Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
Plan prepared by:
Date:
Note: all requirements in this template are based on FedUni’s health and safety policies, procedures and guidelines
Section 1. GENERAL
A. ELEMENT
B. DESCRIPTION
1.1.
Use the University’s professional development planning process for this.
1.2.
1.3.
Has your School/Directorate/Centre put in place processes to
ensure that staff possess or acquire the necessary knowledge
and skills for the successful implementation of this Plan?
YES. Describe in
NO. Complete columns B and C
column B
Has your School/Directorate/Centre appointed a Safety Officer
to coordinate the implementation of this plan?
YES. Provide
NO. Complete columns B and C
name in column B
Has your School/Directorate/Centre put in place a Health and
Safety Implementation Team (HSIT) to implement this Plan?
1.4.
YES. Describe in
NO. Complete columns B and C
column B
Does the Dean/Director actively support the relevant HSIT(s) in
their efforts, including through the allocation of appropriate
resources?
1.5.
YES. Describe in
NO. Complete columns B and C
column B
Has your School/Directorate/Centre implemented methods to
measure health and safety performance, and to set and achieve
targets?
YES. Describe in
column B
Authorised by:
Document Owner:
NO. Complete columns B and C
A Safety Officer may be appointed to assist the Dean/Director in the
day-to-day management of health and safety matters within the
School/Directorate
See the section on “Health and Safety Teams” in the Health and Safety
Policy
Examples of OHS performance indicators include:
• X% reduction in number of injuries to staff, students, contractors
• X% increase in proportion of activities subjected to HIRAC reviews
as part of their planning (see Section 3 below for more info)
• Increased participation from staff in conducting HIRAC reviews
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
C. TIMING
28/01/2016
31/12/2016
Page 1 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
Section 2. EMPLOYEE REPRESENTATION & CONSULTATION
A. ELEMENT
B. DESCRIPTION
2.1.
Ensure that the Designated Work Groups shown on the University
record are still current and adequately cover all the staff in your
School/Directorate/Centre
2.2.
2.3.
2.4.
Are all the staff within your School/Directorate/Centre and
across all campuses covered by a Designated Workgroup?
YES. Describe in
NO. Complete columns B and C
column B
Are the names of Health and Safety Representatives (HSRs)
from within your School/Directorate/Centre shown in the official
record still current?
YES. Describe in
NO. Complete columns B and C
column B
Are the contact details of HSRs displayed prominently (e.g. on
notice-boards) within all the workplaces you control?
YES. Describe in
NO. Complete columns B & C
column B
Do you make appropriate time allocations in the workload of
selected members of staff and HSRs for attendance at safety
meetings and relevant training sessions?
YES. Describe in
column B
2.5.
2.6.
YES. Describe in
NO. Complete columns B and C
column B
Does your School/Directorate/Centre induct new staff (including
sessional staff) using the OHS Induction Checklist?
Authorised by:
Document Owner:
List name of HSR for each Designated Work Group.
Indicate location of display(s)
The OHS Act requires that appropriate time allocations be made for
HSRs to attend relevant training, meetings, etc. Consider this
requirement in any work planning activity you conduct with your HSR(s).
NO. Complete columns B & C
Does your School/Directorate/Centre hold regular meetings of
Health and Safety Implementation Team(s) (HSIT) to coordinate
OHS activities and consult with staff before implementing
workplace changes?
YES. Describe in
column B
Most HSITs meet once or twice per quarter. See the Schedule of Health
and Safety Management Activities for guidance.
Typically, these meetings include a representative of management (e.g.
Dean, Director or Safety Officer), the Health and Safety Representative
and a selection of staff members.
NO. Complete columns B and C
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
C. TIMING
28/01/2016
31/12/2016
Page 2 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
Section 3. HAZARDS MANAGEMENT (Hazard Identification, Risk Assessment and Control – HIRAC)
A. ELEMENT
B. DESCRIPTION
3.1.
Any new activity, plant or substance may introduce hazards. A thorough
review of these possible hazards, with appropriate control measures,
should form part of the process prior to purchasing or prior to the start of
a new activity.
3.2.
3.3.
Has your School/Directorate/Centre implemented systems to
ensure that HIRAC reviews are conducted for all new activities or
new items of plant and substances before purchasing?
YES. Describe in
NO. Complete columns B and C
column B
Develop in consultation with staff a schedule of HIRAC reviews for existing activities. (See also remaining questions in this section and last page of this template.)
Include the schedule with this plan. The HIRACs scheduled should include hazards/issues identified within the School/Directorate/Centre where control measures
are required to reduce the potential for injury. Workplace inspections can be included in the schedule of HIRAC reviews, as they achieve a similar aim, the only
difference being that they focus on physical locations whereas HIRAC reviews focus on activities.
Prescribed OHS activities such as electrical tagging, evacuation drills, checking of first aid kits, preparation of LEIs and reports are not considered to be HIRAC
reviews, but can be included in the schedule for the sake of simplicity.
There is no set number of HIRAC reviews to be conducted per year. Schools/Directorates/Centres are expected to identify the required number in consultation
with their DVC/COO on the basis of legal requirements, risk assessments, etc.
Does the HIRAC schedule include the names of staff members
responsible for the reviews and their timing?
YES.
3.4.
3.5.
C. TIMING
NO. Complete columns B and C
Have you implemented systems to ensure that Quarterly
Summary Health and Safety Reports are sent to your DVC/COO
and the Risk, Health and Safety department every quarter?
YES. Describe in
NO. Complete columns B and C
column B
Does the HIRAC schedule include the identification, assessment
and control of hazardous manual handling tasks, in accordance
with regulatory requirements?
YES. Describe in
column B
Authorised by:
Document Owner:
A very simple summary report is required under FedUni policy. Refer to
the template.
Regulations require the assessment and control of all manual handling
tasks that cause injury concerns and all new manual handling tasks.
Refer to the template.
NO. Complete columns B and C
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
28/01/2016
31/12/2016
Page 3 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
A. ELEMENT
B. DESCRIPTION
3.6.
If you are not sure if noise exposure is hazardous, contact Risk, Health
and Safety for advice. See Noise Exposure Guidelines.
Does the HIRAC schedule include the identification, assessment
and control of hazardous noise exposure, in accordance with
regulatory requirements?
Not Applicable
3.7.
YES.
NO. Complete
Describe
columns B & C
Do you ensure that staff newly appointed to positions requiring
hearing protection (earmuffs/earplugs) receive audiometric testing
within three months of starting?
C. TIMING
Not Applicable
3.8.
YES.
NO. Complete
Describe
columns B & C
Has your School/Directorate/Centre developed a register of
hazardous substances and dangerous goods, in accordance with
regulatory requirements?
Audiometric testing is required where hearing protectors are needed so
workers noise exposure does not exceed the standard. Contact Risk,
Health and Safety for advice.
Refer to the template.
Not Applicable
3.9.
YES.
NO. Complete
Describe
columns B & C
Do staff/students have ready access to up-to-date Safety Data
Sheets for all substances used?
Hazardous substances and dangerous goods are defined as such in the
relevant Safety Data Sheet.
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.10. Does the HIRAC schedule include the identification, assessment
and control of risks arising from hazardous substances and
dangerous goods, in accordance with regulatory requirements?
Safety Data Sheets must be less than 5 years old and are obtained by:



requesting them from the manufacturer/supplier;
from manufacturers’ websites; or
from the ChemWatch database
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.11. Has your School/Directorate/Centre developed systems to ensure
that changes in stock levels of dangerous goods are
communicated to the Risk, Health and Safety department?
Not Applicable
Authorised by:
Document Owner:
YES.
Describe
NO. Complete
columns B & C
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
28/01/2016
31/12/2016
Page 4 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
A. ELEMENT
B. DESCRIPTION
C. TIMING
3.12. Does the HIRAC schedule include a review of possible exposures
to dusts, fumes, vapours or gases (including the airborne byproducts of processes or experiments – e.g. welding, combustion,
etc.)?
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.13. Have you developed a register of items of plant, in accordance
with regulatory requirements?
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.14. Does the HIRAC schedule include the identification, assessment
and control of risks arising from items of plant, in accordance with
regulatory requirements?
YES.
NO. Complete
Describe
columns B & C
3.15. Have you developed a register of portable electrical equipment for
inspection and testing)?
Items of plant are defined in the HIRAC Procedure.
Schools/Directorates/Centres are required to keep a listing of the items
of plant under their control together with a schedule and record of
inspection/maintenance.
New items of plant require a HIRAC prior to purchase. Refer to 3.1
above.
Not Applicable
YES. Describe in
NO. Complete columns B and C
column B
3.16. Have you elected to have a staff member trained in the inspection
and testing methods for portable electrical equipment, or made
arrangements for contracting out the service?
YES. Describe in
NO. Complete columns B and C
column B
3.17. Have you reviewed local procedures for student excursions to
ensure compliance with the Student Excursions Procedure?
Not Applicable
Authorised by:
Document Owner:
YES.
Describe
Refer to template
Electrical Studies at SMB conduct the relevant course training.
Contracted test and tag is arranged through Facilities Services.
Refer to the procedure
NO. Complete
columns B & C
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
28/01/2016
31/12/2016
Page 5 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
3.18. Have you reviewed local processes for after-hours work or study
to ensure compliance with the University Procedure?
Refer to the procedure
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.19. Have you identified other items of legislation governing relevant
aspects of your School/Directorate/Centre’s operations (radiation
safety, food safety, etc.) and implemented compliance measures?
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.20. Have you evaluated the risks and identified the precautions
required for the presence of children in its activities or premises?
YES.
NO. Complete
Describe
columns B & C
3.21. Have you evaluated risks associated with work-related driving in
accordance with the University’s Driving Guideline?
Refer to template
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.22. Does your School/Directorate/Centre have a process in place to
induct contractors?
Refer to Guideline
Not Applicable
Not Applicable
YES.
NO. Complete
Describe
columns B & C
3.23. Have you implemented the provisions of the Work at Height
Procedure?
YES.
NO. Complete
Describe
columns B & C
3.24. Have you implemented provisions for Bullying Prevention?
All trade contractors are inducted by Facilities Services. Other
contractors such as technicians and consultants should complete the
Visitor Induction
See Procedure
Not Applicable
Not Applicable
Authorised by:
Document Owner:
YES.
Describe
See the HIRAC Form for the Prevention of Workplace Bullying
NO. Complete
columns B & C
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
28/01/2016
31/12/2016
Page 6 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
Section 4. INCIDENT & EMERGENCY MANAGEMENT
A. ELEMENT
B. DESCRIPTION
4.1.
Refer to the Procedure
Has your School/Directorate/Centre determined the Area
Classifications of all areas and activities, in accordance with
FedUni’s First Aid Services Procedure?
4.2.
YES. Describe in
NO. Complete columns B and C
column B
Do the numbers of University First Aiders and first aid kits
currently in your School/Directorate/Centre meet the requirements
of the procedure, including for excursions and other "unusual"
circumstances?
4.3.
YES. Describe in
NO. Complete columns B and C
column B
Is your School/Directorate/Centre aware of the system
implemented within FedUni for the replenishment of FA kits, and
do you ensure that kits are checked regularly (e.g. monthly)?
4.4.
YES. Describe in
NO. Complete columns B and C
column B
Has your School/Directorate/Centre implemented systems to
ensure that First Aid Report forms are completed and included in
the quarterly report to the DVC?
4.5.
YES. Describe in
NO. Complete columns B and C
column B
Are the names of Area Wardens/Deputies shown in the official list
for your School/Directorate/Centre still current?
YES
Authorised by:
Document Owner:
C. TIMING
Refer to the list
NO. Complete columns B and C
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
28/01/2016
31/12/2016
Page 7 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
4.6.
4.7.
4.8.
Has your School/Directorate/Centre developed and implemented
Local Emergency Instructions (LEIs), including means of initiating
evacuations, dealing with people with disabilities, chemical
emergencies, etc.?
Note: Make sure to replace your LEIs if they still show the Ballarat Uni
logo, even if the details within it are still current.
YES. Describe in
NO. Complete columns B & C
column B
Are LEIs displayed next to Emergency Floor Plans (EFPs) and
are both up to date?
YES. Describe in
NO. Complete columns B & C
column B
Have LEIs been developed for remote area field trips, overseas
assignments/travel etc.?
Not Applicable
4.9.
YES.
NO. Complete
Attach
columns B & C
Have systems been implemented within the
School/Directorate/Centre to ensure that all staff members
(including new ones and casuals) are trained in the LEIs
applicable to their area or activities?
YES. Describe in
column B
Authorised by:
Document Owner:
NO. Complete columns B and C
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
28/01/2016
31/12/2016
Page 8 of 9
Annual OHS Plan 2016
[Insert the School/Directorate/Centre here]
Hazard Identification, Risk Assessment and Control (HIRAC) Schedule
MONTH
ACTIVITY, TASK, PROJECT, ITEM OF PLANT, LOCATION, ETC FOR REVIEW
PERSON/S
RESPONSIBLE
January
February
March
April
May
June
July
August
September
October
November
December
Authorised by:
Document Owner:
Warning – Uncontrolled when printed! The current version of this document is kept on the University website.
University Health and Safety Policy Committee
Current Version:
Manager – Risk, Health and Safety
Review Date:
CRICOS Provider No. 00103DInsert file name here
28/01/2016
31/12/2016
Page 9 of 9