Welcome
Graduate Coordinators
March 3, 2016
Agenda
New Initiatives and Updates
Dr. Susan Stapleton
Probation/Dismissed Report
Scholarships
Graduate Student Housing
GA/DA Funding
AY Update
Jodi Ward
Pending Applications
Transcript Requirement Revision
Enrollment Trends
Dr. Christine Browning
Ethics Module Update
Graduate Student Teaching Intensive
Dr. Julie Apker
3-Minute Thesis
Dr. Christine Byrd-Jacobs
Research Poster and Creative Activities Day
Graduate Appointments, Summer 2016 and 2016-17
Virginia Bowlby and Angie Phelps
Concluding Remarks
2016-17 Graduate College
Doctoral Scholar
Assistantships
Departments or programs may nominate outstanding,
non-current WMU students newly accepted into a
doctoral program for Fall 2016. The nominations will be
submitted electronically to “dean-tgc@wmich.edu” by
March 4, 2016.
-11/14 recipients reported- 43 presentations; 22
publications
Arab American Scholarship
Foundation Program
• WMU has partnered with Leaders Advancing and
Helping Communities (LAHC) on The Arab American
Scholarship Foundation Program
• Ten $3000 scholarships are available beginning in
the Fall 2016 semester
• Students interested in applying for this scholarship
should visit lahc.org/scholarship-program/. The
deadline to apply is early April6 , 2016
• Information is on the WMU website
here: http://wmich.edu/finaid/scholarshipsgrants/private-foundations
Graduate Student Housing
Email to 156 Su/F 2016 admitted grad students who
indicated interest in on campus housing
Graduate Student Housing
Some units will be held through May 20 for grad students
$764- 2 bedroom unfurnished ($844 furnished); heat,
electric, water, trash, parking permit and basic cable
included
GA/TA Budget/Expense
• 14-15 Expense
• Allocation
• Difference
13,621,224
13,935,671
($314,447)
• 13-14 Expense
• Allocation
• Difference
13,890,617
13,632,295
(-$258,322)
• 12-13 Expense
• Allocation
• Difference
13,737,155
13,007,231
(-$729,924)
• 11-12 Expense
• Allocation
• Difference
12,499,176
12,396,201
(-$102,975)
2014-2015 Excess
• Additional Summer Appointments in 2015
• Continuation of Doc Scholar Program
Assistantships
(College Totals)
F 2012*
Teaching Research
531
181
Discovery Total
74
712/786
F 2013*
536
188
59
724/783
F 2014#
493
183
66
680/742
F 2015
529
168
82
697/779
*deficit in GA/TA budget
#surplus in GA/TA budget
2012
2013
2014
35
35
40
Non-resident Students on
Assistantships
Year (Fall)
2012
2013
2014
2015
% Non-resident
35
35
40
43
College ONLY GA-DA Compensation Allocation 2016-17
Academic College
Compensation 2016-17
2014-15
2015-16
2011-12
2013-14 2012-13
Allocations 2014-15
Allocations 2015-16
2016-17
Allocations Allocations Allocations Allocations
Allocations +1%
Allocations* +2%
COLLEGE
4,957,359
Arts & Sciences
4,860,156
4,764,859
4,764,859
4,717,682
4,444,928
4,343,492
4,249,992
-
-
-
-
-
-
-
-
83,878
82,233
80,621
80,621
79,823
75,182
73,708
72,121
Education and Human Development
599,340
587,588
576,067
576,067
570,363
537,014
526,484
515,151
Engineering and Applied Sciences
719,061
704,962
691,139
691,139
684,296
644,417
631,781
618,181
Fine Arts
259,788
254,694
249,700
249,700
247,228
234,451
193,913
189,739
Health and Human Services
335,514
328,935
322,485
322,485
319,292
300,728
294,831
288,484
6,954,940
6,818,568
6,684,871
6,684,871
6,618,684
6,236,720
6,064,209
5,933,668
Aviation
Haworth College of Business
Totals
*includes 2% increase
ApplyYourself Update
Jodi Ward
•
Transcript requirement
•
In progress applications
•
Office hours for ApplyYourself or
AppReview assistance
Transcript Burden on
Students
Applicants who indicate more than 3
institutions attended on application:
•
•
•
•
•
4 transcripts: 641
5 transcripts: 216
6 transcripts: 38
7 transcripts: 18
7+ transcripts:12
Transcript Requirement
In January departments were asked to give
feedback on a process change regarding the
current transcript requirement.
Proposed change from requiring all transcripts
to requiring the Bachelor degree granting
transcript plus any transcript(s) with additional
graduate courses taken.
Feedback Results and
Moving Forward
• Majority of departments responded as
supportive of this revision
• Presenting proposal to Graduate Studies
Council on February 25
• Departments that feel more transcripts are
necessary for their review process may
request that applicants send these.
However, the University requirement will
be satisfied with the transcript process
revision
Change Timeline
• Revision projected to be in place by June
2016
• Updates will be needed for WMU
websites, graduate requirement matrix, AY
application instructions and catalog
Benefits of Proposal
•
Lessens financial burden on applicant
•
Lessens imaging staff time and
resources, as well as admissions
processing time
•
Promotes applicant completion, reviews
and decisions
In Progress Applications
• Different from pending in Cognos
• In progress applications in AY have not
been submitted yet and therefore are not
identified in Banner
Follow Up With “In
Progress” to Yield
Completed App
• Departments can query in progress
applicants in AY and encourage
completion
• Any applicant that shows up on a
department’s in progress query will have
supplied at minimum a first name/last
name, e-mail and program of intent- Use
to recruit!
Office Hours for AY or
AppReview Help
February - March
• Wednesdays in Sangren Hall
9:00-11:00am
•
Call 387-8253 or e-mail
jodi.ward@wmich.edu to set up an
appointment
Enrollment Trends
Dr. Christine Browning
Graduate College Faculty Fellow
Master Beginner Class Profile
Masters Application, Admittance, and Enrolled
Counts
4,000
3,500
3,000
2,500
2,000
3,618
3,780
1,835
1,944
1,065
1,085
3,764
1,945
3,764
1,978
1,500
1,000
500
961
1,010
Masters
Yield and Acceptance Rates
0
2012
2013
2014
2015
60.0%
58.0%
58.0%
55.8%
56.0%
51.9%
54.0%
52.6%
52.0%
50.0%
48.0%
50.7%
51.4%
51.7%
48.6%
46.0%
44.0%
Resident (Blue) and Non-Resident (Red)
42.0%
2012
900
800
765
725
643
700
609
600
500
400
300
360
367
352
2013
2014
2015
300
200
100
0
2012
2013
2014
2015
PhD Beginner Class Profile
Doctoral Application, Admittance and Enrolled
Counts
1000
900
800
700
600
500
400
300
200
100
0
939
879
813
783
256
133
2012
301
292
123
142
2013
2014
237
131
Doctoral Yield and Acceptance Rates
60.0%
2015
50.0%
55.3%
52.0%
48.6%
40.9%
40.0%
30.0%
31.5%
32.1%
30.3%
33.2%
20.0%
10.0%
0.0%
2012
Resident (Blue) and Non-Resident (Red)
90
80
70
60
50
40
30
20
10
0
85
65
78
67
68
2012
56
57
2013
2014
53
2015
2013
2014
2015
New Graduate Enrollment2014 National Comparison
% Masters
WMU
87.7
*Nationally 73
*Grad Edge 2016
% Doctoral
12.3
27
Application Trends
Week 37 All Graduate Students
Admitted Canceled Denied Pending Withdrawn Total
198
15
22
2,223
44
2,502
2011
264
50
45
2,355
74
2,788
2012
330
53
59
2,421
166
3,029
2013
282
54
89
2,360
194
2,979
2014
298
38
99
2,383
164
2,982
2015
363
18
136
2,171
136
2,824
2016
Total Graduate Applications: Week 37
3,500
3,000
2,788
3,029
2,979
2,982
2,824
2,502
2,500
2,000
2,223
2,355
2,421
2,360
2,383
2,171
Pending
Total
1,500
Admitted
1,000
500
198
264
330
282
298
2012
2013
2014
2015
363
0
2011
2016
Updates- Ethics Module
and Graduate Student
Teaching Intensive
Dr. Julie Apker
Graduate College, Faculty Fellow
Responsible Conduct for
Research Course – Beta
Year Review
• 360 graduate students enrolled (nearly all GAs)
• 207 (58%) completed all four modules, of these
175 successfully completed the course (84%) by
passing the final exam at a 80% or higher score
• Created a communication plan for students,
programs/departments
• Developed system of monitoring compliance
• Hired, trained, and supervised a course facilitator
• Worked with OVPR to perform statistical
analyses on student performance – results in
process
Responsible Conduct for
Research Course – 201617 Scale Up
• Starting Summer II, 2016 ALL NEW graduate
students will be required to complete the RCR
course (not just GAs)
• Graduate College working with OIT to develop
structures for monitoring student progress
• Intelligence alerts for individualized
communication
• Digital badges for passing course
Graduate Student Teaching
Intensive
July 25 – 29, 2016
9 a.m. – 4 p.m.
WMU Main Campus
• Nominate graduate student participants ($200/student)
• Nominate faculty to be GSTC mentors
Deadline: Mon., May 16, 2016
wmich.edu/facultydevelopment
3-Minute Thesis and
Research Poster and
Creative Activities Day
Dr. Christine Byrd-Jacobs
Associate Dean
Three-Minute Thesis
Competition
An 80,000 word thesis would take 9 hours
to present.
THEIR TIME LIMIT.... 3 MINUTES.
Students explain their research to a nonspecialist audience in 3 minutes, using one
static slide.
Three-Minute Thesis
Competition
Fall event was held Nov. 6 with 11 participants
Spring event was held Feb. 19 with 20 students
participants
Student with highest score will represent WMU at
the MAGS 3MT competition in Chicago on April 8
Co-sponsored by Graduate Student Association
and Graduate College
Research and Creative
Activities Day
• 9:00am-1:00pm on Thursday, April 14, 2016
• Bernhard Center, South Ballroom
• Student posters and performances, FRACAA posters
• Includes continental breakfast and buffet lunch
• Two students per department
• Nominations due March 18
• No resources for poster printing this year;
departments should cover this or use poster from
another event
• Need faculty judges
• Judging is from 9-11am
• Encourage students/faculty to participate
TEAM BOWLBY
Virginia Bowlby
&
Angie Phelps
New items for 2016-17
2016-2017 AY/Fall or Spring offer letters –
Student to receive Fall & Spring offer letter by March 31, 2016
2016-2017 Accepted appointment offers –
Graduate College to receive a copy of the signed offer letter
by April 18, 2016
AY Appointments –
18 equal bi-weekly payments with no break in pay between Fall/Spring
semester
16-17 Negotiated salary for appointment types –
Graduate Assistant (GA) – 2% increase
Doctoral Graduate Assistant (DGA) – 2% increase
Doctoral Associate (DA) – 1% increase
Doctoral Associate w/ Doctoral Candidacy (DAC) – 2% increase
New items for 2016-17 cont.
Tuition change for TA ½ appointment types
a. An Employee with a ½ time appointment will receive 6 credits of
tuition remission during each of Fall/Spring semesters (beginning
Fall semester 2016) and 3 credits of tuition remission during each of
Summer I/Summer II sessions (beginning Summer 2017).
b. An Employee with two ½ time appointments in a single semester will
be granted a maximum of 9 credits of tuition remission (4.5 hrs. from
each sponsoring unit) during each of Fall/Spring semesters.
2016-17 Offer letters –
Formatting / Do not change content of the letter
Late Appointments
 Summer 1 2015 – 70
 Summer 2 2015 – 33
 Fall 2015 – 177
 Spring 2016 – 58
Effects of Late Appointments
MANUAL PROCESSING FOR 6 OFFICES
 Department
 Graduate College
 Payroll
 Financial Aid
 Customer Account Services
 Human Resources
 Access 20 fields in the student job record
 15-20 min of processing time per student
 75 changes for Spring 16 = approx. 18 additional hours
University Data
 Institutional Research reporting
 TAU compliant
Deadlines
Summer 1, 2016 Appointments –
Student to receive Summer offer letter by March 31, 2016
Last date to submit appointments –
Prior to Census to allow for HR processing –
Summer 1 2016 – Thursday, May 12 by 4 p.m.
No late appointments without permission from either the Project
Manager or the Graduate College Dean
PPLSFT – Summer 1, 2016
HR will open PPLSFT the week of March 7, 2016
Graduate College deadline April 8, 2016
PAY DATES
Summer 1 appointment first paycheck 5/17/16
Summer 1 appointment last paycheck 6/28/16
Deadlines cont.
Summer 2, 2016 Appointments –
Student to receive Summer offer letter by March 31, 2016
Last date to submit appointments –
Prior to Census to allow for HR processing –
Summer 2 2016 – Thursday, June 30 by 4 p.m.
No late appointments without permission from either the Project
Manager or the Graduate College Dean
PPLSFT – Summer 2, 2016
HR will open in - TBD by HR
Graduate College deadline – TBD
Pay Dates
Summer 2 appointment first paycheck 7/12/16
Summer 2 appointment last paycheck 8/23/16
Reminders
 GA Lump Sum –
All students with teaching appointments in Fall and Spring
semesters will receive a $325 lump sum
 Banner Tuition Workflow Should be submitted based on appointment period as stated in the
appointee letter
Tuition being funded by a department or grants need to submit
workflow
 Doctoral Candidacy Form Required –
1. Approve pay increase from DGA & DA to DAC
2. New Graduation requirement beginning Spring 2016
 Always check the Grad College website for the most current
letters, forms and GA information
 EUP/Online Permission to elect form; Under enrollment form
 Graduate Appointment email: grad-awards@wmich.edu
Submit copies of offer letters, permission to elect EUP/Online courses
and under enrollment forms. *All other correspondence continue
using individual emails