Standard Application
Academic Promotion
Levels C, D and E
Application must be double-sided.
Section 1:
Application Form
Personal Details
Title
Surname
First Name
E-mail Address
Correspondence Address
Appointment Details
Position Title
Current Academic Level
School/Directorate
Portfolio
Campus
Date of Initial Appointment
Date of Appointment/Promotion
to Current Academic Level
Continuing or Fixed-term
Appointment (include expiry date)
Current Fraction
Length of Service at University
Have you successfully completed
your probationary period?
Academic Level Applied For
Level C
Level D
Level E
Levels of Achievement Claimed
Refer to Academic Promotion Procedure for Levels C, D and E
Sustained
Contribution
Meritorious
Outstanding
Distinguished
Learning and
Teaching
Research and
Creativity
Leadership and
Engagement
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Standard Application
Academic Promotion
Levels C, D and E
Additional APPLICANT Information
Yes
No
Does your promotion application include a case of achievement relative to
opportunity?
Does your promotion application include approval of equivalent
accreditation and standing status?
Please print name
Signature
Date
Contact Extension No.
Privacy Collection statement
Information on this form is collected for the primary purpose of assessing an application for academic promotion;
communicating with the applicant; attending to administrative matters; de-identified statistical analysis; and disclosure to
the promotions committee.
By signing this application, you consent to the information contained in it to be disclosed and used as described.
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Standard Application
Academic Promotion
Levels C, D and E
Section 2:
Case for Promotion
Section 2.1:
Summary Statement of Key Achievements
This should be a case for promotion argued according to the criteria for the level of promotion being sought. It should be
written as a succinct overview statement highlighting key achievements. Note that Section 4, Professional Folios,
provides the opportunity to discuss in detail and to cite evidence in support of these achievements, and to provide critical
reflection.
Maximum word lengths are as follows:
 1,000 words for Level C applications.
 1,500 words for Level D applications.
 2,000 words for Level E applications.
Word Count:
Section 2.2:
Discipline Context Summary
(Maximum word length is 250 words)
Provide a context summary of your discipline/research area. (e.g. opportunities and challenges)
Word Count:
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Standard Application
Academic Promotion
Levels C, D and E
Section 2.3:
Case for Achievement Relative to Opportunity
(Maximum word length is 800 words)
Applicants may outline work arrangements and special circumstances, and their impact on career progression and
performance. Please refer to Academic Promotion Policy.
Word Count:
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Standard Application
Academic Promotion
Levels C, D and E
Section 3:
Curriculum Vitae
This template is provided to assist applicants and provides a preferred format, however you may
adjust or add to the sub-headings and extend spaces provided for information. Your curriculum vitae
should not exceed three pages in length.
Academic Qualifications
Formal Qualifications
Year
Qualification
University
Other Qualifications
Year
Qualification
Institution
Further Study being Undertaken
Expected completion date:
Expected completion date:
Appointments
Current Appointment
Year
Position
Location
Position
Organisation
Previous Appointments
Year
Academic/Professional Awards and Distinctions
Academic/Professional Association Memberships/Roles
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Standard Application
Academic Promotion
Levels C, D and E
Section 4:
Professional Folio
Introduction:
The Professional Folio is a structured format for presentation of supporting evidence in the three
areas of achievement and a commentary on the quality and impact of achievements.
Original documents and records must be submitted to Human Resources preferably in an electronic
format.
Templates provided are to assist preparation of supporting evidence and represent the preferred
format; however applicants may adjust or add to sub-headings as required and within the advised
word limit.
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Standard Application
Academic Promotion
Levels C, D and E
Section 4.1:
Professional Folio – Learning and Teaching
Summary of Major Learning and Teaching Responsibilities and Initiatives
(up to 500 words)
Word Count:
Learning and Teaching Quality and Impact Indicators (Verifiable Outcomes)
List any significant outcomes of your work (this may include external awards, publications, invited presentations or internal
influence and impact on curriculum, assessment etc).
Year
Teaching Quality and Impact Indicators
Learning and Teaching Collaborations
Year
Formal Teaching Contact
List most recent first.
Year/
Semester
Course Code/ Name
Credit
Points
% Contribution
to Unit
(not including
preparation time)
Other Data
(include class sizes, mode of teaching, role –
course/program developer, course/program
coordinator, lecturer, tutor)
Research Supervision of HDR/Honours students
Student Name
Type of Degree #
Current
Student
(Y/N)
Completed
Student
(Y/N)
Years
Role ##
# PhD, professional doctorate, masters by research, honours
## Principal Supervisor [PS], Associate Supervisor [AS]
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Standard Application
Academic Promotion
Levels C, D and E
Supervision of Masters by Coursework students
Current
Student
(Y/N)
Student Name
Completed
Student
(Y/N)
Years
Role ##
## Principal Supervisor [PS], Associate Supervisor [AS]
Clinical or Applied Supervision
This may apply to clinical, industry or other applied settings for undergraduate and/or postgraduate students.
Year/
Semester
Course Code/Name
Number of
Students
Supervised
Activity
(e.g. observation, assessment, liaison with industry supervisors,
mentoring)
Summary of Student Evaluations
Year/
Semester
Course Code/Name
Number of Students
Score/Evaluation
Evaluation of Teaching (up to 500 words)
Provide comments on your feedback, elaborating on any specific actions taken in response to SET feedback.
Word Count:
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Standard Application
Academic Promotion
Levels C, D and E
Critical and reflective commentary on activity and achievement in
Learning and Teaching
This section provides an opportunity to discuss activity and achievement against the criteria for promotion.
Include, for example, recent reading in learning and teaching, a discussion on how research informs your teaching,
discussion of evaluative feedback from peers and students. Identify significant activity in areas such as innovative
teaching practices, curriculum development, assessment, development of flexible/blended delivery courses, response
to student feedback and effectiveness in promoting student learning.
Maximum word lengths are as follows:

1,200 words for Level C applications.

1,500 words for Level D applications.

2,000 words for Level E applications.
Word Count:
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Standard Application
Academic Promotion
Levels C, D and E
Section 4.2:
Professional Folio - Research and Creativity
Major Research Themes (up to 500 words)
Word Count:
Research Quality and Impact Measures (Verifiable Outcomes)
List significant outcomes of your work
Year
Research Collaborations
Year
Further Information on Creative Arts Research (up to 800 words)
For staff undertaking research in the Creative Arts you may make a further statement to allow you to adequately express
your case including exhibitions/performances and refereed/reviewed competitions/exhibitions/performances.
Word Count:
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Standard Application
Academic Promotion
Levels C, D and E
Funding
Year(s)
Brief Title of
Grant/Project
Funding Body
Success
Y/N
or Pending
Chief Investigators
and Other Staff
Members
Individual
Contribution
(%) **
Total Value
of Grant ($)
** If applicable
Bibliographic Record
Citation
Factors
Refereed Journal Articles
Books
Chapters in Books
Refereed Conference Papers
** If applicable
Non-Refereed Publications
List all non-refereed publications - most recent first.
Publication
%
Contribution
Accepted/
In Press
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Standard Application
Academic Promotion
Levels C, D and E
Top 5 Outputs
No.
Description of
Research Output
Title of Work
(Publication,
Performance,
Exhibition)
Year
Individual
Contribution
(%)**
DIISRTE
Category**
Citation
Information**
1
2
3
4
5
** If applicable
Critical and reflective commentary on activity and achievement in
Research and Creativity
Elaborate on the scope, quality and impact of your activity and achievement.
Maximum word lengths are as follow:

1,200 words for Level C applications.

1,500 words for Level D applications.

2,000 words for Level E applications.
Word Count:
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Academic Promotion
Levels C, D and E
Professional Folio – Leadership and Engagement
Section 4.3:
Leadership within the School and the University
This may include committee membership and activity, special projects, serving as a representative of the University on
external bodies, liaison with industry representatives, service to professional associations or discipline related groups.
Dates
Description of Role
Engagement Activity
This may include professional service, practice based research, project leadership with community partners, problem
solving, policy development, change management, public education and advocacy funded projects, and entrepreneurial
activity leading to outcomes for the discipline, School, University or community.
Dates
Description of Role
Critical and reflective commentary on activity and achievement in Leadership and
Engagement and where appropriate the integration of teaching, research and
educational leadership
This section provides an opportunity to discuss activity and achievement against the criteria for promotion.
Include, for example, recent reading in learning and teaching, a discussion on how research informs your teaching,
discussion of evaluative feedback from peers and students. Identify significant activity in areas such as innovative
teaching practices, curriculum development, assessment, development of flexible/blended delivery courses, response to
student feedback and effectiveness in promoting student learning.
Maximum word lengths are as follows:

1,200 words for Level C applications.

1,500 words for Level D applications.

2,000 words for Level E applications.
Word Count:
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Standard Application
Academic Promotion
Levels C, D and E
Section 5:
Referees
Applicants to Levels C, D and E must nominate up to three referees. At least one referee must be external to the
University for applications to Academic Level C, at least two referees must be external to the University for applications to
Academic Level D, and at least two referees must be external to the University and at least one of the external referees
must be an international referee for applications to Academic Level E.
Title
Name
Postal Address:
Suburb/Town:
E-mail Address
State:
Phone Number:
Post Code:
Fax Number:
Why referee was chosen:
Internal Referee
Title
External Referee
Name
Postal Address:
Suburb/Town:
International Referee
E-mail Address
State:
Phone Number:
Post Code:
Fax Number:
Why referee was chosen:
Internal Referee
Title
External Referee
Name
Postal Address:
Suburb/Town:
International Referee
E-mail Address
State:
Phone Number:
Post Code:
Fax Number:
Why referee was chosen:
Internal Referee
External Referee
International Referee
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Standard Application
Academic Promotion
Levels C, D and E
Section 6:
Executive Dean’s Report
The Executive Dean is required to prepare an evaluative report that addresses the merits of the
applicant’s case with reference to the levels of achievement claimed by the applicant and comment on
the referees chosen. This report must be typed.
Executive Dean’s Details
Title and Full Name
Division
School/Portfolio
Position Held
E-mail Address
Correspondence Address
Phone Extension
Executive Dean’s Comments on Learning and Teaching
Executive Dean’s Comments on Research and Creativity
Executive Dean’s Comments on Leadership and Engagement
Executive Dean’s Comments on Contribution to the Faculty and University’s Charter
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Standard Application
Academic Promotion
Levels C, D and E
Executive Dean’s Comments on Case for Achievement Relative to Opportunity
Any other information relevant to the application
Executive Dean’s Recommendation
The case presented by this applicant is (place an x on the scale below to indicate support):
5
0
Strongly
Supported
Not
supported
Provide reasons for your recommendation:
Please print name
Executive Dean’s
Signature
Date
Contact Extension No.
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Standard Application
Academic Promotion
Levels C, D and E
Applicant is required to complete the following section
I have read the contents of the Executive Dean’s report provided above as per Academic Promotion
Procedure for Levels C, D and E.
Please print name
Applicant’s
Signature
Date
Contact Extension No.
Applicant Response to the Executive Dean’s Report (optional)
(Maximum word limit is 500 words)
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Standard Application
Academic Promotion
Levels C, D and E
TYPES OF SUPPORTING EVIDENCE FOR APPLICATIONS
Example of types of supporting evidence are below. Supporting evidence must be submitted with
your application and preferably in electronic format (e.g. memory stick).
Learning and Teaching
SET/SEC reports
eVALUate reports
Other forms of student evaluation
Peer review/evaluation
ALTC or OLT citations
VC awards or faculty awards
Learning and teaching reports
Learning and teaching publications and conference presentations
Invitations to present at Learning and Teaching conferences
Program innovation
Research and Creativity
Records of supervision of honours/postgraduates
Research supervision
Journal articles/publications
Invitations to referee journals
Conference publications
Peer review citations
Grant applications
Research reports
Industry reports
Lead or principle investigator in research
Keynote address
Invitations to editorial boards
Invitations to review grants
Referee comments
Reviews about creative works
Commissioned work or consultancies that have resulted in advancement of your research
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Academic Promotion
Levels C, D and E
Leadership and Engagement
Committee membership
Invitations to be on editorial boards
Invitations to participate in community engagement activities/participation in relevant
community groups/networks
Industry reports
Membership of professional associations
Partnership reports
Consultancy reports
Provision of advice to governments, public service departments, industry or community groups
Evidence of interaction in the public media
Informing and contributing to public debate related to academic expertise
Expert member on policy or advisory board
Activities which raise the profile of the University
Please note, these examples are not exhaustive.
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Standard Application
Academic Promotion
Levels C, D and E
CHECKLIST FOR SUBMITTING APPLICATIONS
Have you:
Checked your eligibility?:
Completed at least one year’s service at date of call?
Successfully completed probationary period?
Participated in PRDP?
Hold a PhD or equivalent accreditation and standing.
Completed the application correctly and provided all required information?:
Signed your applications in Section 1?
Fully completed your Summary of Student Evaluation attached in L&T Area of Achievement?
Attached and provided your supporting evidence? (Preferably on a memory stick)
Has the Executive Dean Report been included with recommendation selected and signed?
Have you acknowledged and signed that you have read the Executive Dean’s report?
Are your referees correctly nominated?:
 Level C – 3 referees, at least 1 external referees*.
 Level D – 3 referees, at least 2 external referees*
 Level E – 3 referees, 2 external and 1 external must be international.
* External referee must not have been employed by FedUni during the three years preceding
application closing date.
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