Civil Rights
PERFORMANCE PLAN
2004 - 2008
Utah State University Extension
Program Planning and Participation
Goal Area I
Purpose:
• Increase participation of
people of
underrepresented
groups on county and
statewide Extension
Boards.
• Increase participation of
underserved, women,
minorities, and those
with limited resources.
Program Planning and Participation
OBJECTIVE 1
• Utah State University Extension must
become the catalyst for facilitating
relationships with other federal and state
agencies and the public schools in
developing outreach programs to meet the
assessed needs of underserved audiences
and diverse populations statewide.
Goal: “Programs with Diversity Promise”
Program Planning and Participation
OBJECTIVE 2
• Latino agent technician
assistants will be expected
to facilitate teaching
Spanish to the traditional
agent and will help identify
and service programs of
most benefit to the Latino
community.
Goal: Three county pilot
projects.
Program Planning and Participation
OBJECTIVE 3
• Identify volunteers, facilities and
student/client/clients in the Latino
communities who can be served in ESL,
Internet, and computer programs to reduce
cultural misunderstandings and improve
reading and culture understanding.
• The focus will be introduction to the web
and resources to reduce language and
reading barriers among first- and secondgeneration Latino populations.
Goal: Two county pilot projects utilizing
CALFNES or similar program.
Program Planning and Participation
OBJECTIVE 4
• A “Seniors Partners Program” will identify
volunteer seniors who may provide service
to 4-H, FCS, agriculture, natural resources,
economic development, and other
Extension program areas.
Goal: “Senior Partners Program” in
three counties.
Program Planning and Participation
OBJECTIVE 5
•
Increase participation of
underrepresented groups
serving on program planning and
advisory boards.
•
Benchmarks will be established
and annually reviewed to
determine changes of
participation by
underrepresented populations.
Goal: Increased diversity on
advisory boards.
Program Planning and Participation
OBJECTIVE 6
•
Increase the membership of
underrepresented racial/ethnic minority
group members in structured 4-H youth and
family/community clubs and special interest
and/or study groups.
Goal: ES 237 comparisons to monitor
diversity efforts in 4-H programs.
Program Planning and Participation
OBJECTIVE 7
• Adjust educational programs to
accommodate and meet the
needs and interests of clients
with disabilities.
Goal: Consistency in ADA
publication statements with
appropriate follow-up.
Public Notification
Goal II
Purpose:
• Utah State University is committed to
nondiscriminatory notification of all
stakeholders regardless of race, color,
national origin, sex, age, or disability for the
programs and activities provided throughout
the state.
Public Notification
OBJECTIVE 1
• Advise potential program recipients of program
availability and requirements of nondiscrimination on
the basis of race, color, national origin, sex, age or
disability.
• All reasonable effort will be undertaken to inform
potential program participants of Extension activities
and programs.
• All reasonable effort will be made to develop, modify
and provide program materials for underrepresented
groups .
Goal: Improved application of “All Reasonable Effort"
Public Notification
OBJECTIVE 2
• The “And Justice for All”
poster will be prominently
displayed in each Utah
Extension office and in
public places regularly used
by Extension educators as
public meeting sites.
Goal: Poster will be displayed in
public meeting sites.
Public Notification
OBJECTIVE 3
• Inform groups, organizations, associations,
etc. with whom Extension cooperates in
conducting educational programs or activities
of the nondiscriminatory provision of
CSREES.
• All publications printed at the state or county
level will use the appropriate affirmative
action statement.
Goal: Appropriate use of nondiscriminatory publication
statement.
Public Notification
OBJECTIVE 4
• Extension educators will ensure that the
entity is nondiscriminatory by having them
sign a nondiscrimination assurance
statement which will be retained in the files
of the units and renewed every three years.
Goal: Nondiscrimination assurance statements
solicited and on file.
Public Notification
OBJECTIVE 5
• Use nondiscriminatory
statements, photos and
graphics to convey the
message of equal
opportunity in
informational releases
to the public.
Goal: “All Reasonable Effort”.
Public Notification
OBJECTIVE 6
• All educational materials shall be written and
presented in such a manner as to eliminate the
perception of gender bias.
Goal: “ All Reasonable Effort” and appropriate
publication proofing.
Purpose:
Civil Rights Training
Goal III
• Continued diversity/cultural training will be
offered to provide a better understanding of
other cultures and to provide strength in
programming from a variety of sources.
• USU Extension and the AAEO Office provide
regular training for employees at all levels to
enhance understanding of diversity issues and
to increase their ability to reach out to the
underserved and underrepresented in Utah.
Civil Rights Training
OBJECTIVE 1
• Civil rights training will be conducted for dealing
with the growing diversity in communities and
among actual and potential Extension clientele.
• A civil rights self-assessment tool will be used
by Extension employees.
• Supervisors will annually review progress being
made by staff in remediating areas of deficiency
identified in the self assessment.
Goal: Annual self assessment by all Extension
employees.
Civil Rights Compliance Reviews
Goal IV
Purpose:
• Establish and
implement a
systematic procedure
for conducting internal
on-site civil rights
compliance reviews.
Civil Rights Compliance Reviews
OBJECTIVE 1
• Beginning winter 2004 ten counties will
receive civil rights training and a mock civil
rights compliance review. One third of Utah
counties will continue with this program
annually.
• Goal: A systematic compliance review of all counties
Civil Rights Population and
Clientele Projections
Goal V
Purpose:
Explore the population
base in each county
focusing on
demographic variables
important to providing
programs and services
to all populations
including those who
have been historically
underserved.
Civil Rights Population & Clientele Projections
OBJECTIVE 1
• Use current 2000 US Census information to
determine populations eligible to participate
in Extension programs.
Goal: Establish targets for 2008 to insure
program parity among groups.
Civil Rights Population & Clientele Projections
OBJECTIVE 2
• Identify program areas and then project
anticipated participation as basis for
establishing reasonable goals.
Goal: Serving an equivalent 33 percent of all ethnic
populations with Extension programs by 2008.
(White, Black, Hispanic, American Indian and Asian)
Employment – Workforce Diversity
Goal VI
Purpose:
• This four-year plan
is to provide full
compliance with
EEO law. The plan
is to provide equal
opportunity to
diverse and
traditional audiences
in the state of Utah.
Employment – Workforce Diversity
EQUAL OPPORTUNITY in EMPLOYMENT
• Utah State University is dedicated to
providing an equal opportunity climate
and an environment free from
discrimination and harassment.
• In accordance with established laws,
the University prohibits discrimination
based on race, color, religion, sex,
national origin, age, disability, or
veteran's status. Additionally, the
university prohibits discrimination on
the basis of sexual orientation in all
aspects of employment and for
student/clients in academic programs
and activities.
Employment – Workforce Diversity
AFFIRMATIVE ACTION
• Affirmative Action is designed to redress
imbalances of minorities and women in the
workforce.
• USU takes proactive "affirmative" steps to
recruit, hire, and advance minorities and women
when they are underrepresented in the
University and are qualified and available in the
labor force.
Employment – Workforce Diversity
DEPARTMENT HEADS & COUNTY DIRECTORS
• Administration is responsible for ensuring that their
employment and program delivery decisions
comply with principles and the policies of Utah
State University and Affirmative Action.
• Ensure that recruitment activities are designed to
attract and employ candidates for all positions from
minority as well as majority group members.
• Administrators and employment selection
committees must carefully follow outlined
employment and recruitment plans.
Employment – Workforce Diversity
EMPLOYMENT PROCEDURES
• Classified Employee Positions
• Faculty & Professional
Employee Positions
• Classified Employee
Recruitment
• Faculty & Professional
Employee Recruitment
Employment – Workforce Diversity
Objective 1
• Ensure that recruitment activities are
designed to attract and employ candidates
for all positions from minority as well as
majority group members.
Employment – Workforce Diversity
Objective 2
• Maintain regular recruitment contacts with
many groups, i.e. predominantly minority
groups, women’s groups, schools,
colleges and organizations.
Employment – Workforce Diversity
Objective 3
• Utah State University is committed to
providing comparability in salaries, if any
salary differentials exist based on race,
color, national origin, sex, religion, age, or
disability a remediation process will be
employed.
Employment – Workforce Diversity
Objective 4
• Utah State University will analyze
employee awards systems to ensure
fairness and equity in consideration and
awards.
Employment – Workforce Diversity
Objective 5
• Utah State University assures the prompt,
fair, and impartial processing of complaints
of discrimination and EEO counseling.
Civil Rights Plan – Contact
Goal VII
Purpose:
• Identify persons having the
responsibility or lead staff for
civil rights indicating the
area(s) they represent and
breadth of their responsibility;
administrative sign-off
authority for civil rights; and
report data preparation
responsibilities.
Civil Rights Plan- Contacts
OBJECTIVE 1
Leadership and responsibility for application of civil rights law at USU
Extension:
• Noelle E. Cockett
• Chuck Gay
•
•
•
•
•
Directs and applies system wide policy.
Reviews regional compliance insures
program operates within guidelines.
Dallas Holmes
Day to day leadership and provides
training as Extension civil rights liaison.
Dave Ottley
Provides leadership to USU
Brande Faupell
AA/EO program, collaborates with
Extension Civil Rights initiatives.
Regional Directors Regional direction for AA/EO and civil rights
County Directors Application of AA/EO and civil rights laws in
county.
• YOU
Applying the principles and practices in program
planning, implementation, and delivery.
Purpose:
Civil Rights – Narrative
Accomplishment Report
Goal VIII
• A brief civil rights accomplishment report
will be developed.
Civil Rights – Narrative Accomplishment Report
OBJECTIVE 1
• Information will be gathered from the
Extension accountability and reporting
system ~FOCIS ~ and from the
Annual County Civil Rights/Affirmative
Action Accomplishments Report.
• The contact report system within
FOCIS will provide a real time
snapshot of the populations
participating in Extension programs.
• Goal: The County Director will complete and
submit an Annual Civil Rights/Affirmative
Action Accomplishments Report.
Thank You for Applying Civil
Rights Principles and Practices in
Your Daily Service to the people
of Utah
Lending a helping hand to Utahns since 1914
Dr Dallas L. Holmes , USU Extension Civil Rights Liaison 01.06