ARCHITECTURE & INFRASTRUCTURE COMMITTEE MEETING NOTES
Friday, September 11, 2015
9:00 – 10:30 AM
FAC 228D
I.
Committee Member Introductions
Committee Introductions.
II.
IT Governance Overview (Brad Englert)
Brad Englert presented the SITAB meeting notes. Discussed Network
Architecture Changes, Building Access Control System Operations Manual,
Cyber Infrastructure Funding, Zero-Based Budget, and LIFT. Went through
topic-by-topic and discussed each. Members should review the charter to see
the priorities.
III.
Building Access Control System Approach (William Green)
William Green gave the BACS approach update. It is now policy on
campus and will be added to the handbook of operating procedures. It
establishes set of security standards for university spaces. Reviewed by
many departments for two years. Campus safety and security owns BACS.
Governance comes from BSC and Campus Safety and security. ITS has
responsibility over the technology. Building BACS operators still have the
responsibility to add and remove people from doors. Exterior doors are
paid by campus and the buildings pay internal doors.
Q. What’s the timeline for replacing the software?
A. It’s undefined right now.
Q. Will updates come to this committee?
A. It will mostly come to BSC but it may come here.
IV.
Office 365 Toolset Project Charter (Bob Gloyd, Chris Carter)
Bob Gloyd and Chris Carter presented the completed Office 365 Toolset
Project Charter for the tools that UT Austin is currently leveraging.
Shared positive feedback from many departments. Found ease of use for
business processes. Mac end needs more work. Handout includes
summary, business need and background, project description and scope,
project goals, in depth project schedule, project management and
governance, unit participation, assumptions, constraints, risk, etc.
Project schedule:
-Staging completed 8/2015
-Exploring & Validating Fall 2015
-Reporting Winter 2016
-Explanding & Integrating Spring 2016
-Grand Opening for entire campus Summer 2016
Q. The full toolset wasn’t open before because security. How will this
affect your timeline? Have the tools been selected?
A. Yes, tools have been selected. It’s on the first page. The UT system has
negotiated a loose contract with Microsoft. You can go ahead and deploy
it but it does not have the blessing of risk affairs. Many campuses have
gone ahead without this approval. We still have to review the tools. We
are working with Microsoft.
Q. How are you going to address researching and education not being in
the scope in this charter? I need to know my research, students, and
intellectual property is protected. Need ISO to review it to make sure it’s
okay to use. HIPPA is not approved. Need to have research/faculty on the
charter. Not clear on deliverables with metrics and testimonies of
success. Why isn’t Trice on the charter?
A. Faculty is asking for these tools. This is going to be an opt-in tool.
Comments:
Not arguing to not do it, we need to do it well and thoughtfully. We have
to be careful.
Let’s talk about things that are in scope and out of scope. Need to know
which pieces that we are talking about.
Contract will be expired soon. Should not have dramatic changes.
Charter needs revision. Will come back next month.
V.
2015-2016 Priorities
Moved to next month’s agenda.
VI.
Chair Election
Moved to chair and co chair mode. Shannon and John elected as chair and
chair elect. Approved unanimously.