SCHEDULE B - QUOTATION
RFQ Title:
Supply & Delivery of Surrey Fire Service Clothing
RFQ No:
1220-040-2013-071
CONTRACTOR
Legal Name: ___________________________________________________________________
Address:
___________________________________________________________________
Phone:
___________________________________________________________________
Fax:
___________________________________________________________________
Email:
___________________________________________________________________
CITY OF SURREY
City Representative:
Kam Grewal, CMA,BBA, Corporate Audit Manager, Acting Purchasing and
Accounts Payable Manager
Address:
City of Surrey, City Operations Works Yard, Purchasing Section, 1st Floor
6645-148 Street, Surrey, B.C. Canada V3S 3C7
Telephone:
Fax:
Email for PDF Files:
604-590-7274
604-599-0956
purchasing@surrey.ca
1.
If this Quotation is accepted by the City, a contract will be created as described in:
(a)
the Agreement;
(b)
the RFQ; and
(c)
other terms, if any, that are agreed to by the parties in writing.
2.
Capitalized terms used and not defined in this Quotation will have the meanings given to them in the
Agreement and RFQ. Except as specifically modified by this Quotation, all terms, conditions,
representations, warranties and covenants as set out in the Agreement and RFQ will remain in full
force and effect.
RFQ #1220-040-2013-071
Page 1 of 13
3.
I/We have reviewed the RFQ Attachment 1 - Agreement. If requested by the City, I/we would be
prepared to enter into the Agreement, amended by the following departures (list, if any):
Section
4.
Requested Departure(s) / Alternative(s)
The City requires that the successful Contractor have the following in place before providing the
Goods and Services:
(a)
Workers’ Compensation Board coverage in good standing and further, if an “Owner
Operator” is involved, personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number: _________________________________;
(b)
Prime Contractor qualified coordinator is Name: ________________________________
and Contact Number: __________________________;
(c)
Insurance coverage for the amounts required in the Agreement as a minimum, naming the
City as additional insured and generally in compliance with the City’s sample insurance
certificate form (available on the City's web site at www.surrey.ca see Standard Certificate
of Insurance;
(d)
City of Surrey business license Number: ________________________________________
(e)
If the Contractor's Goods and Services are subject to GST,
the Contractor's GST Number is ___________________________________________; and
(f)
If the Contractor is a company, the company name indicated above is registered with the
Registrar of Companies in the Province of British Columbia, Canada,
Incorporation Number ______________________________________________________.
As of the date of this Quotation, we advise that we have the ability to meet all of the above
requirements except as follows (list, if any):
Requested Departure(s) / Alternative(s)
5.
The Contractor acknowledges that the departures it has requested in Sections 3 and 4 of this
Quotation will not form part of the Agreement unless and until the City agrees to them in writing by
initialing or otherwise specifically consenting in writing to be bound by any of them.
RFQ #1220-040-2013-071
Page 2 of 13
SECTION B-1
Changes and Additions to Specifications and Scope:
6.
In addition to the warranties provided in the Agreement, this Quotation includes the following
warranties:
7.
I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and Scope of
Services. If requested by the City, I/we would be prepared to meet those requirements, amended
by the following departures and additions (list, if any):
Requested Departure(s) / Alternative(s) / Addition(s)
RFQ #1220-040-2013-071
Page 3 of 13
SECTION B-2
Fees and Payments
8.
The Contractor offers to supply to the City of Surrey the Goods and Services for the prices plus applicable taxes as follows. Prices are to remain
firm for a period of thirty-six months:
F.O.B.
Destination
Freight Prepaid
Payment Terms:
A cash discount of ____% will be allowed if invoices are paid within
___ days, or the ___ day of the month following, or net 30 days, on a
best effort basis.
Ship Via:
1
ITEM
2
DESCRIPTION
3
Manufacturer,
Brand Name & Part
No.
6
Quantity
7
Unit of
Measure
1
Shirt - Dark Navy
Blue Work - long
sleeve
70
Each
310
Each
85
Each
220
Each
40
Each
2
3
4
5
Shirt - Dark Navy
Blue Work - short
sleeve
Shirt - Light Blue
Dress - long sleeve
Shirt - Light Blue
Dress - short sleeve
Shirt - White Dress long sleeve
RFQ #1220-040-2013-071
4
City, Province
or Country of
Manufacturer
5
Lead Time to
Order (Weeks)
Page 4 of 13
8
Unit Price
9
Extension
1
ITEM
2
DESCRIPTION
6
Shirt - White Dress short sleeve
7
8
9
10
11
12
13
14
3
Manufacturer,
Brand Name & Part
No.
4
City, Province
or Country of
Manufacturer
5
Lead Time to
Order (Weeks)
6
Quantity
7
Unit of
Measure
40
Each
330
Each
10
Each
5
Each
20
Each
20
Each
90
Each
20
Each
5
Each
Work Pants
Tunics
Overcoat – Navy
Jacket LW Gortex Royal Blue
Jacket LW Gortex
Parka – Royal Blue
Fleece Jacket
Navy
Jacket Work
Bomber
Sweater – Ladies
RFQ #1220-040-2013-071
Page 5 of 13
8
Unit Price
9
Extension
1
ITEM
2
DESCRIPTION
15
Vest
16
17
18
19
20
21
22
23
3
Manufacturer,
Brand Name & Part
No.
4
City, Province
or Country of
Manufacturer
5
Lead Time to
Order (Weeks)
6
Quantity
7
Unit of
Measure
15
Each
10
Each
250
Each
90
Each
80
Each
850
Each
300
Each
90
Each
50
Each
Cap – Uniform
Cap – Baseball
Sweat Shirt – Grey
Sweat Shirt – Navy
T Shirts – Navy
Short Sleeve
T Shirts – White
Short Sleeve
T Shirt – Navy
Long Sleeve
T Shirt – White
Long Sleeve
RFQ #1220-040-2013-071
Page 6 of 13
8
Unit Price
9
Extension
1
ITEM
2
DESCRIPTION
24
T Shirt Mock Neck
Navy
Long Sleeve
25
T Shirt Mock Neck
White
Long Sleeve
3
Manufacturer,
Brand Name & Part
No.
4
City, Province
or Country of
Manufacturer
5
Lead Time to
Order (Weeks)
6
Quantity
7
Unit of
Measure
50
Each
30
Each
260
Each
200
Each
6
Each
130
Each
20
Each
35
Each
30
Each
26
T Shirt Hydrophobic
Navy
27
Short - Cotton
28
29
30
31
32
Mellow Walk (1444) –
Ladies
Work Boot High 6
inch (Blundstone
163)
Work Boot – High
4 Inch – Steel Toe
(Terra# 835235
Work Boot – High
6 Inch – Steel Toe
(Magnum# H5320)
Work Boot – High
8 Inch – Steel Toe
(Terra# 6968)
RFQ #1220-040-2013-071
Page 7 of 13
8
Unit Price
9
Extension
1
ITEM
2
DESCRIPTION
3
Manufacturer,
Brand Name & Part
No.
4
City, Province
or Country of
Manufacturer
5
Lead Time to
Order (Weeks)
6
Quantity
7
Unit of
Measure
1
Each
1
Each
1
Each
75
Each
50
Each
25
Each
50
Each
70
Each
25
Each
33
34
35
36
37
38
39
40
41
Gala Black Patent
Leather Shoe
(Thorogood# 8316027)
Gala Dress Wear
Accessories
Gala Dress Wear
Jacket & Trousers
Bag Duffle
Dividable Gear Bag
Bag Garment
Belt Pouch
(Latex Gloves)
Belts
1”
1-1/2”
Gloves Leather
RFQ #1220-040-2013-071
Page 8 of 13
8
Unit Price
9
Extension
1
ITEM
2
DESCRIPTION
42
Socks
43
Tie – Clip on
19”
Tie – Clip on
21”
45
46
47
48
49
50
3
Manufacturer,
Brand Name & Part
No.
4
City, Province
or Country of
Manufacturer
5
Lead Time to
Order (Weeks)
6
Quantity
7
Unit of
Measure
850
Each
15
Each
15
Each
15
Each
120
Each
100
Each
15
Each
1
Each
1
Each
Tie – Regular
Watch – Digital
Wrist
Watch – Analog
Wrist
Coveralls
Slacks
Retirement
Blazer
Retirement Blue
RFQ #1220-040-2013-071
Page 9 of 13
8
Unit Price
9
Extension
1
ITEM
2
DESCRIPTION
3
Manufacturer,
Brand Name & Part
No.
4
City, Province
or Country of
Manufacturer
5
Lead Time to
Order (Weeks)
6
Quantity
7
Unit of
Measure
8
Unit Price
9
Extension
51
Skirt – Ladies
52
53
54
55
1
Each
Blazer – Ladies
T Shirts – Sport
Grey – Short Sleeve
Volunteer
T Shirts – Grey
Mock L/S
Volunteer
Cap Baseball
Volunteer
2
Each
70
Each
50
Each
1
Each
Subtotal:
GST (5%):
PST (7%):
Note: Overheads, General Conditions and Profit are to be included in the above amounts.
Currency: Canadian
Total:
NOTE: The successful Contractor must have the ability to provide measurement services for fitting at Surrey Fire Hall #1, 8767 - 132 Street, or,
at the City’s discretion, at a place of business in the City of Surrey. Any costs associated with providing this service must be disclosed in the
quotation. Attach additional information related to these charges, if necessary.
RFQ #1220-040-2013-071
Page 10 of 13
SECTION B-3
Time Schedule:
9.
Contractors should provide an estimated schedule, with major item descriptions and time indicating
a commitment to perform the Contract within the time specified (use the spaces provided and/or
attach additional pages, if necessary).
MILESTONE DATES __________________________________
ACTIVITY
SCHEDULE
1
2
3
4
5
6
7
8
9
10
SECTION B-4
Key Personnel & Sub-Contractors:
10.
Contractor should provide information on the background and experience of all key personnel
proposed to provide the Goods and Services (use the spaces provided and/or attach additional
pages, if necessary):
Key Personnel
Name:
Experience:
________________________________________________________________
Dates:
Project Name:
Responsibility:
11.
Contractor should provide the following information on the background and experience of all
sub-contractors and material suppliers proposed to undertake a portion of the Goods and
Services (use the spaces provided and/or attach additional pages, if necessary):
DESCRIPTION OF
GOODS AND
SERVICES
RFQ #1220-040-2013-071
SUB-CONTRACTORS &
MATERIAL SUPPLIERS
NAMES
YEARS OF
WORKING WITH
CONTRACTOR
TELEPHONE NUMBER
AND EMAIL
Page 11 of 13
SECTION B-5
Experience and References:
12.
Contractor's relevant experience and qualifications in delivering Goods and Services similar to
those required by the Agreement (use the spaces provided and/or attach additional pages, if
necessary):
13.
Contractor's references (name and telephone number) (use the spaces provided and/or attach
additional pages, if necessary). The City's preference is to have a minimum of three references:
14.
Contractors should provide a description of their warranty program, logo program, and on-site
support service program (use the spaces provided and/or attach additional pages, if necessary):
RFQ #1220-040-2013-071
Page 12 of 13
15.
Contractor should provide a written description of their current return/exchange policy including
procedures to correct items deemed to be defective during the course of normal wear (use the
spaces provided and/or attach additional pages, if necessary):
16.
Contractor should provide a written description of their alteration program to ensure proper fit.
Alteration shall be performed in a professional manner, including, but not limited to, hems that are
straight, thread colour which matches the garment, and pressing of garment after alterations (use
the spaces provided and/or attach additional pages, if necessary):
17.
I/We the undersigned duly authorized representatives of the Contractor, having received and
carefully reviewed the RFQ and the Agreement, submit this Quotation in response to the RFQ.
This Quotation is executed by the Contractor this _______ day of _______________, 20__.
________________________________________
(Legal Name of Contractor)
_________________________________________
(Signature of Authorized Signatory)
________________________________________
(Signature of Authorized Signatory)
_________________________________________
(Print Name and Position of Authorized Signatory)
________________________________________
(Print Name and Position of Authorized Signatory)
RFQ #1220-040-2013-071
Page 13 of 13