Department Name: Assessment
Department Spokesperson: Ivor McVarish
Division Dean: Myra Borg
Place an X in the boxes of included elements:
Accomplishments
X
X
Three-Year Plan
X
Action Plan
X Budget Request
X Budget Narrative
X Key Performance Indicators

Assessment Department / Accomplishments 2002 – 2003
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1a
1b
2a
2b
Goal 1: Increase the efficiency of computerized testing in SCC Computerized Testing Lab.
Linkage to
Action Item Year-End Status and Accomplishments other Plans
Increase the number of computer stations by eight for a total of
27 stations to alleviate wait-lists.
PT2, PT3,
M3
There are now 27 student stations in the lab, including 2 ADA stations.
Incorporate all the data bases that hold test results into a universal data base and have it available on Computer #21 in SS
#121. Each student would be checked for prior testing. This would not necessarily facilitate check-in but might eliminate much repeat testing. Universal data base would expedite finding results when students request duplicates in SS#121
PT2, PT3,
M3
All data back to 1994 is now in one database
(ASAP). This database can be accessed from all staff computers through ASAP Look.
Students are being checked for prior tests when they enter the lab.
Goal 2: Increase access to test results for authorized personnel.
SCC Counselors have access to test results on the computers in PT2, PT3, Counselors now have access to all assessment their offices reducing the need for counselors to come to
Assessment for duplicates.
M3 records back to 1994 through ASAP Look.
Streamline the process for retrieval of results at outreach centers by allowing access to results on Outreach Counselors office computer.
PT4, M3 Outreach centers now have access to all assessment results back to 1994 through ASAP
Look.
3a
4a
Goal 3: Design and conduct a study of the effectiveness of the SAC Program.
Work with SCC Research to collect and analyze data prior to Project is on hold pending reevaluation of goal. redesigning the SAC program. PT2, M3
Goal 4: Create a universal data base of test results.
Assessment staff to work with College Board of Tech support,
CAPP Associates, SCC Computer Services to consolidate data bases.
M3
All data back to 1994 is now in one database
(ASAP).
4b
Prepare test data in a single format in preparation for PeopleSoft system. M3
Data can be provided to PeopleSoft in any format they choose through ASAP.
Goal 5: Make Assessment results available to SCC Counselors on the computers in their offices.
Assessment staff will work with ARC Assessment to adapt their Project cancelled as no longer necessary due to
5a software to our system.
5b Investigate PeopleSoft system capabilities. improvements in ASAP/CAPP software.
Project is ongoing.

Assessment Department / Accomplishments 2002 – 2003
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Goal 6: Assessment Counselor to regularly update campus on Assessment matters.
Action Item
6a Use e-mail for monthly updates
6b
6c
Attend Counselor meetings
Conduct faculty/staff survey and continuing student survey in preparation for Assessment Self-Study for the
Matriculation Site Visit.
Linkage to other Plans
M3
M3
M3
Year-End Status and Accomplishments
Keyfile has removed need for email updates
Meeting are attended as necessary to update and educate counselors about Assessment issues.
Project on hold pending more information about scheduling of site visit.
Goal 7: Update office equipment and software.
7a Replace copier with more efficient desktop model PT3, M3 Remains an assessment need.
7b
Prepare computers to be compatible with PeopleSoft. PT3, M3 Complete as far as we know. More information on
PeopleSoft requirements needed.
7c
Replace monitors in lab and Assessment Center with flat screen monitors to reduce flicker and save space.
PT3, M3 Remains an assessment need.
Goal 8: Staff to continue with computer training.
Staff members to improve their knowledge of computer systems and software by continuing to take training offered
PT5, M3 Staff is making good progress with regard to continuing computer training.
8a by the District and classes at SCC when appropriate for their work schedules.
Other Accomplishments:
Keyfile implemented for storage and access of Competency and ATB results. Access provided to Financial Aid and Admissions &
Records.
Lab hours have been extended an additional five hours each week.
Delivery time for assessment results to most students has been cut from up to 24 hours during busy times to a few minutes.
Converted EFL and ESL ATB testing from paper and pencil to computerized version compatible with ASAP database and software.
Online orientation now offered in the lab during all open testing hours.
Upgraded the testing lab to automatically print reports and capture data.
Completed installation and training on new Study Behavior Inventory Assessment.
Online computerized assessment testing made available at outreach centers.
Modified placement system and software to accommodate course renumbering.
Successfully piloted onsite online testing at Delta High School.

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Three-Year Plan
Assessment Department
Long Range Plan
Provide valid, reliable and fair assessment information to student and staff related to competency, course and program eligibility, education goals and performance.
Provide specialized assessments for aptitude, interests, study skills, and referral to additional services when needed.
Provide valid Ability-to-Benefit testing on a walk-in basis.
2004-2005 2005-2006 2006-2007
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6.
Publicize and clarify the process of assessment for students, staff and the general public.
Assist with systematic research planning for assessment viability and impact issues.
Increase ratio of enrolled students tested to non-enrolled students.
7. Decrease ratio of retests to first-time tests.
Increase number and ratio of students
8. participating in online orientation in the
Assessment lab.
9.
10.
Continue to identify and work with SAC schools that can be converted to onsite computerized application, testing and orientation.
Continue to upgrade assessment instruments and systems as improved technology becomes available.
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1a
1b
Assessment Department / Action Plan 2003 – 2004
Action Item
Goal 1: Improve testing conditions in the lab.
Linkage to Other
Plans
Year-end Status and Accomplishments
Replace existing monitors with flat screen monitors to reduce flicker and provide desk space for paper and pencil testing and use of scratch paper for math.
Complete software and hardware installation and training to comply with ADA requirements
DAG1, DOE7, M3,
PT7
DAG1, DOE7, Title
5, M3, PT7
2a
Goal 2: Increase ratio of enrolled students tested to non-enrolled students.
Continue to publicize new “enroll first” policy
M2, M3, PT3, PT7,
PT9
2b
Check all students testing in the lab for student ID numbers to verify enrollment.
M2, M3, PT7, PT9
M2, M3, PT7, PT9 2c Track progress.
Goal 3: Decrease ratio of retests to first-time tests..
3a Confirm retest policy with faculty and counselors
3b Publicize policy
3c Check students for prior test at the door to the lab.
M3, PT3, PT7
M3, PT7
M3, PT7
3d Track progress M3, PT7
Goal 4: Increase number and ratio of students participating in online orientation in the Assessment lab.
DSS2, DAG1,
DAG8, AB3, Title5,
4a Continue to improve and promote online orientation.
M3, PT3, PT4, PT7,
PT9
4b
Automate presentation of orientation after assessment.
DSS2, DAG1,
DAG8, AB3, Title5,
M3, PT4, PT7, PT9
4c Track number of students participating in the lab.
DSS2, DAG1,
DAG8, AB3, Title5,
M3, PT4, PT7, PT9

Assessment Department / Action Plan 2003 – 2004
Goal 5: Continue to identify and work with SAC schools that can be converted to onsite computerized application, testing and orientation.
5a
5b
Identify at least one additional potential school and expand program.
Work with identified high school staff to coordinate program.
DSS8, DAG8,
DAG9, M3, PT4,
PT7, PT9
DSS8, DAG8,
DAG9, M3, PT4,
PT7, PT9
5c
6a
7a
7b
Conduct surveys to track satisfaction and improve program and process.
Locate and organize validation research data
DSS8, DAG8,
DAG9, M3, PT4,
PT7, PT9
Goal 6: Work with faculty and counselors to establish recency recommendations for assessment scores.
Meet with research department and discuss research
M3, PT3, PT7, PT9 feasibility and/or design
Goal 7: Prepare for Matriculation Site Visit
Coordinate with Research Department to conduct disproportion impact studies
AB3, Title5, M3,
PT3
AB3, Title5, M3,
PT3
7c
Monitor publicized prerequisite information for accuracy and compliance with Title 5.
7d Send staff member to CCCAA swat team training
7e Invite CCCAA team to visit the Assessment Center.
AB3, Title5, M3,
PT3
AB3, Title5, M3
AB3, Title5, M3,
PT3
Goal 8: Establish KPIs
1a Evaluate data to determine beneficial KPIs
2a
Work with Capp and Associates to add KPIs to standard reporting menu options.
MA3, PT3
MA3, PT3

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Description
27 flat screen monitors
Classified Temp help
Operating
Budget
Increase
Totals
Assessment Department Budget Request 2004 - 2005
Instruction
Supplies
Computers Equipment Furniture
16,000
16,000
New
Program
Start-up
Marketing
Materials
Remodel
Space
Faculty
Hires
Staff
Hires
Student
Hires
Temp
Hires
10,000
10,000

Line
#
Description
1 27 flat screen monitors
6
7
8
9
2
3
4
5
10
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12
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15
Classified Temp help
Budget Narrative 2004 – 2005
Assessment Department
Total
Amount
Priority
Rank
16,000
10,000
1
1
Justification
Improve resolution, reduce flicker and glare and provide increased desk space in assessment lab.
Replace lost PFE funds needed to maintain sufficient staff.

Key Performance Indictors for Assessment Department
5/1/02 to 5/1/03
Score/Test Description Total Tests Taken Retests
Placement and Graduate Competency
20 ESL Essay
21
22
23
CPT Reading
CPT Sent Skills
CPT Arithmetic
906
8204
7428
6087
86
1001
831
708
24
25
26
28
31
32
33
34
39/40
9/12
CPT Algebra
CPT CLM
LOEP Reading
LOEP Language
Companion Reading
Companion Sent Skills
Companion Arithmetic
Companion Algebra
Celsa
DTMS
Total Tests Given
Total Students Tested
Career Interest Inventories
Myers Briggs
Strong Interest
Study Skills
SBI
Other
ATB
239
1166
30
98
37,135
10,730
5605
2191
1089
1090
1506
1496
644
435
1,079
25
95
0
0
1
1
0
28
3,967
733
332
112
113
11
10
0
Not calculated

HIGH
SCHOOL
American
Legion
Burbank
Capital City
Christian
Brothers
Davis
Davis School for Ind. Stud.
Delta
Discovery
Fremont
Hiram
Johnson -
Main
Hiram
Johnson -
West
Kennedy
Martin Luther
King
McClatchy
Natomas
Charter
River City
Senior Assessment for College Comparison
1997 1998
8 canceled
120
24
20
101
35
31
1999
3
90
31
22
2000
38
40
52
32
-
2001 canceled canceled
41
4
42
62
2002
18
2003
34
94 66 canceled canceled
23
74
5 canceled Canceled canceled canceled canceled
26
15
124
73
174
8 canceled Canceled canceled canceled
127
85
20
8
93
38
173
145
64
31 discont.
95
80
153
154
47
89
71
128
140
12
33
20
29
-
117
49
166
220
47
117
24
29
-
116
71
69
10
190
17
117
36
80
8
23
17
-
140
49
159
5
241
27
116
Sacramento 96
Sarah Jones 5
St. Francis 46
Yolo 10
126
10
34
5
138
6
53
20
110 canceled
34
27
92
14
19 canceled
118 discont.
39
9
147
-
34
5
TOTAL 966 883 923 806 1,039 1,018 1,187

1
2
3
4
Delta High School Onsite Online Matric Survey
Good Average Poor
The online application was clear and easy to complete
The assessment test directions were clear and understandable
I understand the Orientation content and feel ready to meet with a Counselor
I was able to complete the New Student
Orientation Review successfully
15
15
13
12
8
8
8
9
2
2
3 5 The overall process was… 20
SCC Counselor ASAP Look Survey
All counselors were survey – twelve responded
Response Count
Very satisfied
Satisfied
7
3
Not satisfied
Don’t use it
Don’t know how to use it
1
1