contractor’s GST number is
_________________________________; and,
f)
If the Contractor is a company, the company name indicated above is registered with the Registrar of
Companies in the Province of British Columbia, Canada, Incorporation Number ___________________.
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As of the date of this Submission, we advise that we have the ability to meet all of the above requirements except as
follows (list, if any):
Section
11.
Requested Departure(s) / Alternative(s)
I/We offer the following alternates to improve the Services described in the RFQ (list, if any):
Section
Requested Departure(s) / Alternative(s)
12. The Contractor acknowledges that the departures it has requested in Sections 9, 10, and 11 of this Quotation will not form
part of the Agreement unless and until the City agrees to them in writing by initialing or otherwise specifically consenting in
writing to be bound by any of them.
12. I/We the undersigned duly authorized representatives of the Contractor, having received and carefully reviewed the
RFQ and the Agreement, submit this Quotation in response to the RFQ.
This Quotation is offered by the Contractor this ___________ day of ___________________, 2014.
CONTRACTOR
I/We have the authority to bind the Contractor.
____________________________________________
(Legal Name of Contractor)
____________________________________________
(Signature of Authorized Signatory)
__________________________________________
(Signature of Authorized Signatory)
____________________________________________
(Print Name and Position of Authorized Signatory)
__________________________________________
(Print Name and Position of Authorized Signatory)
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