Sacramento City College
Unit Plans
Completed Spring 2003
Department Name: Transfer Center
Department Spokesperson: Annette Barfield
Division Dean: Larry Dun
Place an X in the boxes of included elements:
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Accomplishments
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Three-Year Plan
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Action Plan
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Budget Request
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Budget Narrative
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Key Performance Indicators
SCC Transfer Center
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Department / Accomplishments 2002 – 2003
Goal 1: Regular budget allocation for the Transfer Center
Linkage to
Action Plan
Year-End Status and Accomplishments
Other Plans
TCD gave report to Legislators and other officials on
Minimum
Los Rios Day; TCD reported on Transfer at
Clarify Transfer as on of the main Missions of the Standards
convocation; TCD served on Mission Committee for
college
District
WASC; Transfer Center Advocates distribution list
Transfer Plan
grew from 20 to 64.
Budget requests were submitted, however they were
Continue to submit budget proposals
not considered a priority of the Counseling Division.
Show results for money spent
See KPI’s
Goal 2: “Don’t Cancel that Class” presentations instituted
Staffing not obtained, but in fact reduced due to
District
budget cuts: 3 part time SPA’s and 3 student help let
Obtain staffing
Transfer Plan go; reduction of TCD job by 50%; medical leave by
one staff member; eliminated .5 adjunct counselor.
DSS; PT5;
Outline for DCTC (Don’t Cancel that Class) was
Create outline
PT1
created and used. Several counselors participated.
Training was provided to those who needed it by in
Train staff in presentation
vivo demonstration.
A system-wide announcement was made via email
System-wide announcement
and at convocation.
Records of the CDCTC presentations are being kept
Create record keeping
by our Clerk I (See KPI’s)
Goal 3: Student Equity Committee Takes Strong Position on Transfer
Presentation of California Tomorrow Working
Paper and Jerry Hayward’s facts to Student
These goals were waylaid due to an order for a new
Equity Committee
Student Equity Plan to be in place this spring as well
District T.C.
Student Equity Committee writes a position paper
as a primary focus of the SEC is to create new
plan; PT5
on Transfer.
leadership at the VP level. Current research reports
not very useable by this committee.
Propose that S.E. Committee present findings to
the Academic Senate
SCC Transfer Center
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Department / Accomplishments 2002 – 2003
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 4: Add .5 Researcher to Transfer Center Staff
Desiree will complete the research Tracking
District T
Desiree was not able to complete the research
Program
Plan
Tracking system: car accident with injuries that
made computer work not possible; pregnancy with
bed rest; budget cuts required letting her go.
Back-up plan of requesting research office to
The TC has not yet requested this research. This is a
work on programming
goal for 2003-04
Goal 5: Explore Adding a TRIO program at SCC
Do research on TRIO
District T
TCD did research on TRIO and obtained a copy of
Plan
the grant-writing guidelines.
Present research to UNITY group
UNITY Group meetings were not held this year due
to budget difficulties and time constraints; primary
leader of UNITY on leave.
Explore funding/staffing process
The plan at this time is to hire a grant writer who
would write in their fee should the TRIO grant be
selected; plan for a counselor to run the TRIO
program.
Goal 6: Transfer Center Advisory Committee Examines Findings of TC Program
Present findings to TCAC
The TCAC only met twice this year due to staffing
Set priorities/timelines
District T plan cutbacks in the TC. These were mainly
informational and event planning meetings.
Set-up work groups
Goal 7: Continue PFE “First in Family” college tours
SPA’s were let go, so these First in Family students
have not been followed. Rick Reese has done an
Continued SPA follow-up of students who have
District T.
informal study of the HBC students and reports a
participated in prior years
Plan TC
50% + Transfer rate. Rick has agreed to follow this
minimum
study over time.
standards
If transfer rates of these students is 50%+, then cost
Evaluate cost-effectiveness
effectiveness has been proven.
Action Item
SCC Transfer Center
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Action Item
Department / Accomplishments 2002 – 2003
Linkage to
Other Plans
Year-End Status and Accomplishments
The Black Chamber of Commerce and HP were
approached, however California’s economic
environment does not support this project.
Goal 8: Fly out Representatives from HBC’s
Allen Rowe was contacted several times by TCD.
Contact Allen Rowe
Rick Reese and Brenda Thames attended the Fall
8a
HBCU reception.
PT1; PT5:
HBC colleges were not contacted due to lack of
Unit Plan
Contact key HBC colleges for feasibility
8b
staffing.
Make
travel
arrangements
for
the
event
This project was denied by administration.
8c
Other accomplishments:
 20 students took college tour of UCSD via Cal-SOP funding
 14 students visited UCLA
 TAP agreement (priority consideration) with UCLA
 Dr. James Montoya, Vice-President of the Western Region, CEEB, and Stanford University Professor, spoke at our
National Talent Roster Awards Ceremony and Reception
 Transfer Center Director completed Counseling Report for CCCCO Counseling Task Force, and was invited to present this
at the Senate Plenary Session, 2003.
7c
Explore outside funding
Three-Year Plan
SCC Transfer Center Department
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Long Range Plan
Created organized reach back program
(former students mentor current students)
Request transfer database system from
SCC research department.
Student Equity Committee adds VP to
membership.
Reinstate college tours for underrepresented students.
District presentation on Transfer
Case management of transfer students
TAA’s with all UC’s and 5 CSU’s
Transfer Center has permanent FT
staffing
Financial Aid Counselor hired
Regular allocated budget for the Transfer
Center
A current ed plan for 50% of students
who declare transfer as a goal.
All counselors will receive 4 days of
transfer training biannually.
Students who declare transfer as a goal
will be assigned a counselor.
Submit a TRIO application by March
2004.
Larger space for the TC.
TCAC has created groups to study
Program Rev. and makes
recommendations.
Add .5 personnel to keep track of
research data.
Continue to follow HBCU and Southwest
tour students.
Connect academic skill building with the
counseling process.
2004-2005
2005-2006
2006-2007
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SCC Transfer Center Department / Action Plan 2003 – 2004
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Goal 1: Effect research plan for tracking transfer students.
Action Item
Linkage to
Year-end Status and Accomplishments
Other Plans
Min. Standards
Request transfer database system from SCC
for TC; DSS;
research office
District T. Plan
Min. Standards
Hire .5 data entry employee
for TC; District T.
Plan
Collaborate closely with SCC Research Office
PT3
Goal 2: Increase the number of under-represented students who transfer.
Plan college tours for under-represented students to
Unit Plan; PT1;
continue to test the hypothesis that this is a costDistrict Transfer
effective method of increasing transfer rates of
Plan
these students.
PT1: PT2;
Develop ways to connect the counseling function to
District TC Plan;
skill building of under-represented students
DSS
Goal 3: A permanent staffing of the Transfer Center.
PT4; Unit Plan;
Hire full-time counselor for the Transfer Center
District Transfer
(replaces .5 adjunct counselor)
Plan; DSS
Hire full-time SPA for Outreach (replaces four PTT
PT1
SPAs.
Upgrade Clerk I position to Clerk III
Unit Plan; PT1
Goal 4: “Don’t Cancel that Class” program is sustained
District Transfer
Obtain staffing
Plan
Systemwide announcement
DSS; PT5; PT1
SCC Transfer Center Department / Action Plan 2003 – 2004
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Action Item
Linkage to
Year-end Status and Accomplishments
Other Plans
Goal 5: Study Equity Committee takes stronger position on transfer.
Obtain VP attendance at meetings
TCD or SPA attend every meeting
District TC Plan;
PT5
Examine the transfer strand of Student Equity
Request transfer stats thru S.E.
Goal 6: Regular allocated budget for TC
Continue to submit request for funding
District Transfer
Plan
Show results from money spent
Goal 7: All Counselors will have a least 4 days of transfer training biannually
TC collect this data from Rhonda McManus for
annual report
TCD gives visibility to training
Goal 8: A TRIO Grant will be written for SCC.
Contract with grant writer
Locate counselor or grad student who wants to
manage it.
Submit contract in timely manner (start in Fall,
2003)
Goal 9: TCAC studies Program Review and makes recommendations regarding priorities.
At first TCAC committee meeting, divide
committee up and schedule reports on the various
sections for the next 3 meetings.
Compile recommendations and share with campus
community
Goal 10: Regular Maintenance of Web Page
Adjunct Counselor – 40 hours per semester $1,120 – to update webpages
Unit Plan;
District T. Plan;
Strategic Plan
SCC Transfer Center Department / Action Plan 2003 – 2004
Calendar/information updated on web weekly
Unit Plan
during fall and spring semesters.
Goal 11: Marketing Plan and Tracking System are merged and responsive.
PT5; PT1;
Letters are generated automatically
District Transfer
11a
Plan
District Transfer
Individual student progress is tracked
Plan; Unit Plan;
11b
PT5
Goal 12: To have a comprehensive Student Services tracking system in which each office would enter data that could be
accessible to other offices (i.e. ed plans, counselor contacts, attendance at key events, Career Center contacts, etc.).
PT1; PT5; Unit
Bring this issue to the Student Services Rep
Plan; District T.
12a
meetings and to Research Office
Plan
Unit Plan; District
Operationalize our current research plan.
12b
T. Plan
10b
Transfer Center Department Budget Request 2004 - 2005
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Totals
Description
Permanent Transfer
Center Budget
EEP Funding
(events)
1.0 Counselor
Marketing
items/materials
Student Help/student
hires
Permanent SPA for
Outreach
Clerk I upgraded to
Clerk III
.5 data entry person
Adjunct counselor
for web update
Computer
update/repair/replace
Supplies
Student travel
Rents/Leases
Institutional
Membership
TCD travel
Operating
Budget
Increase
$120,000
Instruction
Supplies
Computers
Equipment
Furniture
New
Program
Start-up
Marketing
Materials
Remodel
Space
Faculty
Hires
Staff
Hires
Student
Hires
Temp
Hires
2,500
30,000
1,000
1
$1,000
10,000
4 PT
30,000
1
20,000
15,000
2,500
2,989
.5
.1
2,989
7,000
10,000
6,000
50
5,000
$262,039
2,989
$1,000
Budget Narrative 2004 – 2005
Transfer Center Department
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Description
Total
Amount
Priority
Rank
1
Permanent Operating Budget
1
2
EEP
$2,500
3
Computer
$2,989
4
Counselor
$30,000
5
Marketing Items
$1,000
6
Student Help
$10,000
4
7
Perm. SPA (Outreach)
$30,000
5
8
Upgrade Clerk I to III
$20,000
3
9
Adjunct counselor for web page
$2,500
10
.5 data entry personnel
$15,000
11
Supplies
$7,000
12
Student Travel
$10,000
13
14
Institutional membership
Rents/Leases
$50
$6,000
15
TCD Travel
$5,000
2
Justification
The Transfer Center has never had a permanent allocation since 1984 when
$61,000 was dedicated from the CCCCO. Institutional commitment to transfer
requires a stable budget. The administration has been very supportive of transfer
efforts through PIF, PDF and other sources over the years, but none of these
sources are permanent. Currently, PFE generously replaces our former base.
Events which require EEP funding are part of an effective transfer program. We
have made budget requests every year. We received an increase to $1,500.00 in
2001-2 which will help pay for these events.
In 2002, 2 obsolete computers were removed from the Transfer Center; need
replacements. Need updates, repair, replacement.
In original PFE requests, a “new majority counselor” was proposed and approved
at SCC, but rejected at the D.O. Our students are still in grave need of
educational plans. Caseloads are close to 1400 to 1.
As we do more and more outreach, it is clear that the “blue-chip students”
respond to marketing items such as pencils, key fobs, etc. We need to be
competitive with other colleges.
Student help is critical in keeping the TC servicing students.
Hiring 4 PTT SPA’s is not efficient. We need a permanent position to be most
effective in outreach.
For some time now, we have tasks that are Clerk III level that need to be done in
the Transfer Center. Programs with much lesser volume of student traffic have
Clerk III’s.
A counselor is the only staff who can accurately update the web page which will
increasingly utilized.
EOPS has found that in order to track their 1500 EOPS students, a full time
dedicated data entry person is necessary; there are about 11,000 transfer
students; we would like to begin this process with a .5 dedicated staff person.
Catalogs, videos, publications, office supplies support the viability of the TC.
Student travel is part of all TC plans; extremely important to under-represented
students.
SCC needs to purchase an institutional membership to the TCDA.
Tables for TD; mailings to Transfer students; district marketing.
TCD is required to attend statewide meetings; meetings with S. CA colleges
with whom we have TAAs; MEGA; WACAC
Key Performance Indictors for Transfer Center Department 2001-2002
Transfer Capacity and Readiness Study by the CCCCO:
 Sacramento City College was #1 in the state in the difference between Expected Transfer Rate
(37.5%) and Actual Transfer Rate (48.97%).
 New data will be out in 6/03
Los Rios is again #2 in the state in producing student transfers (2nd only to LA) 2001-2002
SCC continues to produce a large % of the under-represented transfers in the district:
UC & CSU Transfers from SCC
 African American
51.7% (10.7% increase)
 Latino
40% (2.1% decrease)
 Native American
23.3% (7.3% decrease)
 All under-rep.
42% (3% increase)
SCC produced 35.4% of all transfers in the district during 2001-2002. (2.2% increase)
Daily student visits to the Transfer Center:
 8,599 students signed in.
Outreach/Classroom Presentations:
 1551 students attended 36 Classroom Presentations and 40 Outreach activities.
CSUS Counseling:
 342 students by appointment
 214 students in transfer workshops
 61 student walk-ins
 92 On-the-Spot registrations
UCD Counseling:
 646 students by appointment
 143 students in transfer workshops
 87 student walk-ins
TCD Counseling:
 218 appointments
 253 walk-ins
UCB, UCD Law, UCSD:
 41 students seen