Sacramento City College
Unit Plans
Completed Spring 2004
Department Name: Transfer Center
Department Spokesperson: Annette Barfield
Division Dean: Larry Dun
Place an X in the boxes of included elements:
X
Accomplishments
X
Three-Year Plan
X
Action Plan
X
Budget Request
X
Budget Narrative
X
Key Performance Indicators
Transfer Center
#
1a
1b
1c
2a
2b
3a
3b
3c
Department / Accomplishments 2003 – 2004
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 1: Effect research plan for tracking transfer students.
Min.
Standards for
Request transfer database system from SCC
Continuing work with Research Office and
TC; DSS;
research office
maintaining current tracking system.
District T.
Plan
Min.
Standards for
Hire .5 data entry employee
Budget reductions prevented any additional hires.
TC; District
T. Plan
Collaborate closely with SCC Research Office
PT3
Goal 2: Increase the number of under-represented students who transfer.
Plan college tours for under-represented students
Unit Plan;
to continue to test the hypothesis that this is a
PT1; District Spring 2004, successful trip to Southern California.
cost-effective method of increasing transfer rates
Transfer Plan
of these students.
PT1: PT2;
Develop ways to connect the counseling function
Tutors are available through MESA, EOPS and RISE
District TC
to skill building of under-represented students
programs.
Plan; DSS
Goal 3: A permanent staffing of the Transfer Center.
PT4; Unit
Hire full-time counselor for the Transfer Center
Plan; District
Budget reductions prevented any new hires.
(replaces .5 adjunct counselor)
Transfer Plan;
DSS
Hire full-time SPA for Outreach (replaces four
PT1
Budget reductions prevented any new hires.
PTT SPAs.
Unit Plan;
Budget reductions prevented any new hires and/or
Upgrade Clerk I position to Clerk III
PT1
upgrading positions.
Action Plan
Transfer Center
#
4a
4b
5a
5b
5c
5d
6a
6b
7a
7b
8a
8b
8c
Department / Accomplishments 2003 – 2004
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 4: “Don’t Cancel that Class” program is sustained
District
Budget reductions prevented any new hires, but
Obtain staffing
Transfer Plan individual counselors have been filling requests.
Richard Yang is coordinating effort and receives
DSS; PT5;
Systemwide announcement
about 8 requests per semester. System-wide e-mail
PT1
and voice mail system is utilized.
Goal 5: Study Equity Committee takes stronger position on transfer.
This standing committee has not met this academic
Obtain VP attendance at meetings
year.
District TC
TCD or SPA attend every meeting
Plan; PT5
Examine the transfer strand of Student Equity
Request transfer stats thru S.E.
Goal 6: Regular allocated budget for TC
Requested and received from Budget committee OTO
Continue to submit request for funding
District
base of $5000.
Transfer Plan
Show results from money spent
Goal 7: All Counselors will have a least 4 days of transfer training biannually
Local counseling association, CSU/UC Conference,
TC collect this data from Rhonda McManus for
Ensuring Transfer Success are the main trainings as
annual report
the budget allows.
TCD gives visibility to training
Goal 8: A TRIO Grant will be written for SCC.
Contact with Sherri Goldberg and VPSS discussing
Contract with grant writer
any available and possible grants.
Locate counselor or grad student who wants to
manage it.
Submit contract in timely manner (start in Fall,
2003)
Action Plan
Transfer Center
Department / Accomplishments 2003 – 2004
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 9: TCAC studies Program Review and makes recommendations regarding priorities.
At first TCAC committee meeting, divide
Committee has only met once in 2003 and scheduled
committee up and schedule reports on the various
for 2004 spring.
9a
sections for the next 3 meetings.
Compile recommendations and share with
9b
campus community
Goal 10: Regular Maintenance of Web Page
Unit Plan;
Budget reductions prevented any new hires.
Adjunct Counselor – 40 hours per semester District T.
10a
$1,120 – to update webpages
Plan;
Strategic Plan
Calendar/information updated on web weekly
Working with webmaster, and support staff is being
Unit Plan
10b
during fall and spring semesters.
trained on District sponsored computer classes.
Goal 11: Marketing Plan and Tracking System are merged and responsive.
PT5; PT1;
Budget reduction, limited support staff.
Letters are generated automatically
District
11a
Transfer Plan
District
Budget reduction, limited support staff.
Transfer Plan;
Individual student progress is tracked
11b
Unit Plan;
PT5
Goal 12: To have a comprehensive Student Services tracking system in which each office would enter data that could be
accessible to other offices (i.e. ed plans, counselor contacts, attendance at key events, Career Center contacts, etc.).
PT1; PT5;
Budget reduction, continue to work with Student
Bring this issue to the Student Services Rep
Unit Plan;
Services to possibly create such a system.
12a
meetings and to Research Office
District T.
Plan
#
Action Item
Transfer Center
#
12b
Department / Accomplishments 2003 – 2004
Action Item
Operationalize our current research plan.
Linkage to
Other Plans
Unit Plan;
District T.
Plan
Year-End Status and Accomplishments
Other Accomplishments:
a. Successfully staged both Transfer Day in the fall and Transfer Night in the spring with a completely new staff, including
Transfer Center Director.
b. Moved to a smaller space and working efficiently with minimal staff and equipment.
c. Able to secure outside funding and sent students to Southern California for a college tour.
d. Disseminate information through department intranet.
e. Continued to write Fall and Winter TAA’s to UCD- 153 for Fall 04 and 55 for Winter 05
Three-Year Plan
Transfer Center Department
#
Long Range Plan
1.
Establish TAA’s with Private Institutions
Upgrade Computer Lab to Accommodate
Technology Based Information
Continue College Tours for Underrepresented
Students
Sponsor College Rep Visits Based on
Discipline Areas
Establish regular allocated budget for the
Transfer Center
Case management of transfer students
Seamless Collaboration with Instructional
Faculty- RE: Transfer Responsibilities
Upgrade Display Racks
Continue to follow HBCU and Southwest tour
students
Connect academic skill building with the
counseling process
Work with Curriculum and Instruction to
develop 9 week courses that meet transfer
requirements
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
2005-2006
2006-2007
2007-2008
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Transfer Center Department / Action Plan 2004 – 2005
Linkage to
Year-end Status and Accomplishments
Other Plans
Goal 1: Develop Tracking System for Guaranteed Transfer Option (GTO) and Redirected Students From the 4-Year University
System
Enter all names in Counselor Intranet
State Mandate
1a
Mail Information on Time Constraints
1b
List of All GTO Campus Counselors
1c
Goal 2: Contact Northern California Private Institutions to Develop Transfer Agreements
District
Contact Universities and Colleges that participated
Transfer Plan;
2a
in the Transfer Day/Night
Unit Plan
Discuss articulation and admissions policies
2b
Develop MOU’s with identified institutions
2c
Goal 3: Encourage Enrollment in HCD 300 Course
District TC
Advertise heavily for this class outlining many of
Plan; HCD
3a
the changes in admissions policy
Unit Plan
Discuss with sister colleges to convert it to a
3b
districtwide telecourse
Collect student information for follow-up with
3c
transfer goals
Goal 4: Develop a Transfer Club
TC Unit Plan;
Work with ASI to establish a club
District
4a
Transfer Plan
#
Action Item
Transfer Center Department / Action Plan 2004 – 2005
#
4b
4c
5a
5b
5c
6a
6b
7a
Action Item
Linkage to
Other Plans
Year-End Status and Accomplishments
Integrate with other support services such as MESA
and Puente. Include Beacon groups
Coordinate College Visits
Goal 5: Maintain College Visits to California Universities
Unit Plan;
Secure outside funding for college tours
District TC
Plan
Annual Southern California Tour
Work with Universities for Partnerships and
funding of visits.
Goal 6: Maintain and Update Transfer Center Website
Unit Plan;
District TC
Work with current Webmaster and have support
Plan; Min
staff trained to update website
Standards for
TC
Support staff to gain additional website design
training through the Districtwide courses
Goal 7: Mailings (land and electronic) to Students with Transfer News
Unit Plan;
Change sign-in sheet with space for e-mail
Min
addresses
Standards for
TC
Transfer Center Department / Action Plan 2004 – 2005
#
8a
8b
9a
9b
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 8: Monthly or Quarterly Newsletter
Unit Plan;
Min
Publish with Transfer News updates, information.
Standards for
TC; Ed.
Initiative
Post on website, distribute electronically and in
printed form
Goal 9: Address Transfer Rates of Underrepresented Students
Min
Standards for
TC; District
Transfer Advisory Board suggestions and input
TC Plan, Unit
Plan;
Educational
Initiative
Roundtable discussion with faculty
Action Item
Transfer Center Department Budget Request 2005 - 2006
Line
#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Totals
Description
Updating Banners
Publish TC Brochure
Office Supplies-general
Staff Computers
Color Printer
Student Help
Operating
Budget
Increase
Instruction
Supplies
Computers
Equipment
Furniture
New
Program
Start-up
Marketing
Materials
Remodel
Space
Faculty
Hires
Staff
Hires
Student
Hires
1000
3500
500
10000
250
unk
500
10000
250
4500
unk
Temp
Hires
Budget Narrative 2005-2006
Transfer Center Department
Line
#
Description
Total
Amount
Priority
Rank
1
2
Updating Banners
Transfer Brochures
1000
3500
1
2
3
Staff Computers
10000
3
4
Color Printer
250
4
5
Student Help
Unk
5
6
7
8
9
10
11
12
13
14
15
Justification
Changing banners advertising Transfer Day and Night
Used for outreach activities
Upgrade 3 staff computers, including flat screen. Most information is
communicated electronically and updated equipment would ensure utilizing
this information to the maximum capacity.
Clerical staff could use one to print flyers, forms, any commemorative
documents etc.
Student help to fill in the times when the support staff is out or to staff the
operational hours as needed.
Key Performance Indictors for
Transfer Center Department
Sacramento City College continues to contribute a large percentage of ethnic and underrepresented students to the University of California and
California State University systems.
UC and CSU Transfers - % of District
African American
Latino
Native American
All Underrepresented
44.5%
37.4%
33.3%
39.1
Sacramento City College Transfer % of the District by CSU and UC system.
Total % of Transfers in the District
CSU
UC
Total
SCC
Change
33.4
46.2
35.8
1.2
1.6
2.6
Daily Contacts – 5794
UC, Davis Appointments/Workshops – 764
CSU, Sacramento Appointments/Workshops – 726
Other Colleges, UOP, UCSD, San Francisco State, - 130