Sacramento City College
Unit Plan
Completed Spring 2002
Department Name: Library/Instructional Media
Department Spokesperson: Unknown??
Division Dean: Greg Atkins
Elements of the Unit Plan:
Place an X in the boxes of included elements
X
Accomplishments
X
Three Year Plan
X
Action Plan
X
Budget Request
X
Budget Narrative
X
Key Performance Indicators
Library/Instructional Media Department / Accomplishments 2001 - 2002
#
1a
1b
1c
1d
Goal 1:Build Library and Instructional Media collections to support the educational, cultural, and
developmental programs of the college.
Linkage to
Action Item
Year-end status and accomplishments
other Plans
Collaborate on development of collection policies within Accreditation
District. Update collection development procedures.
Report
Select and purchase appropriate materials for reference, District
reserve, circulating, and media collections to limits of Collection
available funding.
Development
Plan
Accept gift materials that meet selection criteria.
Target three subject areas of the general collection for PFE goals
update through data collection and analysis.
Develop weeding schedule and weed selected areas of the
collection. Maintain book sale for weeded and surplus gift
books.
1e
1f
Continue to compare fee and free online selection tools.
Collection policy completed and approved by
librarians, Dean, and LR committee. Updated
collection development procedures.
Selected and purchased 3787 books, media
items, and software programs (FY 2000-2001
Annual Data Survey) for reference, reserve,
circulating, and media collections.
Accepted, screened, and processed 821 gift
books and periodicals (FY 2001-02).
Analyzed publication date and circulation data
for general science, math, ESL, journalism, and
speech (5 areas).
Developed weeding schedule. Directed faculty
weeding in several areas of the general
collection during two Flex Day activities.
Librarians weeded in computer science, general
science, education, early childhood education,
P.E., library science, cosmetology, engineering,
railroad operations, and media. Maintained
book sale for weeded and surplus gift books.
Compared BIP and Title Source II to Amazon
and other web bookstores.
Library/Instructional Media Department / Accomplishments 2001 - 2002
#
1g
Action Item
Linkage to
other Plans
Continue to work toward stable funding for materials, to District
raise spending to state benchmarks and maintain those Collection
levels.
Development
Plan
Promote library and instructional media collections to SCC PFE goals
community in a variety of ways.
1h
1i
Improve faculty involvement in collection development
through Flex activities, department visits, increased
communication.
1j
Investigate the possibility of creating popular browsing
collections for books and media.
1k
Analyze and streamline the processes of acquiring, District
receiving, and invoicing for materials in collaboration with Strategic
District Purchasing and Accounting departments.
Plan, Goal V
1l
Analyze and refine cataloging and processing workflow to
ensure that materials are available in a timely manner.
Year-end status and accomplishments
Received $100,000 in PFE funding for
materials as a result of successful grant
applications, and $50,000 in campus SIEF as a
result of agreement with SCC administration.
Conducted and analyzed student survey re: use
of Library books, presented results to PFE
subcommittee.
Promoted LRC collections, databases, services,
and library system through email, campus
publications (Reader, enews, electriCity,
Express, Staff News, campus and library
websites), New Book and Media lists, topical
booklists, displays, Open House, People’s Day,
orientations and classes, handouts, and
promotional gifts. Created suggestion boxes
for books and media. Published web site of free
ebooks to build campus interest.
Involved faculty in collection development
through 2 Flex activities, 9 department visits,
increased phone, email, and in-person
communication.
Evaluated book and media display racks,
collected approximately 50 books and 6 books
on tape (gifts).
Worked with District toward analyzing and
streamlining processes of acquiring, receiving,
and invoicing for materials. Completed
systemization at SCC.
Analyzed and refined cataloging and
processing workflow to make materials
available in a timely manner.
Library/Instructional Media Department / Accomplishments 2001 – 2002
Goal 2: Develop, implement and maintain the new Library Information System (LIS) to provide effective
access to library and information resources.
Linkage to
#
Action Item
Year-end status and accomplishments
other Plans
2c
Review the use of the existing LIS and the associated
workflows in all areas of the library and in instructional
media area
Ensure clear communication among LRC staff regarding
expected changes and needed input during development of
the new LIS
Complete the LIS vendor=s process for customizing the
new system software
2d
Provide information for migration of data from the existing
LIS, review test data and final data loads to the new LIS
2e
Attend vendor training for the new system (selected staff);
provide in-house training for all other LIS staff
2a
2b
2f
2g
Coordinate changes needed for the new LIS to properly
interface with other District IT systems (e.g., Sequent,
PeopleSoft, etc.)
Create and provide appropriate documentation and training
to promote the use of the new LIS by outside users
(students, classroom faculty, administrators, etc.)
District
Strategic
Plan, Goal V
District
Strategic
Plan, Goal V
District
Strategic
Plan, Goal V
District
Strategic
Plan, Goal V
Reviewed the use of the existing LIS and the
associated workflows in all areas of the library
and in instructional media area
Ensured clear communication among LRC staff
regarding expected changes and needed input
during development of the new LIS
Completed approximately 80% of the LIS
vendor=s process for customizing the new
system software
Provided information for migration of data
from the existing LIS, review test data and final
data loads to the new LIS
Attended vendor training for the new system
(selected staff); provided in-house training for
all other LIS staff
Coordinated changes needed for the new LIS to
properly interface with certain other District IT
systems (e.g., Sequent,)
Created
and
provided
appropriate
documentation and training to promote the use
of the new LIS by outside users (students,
classroom faculty, administrators, etc.) Also
provided a variety of promotional materials and
activities to publicize the new LIS, including
newspaper articles, Flex Day activities and a
special open house celebration
Library/Instructional Media Department / Accomplishments 2001 – 2002
#
2h
Action Item
Linkage to
other Plans
Implement new workflows required by the new LIS in all
areas
Review hardware needs for both student workstations and
for staff workstations after the LIS is operational to
determine upgrades needed
2i
Year-end status and accomplishments
Implemented new workflows required by the
new LIS in all areas
Reviewed hardware needs for both student
workstations and for staff workstations after
the LIS is operational to determine upgrades
needed. Purchased and installed new PCs for
many staff. Migrated student workstations to
new OS, reimaged PCs, and installed new
security software
Goal 3: Develop and provide means of access to and delivery of the various library resources and services to
students, faculty and staff.
3a
3b
3c
3d
3e
Investigate modes of improving and increasing reference District
services through librarians= roving, office hours and Strategic
Plan, Goal III
additional methods
Consider the role of all public services staff in responding District
Strategic
to students= questions or needs.
Plan, Goal III
Provide reference service on week-ends and over Spring District
Break.
Strategic
Plan, Goal III
Adopt over-all plan for Reference Web Pages for staff and District
public use.
Strategic
Plan, Goal III
Encourage reference librarians to learn and teach up to 10 District
new print resources to colleagues.
Strategic
Plan, Goal III
Provided additional reference services as a
result of increased awareness from library
instruction.
Attended workshops on
ereference and planned for implementation.
Continuing to discuss service issues with
support staff in relation to students= questions
or needs.
Provided reference service on week-ends and
working to secure funding and staff for Spring
Break.
Redesigned library web-page and continuing to
formulate updated version.
Presented new print resources to colleagues
during department meetings.
Library/Instructional Media Department / Accomplishments 2001 – 2002
#
Action Item
Linkage to
other Plans
Examine indexing coverage for SCC periodicals and
analyze existing and potential databases.
Analysis of print indexes complete.
The following electronic databases were
selected for 2002-03 Academic Year –
InfoTrac; Proquest Newspapers and Research
Library; Gale Literature Databases; Britannica
Online;
Ethnic
NewsWatch;
Proquest
Psychology Journals; Oxford Reference
Online; CQ Researcher; and CountryWatch.
Transferred format of backfile of several titles
to microfilm to conserve storage space
Examined SCC practice of placing items on
reserve in light of current copyright laws.
3f
3g
3h
3i
Facilitate access to microform periodicals by reviewing
retention and format decisions.
Explore copyright issues involved with the Reserve
collection of instructor-supplied copies of articles.
Continue providing access to services and resources for
users with disabilities and to ensure that new services and
resources are accessible.
Develop library handbooks for faculty and for students to
acquaint them with library services and provide them with
contact information.
3j
3k
3l
Acquire access to full student records to facilitate efficient
circulation department functions and to be able to provide
timely service to students.
Secure resources for adequate and extra weekend operating
hours
Year-end status and accomplishments
District
Strategic
Plan, Goal III
District
Strategic
Plan, Goal III
Ongoing
Several materials were created to accomplish
this goal: the library’s pages in the SCC catalog
and Student and Faculty Handbooks were
updated to reflect current services; a trifold
introducing the LRC and its services was
created to be included with packets distributed
to new students through Matriculation;
handouts were developed to highlight services
in the LRC (i.e. “Special Collections” and
“Welcome to the 2nd Floor”.
Continuing
Presented request to budget committees.
Library/Instructional Media Department / Accomplishments 2001 – 2002
Goal 4: Develop and promote library instruction and information competency programs which meet the diverse needs of our
learning community.
#
4a
Action Item
Linkage to
other Plans
Design new pre/post tests for library orientations to District
correlate with installation of new LIS.
Strategic
Plan, Goal III
Create Mission Statement for library instruction program.
4b
4c
Design student feedback form.
Promote library orientations (campus outreach)
4d
4e
District
Strategic
Plan, Goal III
Explore possibility of obtaining WCSH for orientations
which are currently non-credit.
Incorporate group activity learning into tour portion of
orientations
District Strategic
Plan, Goal III
4f
Standardize, revise and manage library handouts (logo,
format, content)
4g
4h
Explore possibility of tiered orientations (discipline District
specific, subject-oriented, ESL, basic, advanced)
Strategic
Plan, Goal III
Year-end status and accomplishments
Post tests are in use. Review of the need for
and successful implementation of a pre-test is
under consideration.
It was determined that the library instruction
program does not stand alone and is best
described by the broader mission statement of
the college.
Accomplished. Student feedback form has
been created.
Accomplished. Ongoing. Email to all faculty,
flyers, news items, and student targeted flyers
have been distributed.
Accomplished. Further exploration into the
possibility of creating or modifying a course in
which to include orientations and Bibliographic
Instruction is needed.
Time constraints and impact on service points
limited the effectiveness of this activity.
Instead, it was determined that active learning
would be incorporated into the instruction
session as practicable.
A new logo was created for the Learning
Resource Center and it was individualized for
the different departments within the LRC. It
has been integrated into all of the library
handouts. In general the handouts have either
been revised or eliminated.
Accomplished. Three segments of orientations
are currently in use: basic, novice-level and
advanced. Discipline-specific library skills
instruction is ongoing.
Library/Instructional Media Department / Accomplishments 2001 – 2002
#
Action Item
Linkage to
other Plans
Investigate classroom control software options.
4i
4j
4k
4l
4m
4n
4o
4p
Develop multi-faceted approach to newly mandated District
Information Competency graduation requirement including Strategic
stand-alone courses (traditional and web-based) and Plan, Goal III
courses paired with other subject courses, incorporating
ACRL best practices.
Develop informational materials and activities about
Information Competency for faculty and staff.
Begin development of examination for the Information District
Competency challenge.
Strategic
Plan, Goal III
Improve communication with the community about the District
Library & Information Technology program. Reactivate Strategic
the program Advisory Committee and begin development Plan, Goal V
of a professional program brochure.
Continue to revise existing courses and to develop new
courses for the LIT program.
Explore ways in which we may improve processes for District
collecting feedback about the LIT program, such as Strategic
surveys of existing and former students, a program web site Plan, Goal III
with feedback area, etc.
Offer information and training about library resources to District
the students, faculty, and staff of the Outreach Centers.
Strategic
Plan, Goal III
Year-end status and accomplishments
Accomplished. Hardware classroom control
system is once again operational, negating the
need for a software solution.
Partially completed. Taught multiple sessions
of Library 15, which teaches Information
Competency skills, both in person and in an
online format. One section of Library 15 was
taught in conjunction with an English 1A class
as a learning community.
Ongoing. Campus-wide taskforce is being
formed under auspices of Academic
Senate/Curriculum Committee.
Ongoing. Examined statewide efforts that are
mapped to ACRL standards for Information
Competency.
Ongoing. Sent out information about LIT
classes to local libraries. Have reactivated the
Advisory Committee. Have completed a new
professional program brochure.
Multiple courses have been revised and
developed in the LIT program.
Created an online version of the student
evaluation form for LIT classes.
Have contacted the Directors of the Outreach
Centers and offered materials for their students.
Have discussed ways to provide instruction to
the students that will be implemented starting
in Fall 2002.
3 – Year Plan
Library/Instructional Medial
Long Range Plan
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
Build Library and Instructional Media
collections to support the educational,
cultural, and developmental programs of
the college.
Develop, implement and maintain the new
Library Information System (LIS) to
provide effective access to library and
information resources.
Develop and provide means of access to
and delivery of the various library
resources and services to students, faculty
and staff.
Develop and promote library instruction
and information competency programs
which meet the diverse needs of our
learning community
Secure resources for adequate and extra
weekend operating hours
Department
2003 –
2004
2004 –
2005
X
X
X
X
X
X
X
X
X
X
X
2005 2006
Library/Instructional Media Department / Action Plan 2002 – 2003
#
Action Item
Goal 1:
Linkage to
other Plans
1a
1b
1c
1d
1e
1f
Goal 2:
2a
2b
2c
2d
2e
2f
Year-end status and accomplishments
Library/Instructional Media Department / Action Plan 2002 – 2003
#
Action Item
Goal 3:
Linkage to
other Plans
3a
3b
3c
3d
3e
3f
Goal 4:
4a
4b
4c
4d
4e
4f
Year-end status and accomplishments
Library/Instructional Media Department Budget Request - 2003 - 2004
Line #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Totals:
Description
Operating
New
Instruction
Marketing
Budget
Computers Equipment Furniture Program
Supplies
Materials
Increase
Start-up
Library materials
100,000.
Library materials
50,000.
Library materials
1,200.
Promotional supplies
Remodel
Space
Faculty
Hires
Staff
Hires
Student
Hires
500.
Acquisitions stud help
1,125.
Processing stud help
2,250.
Processing supplies
4,700.
Staff Computers
12,800.
Peripheral comp equip
4,000.
LIS computer
LIS handouts
Temp
Hires
2,800.
500.
Adjunct librarian
.5
Adjunct librarian
.5
Public serv stud help
2,250.
Storage cabinet
900.
Adjustable tables
3,960
Display units
700.
Handbook printing
Informational handouts
1,000.
300.
Program brochure
800.
Weekend Staffing
15,800.
$151,200. $151,200.
$15,600
$4,900.
$4,660.
$0
$2,300.
22,421
Budget Narrative 2003 - 2004
Library/Instructional Media
Line #
Description
Total
Amount
1
Library materials
100,000.
2
Library materials
50,000.
3
Library materials
1,200.
4
Promotional supplies
500.
5
Student help
1,125.
6
Student help
2,250
7
Processing supplies
4,700.
Priority
Rank
Department
Justification
The Library/Instructional Media collections require ongoing updating and
improvement to provide relevant and in-date materials to support college
programs. The "LRCCD Collection Development Plan 1998/99-2004/05"
documents the status of the Library's collections in relation to state standards and
benchmarks. The Library's PFE proposals further detail funding requirements. In
FY1998-99 the Library won a continuing PFE grant of $30,000 for materials. In
FY2000-2001 the Library won an additional continuing PFE grant of $70,000 for a
total of $100,000. (Note: this funding has been ongoing; we are making this
request to ensure continued funds)
Until FY 1999-2000 the Los Rios District allocated PDF monies to each campus
for purchase of library materials. In 1999-2000 the District discontinued the
allocation, and SCC management committed to providing $50,000 annually for
materials at the campus level. (Note: this funding has been ongoing; we are
making this request to ensure continued funds)
In order to improve the process of selecting materials, the Library requires access
to an online bibliographic and reviewing tool, such as Books in Print.
The LRC promotes its collections through book lists, e-mail, web pages,
publications, book displays, orientations, and other media. These are costs for
posters, display supplies, and printing.
Materials acquisition includes routine clerical procedures, such as verifying
information, checking holdings, and finding reviews. Increased materials funding
has caused a sharp increase in the frequency of some of these tasks. Student
help is needed to keep the selection process moving.
Materials processing requires a great deal of routine work such as printing spine
labels and attaching book jackets. Increased materials funding has caused a
sharp increase in the frequency of these tasks. Additional student help is needed
to keep the processing moving.
Increased materials funding has required a sharp increase in the amount of book
processing supplies and in the fees required to catalog the materials.
Budget Narrative 2003 - 2004
Library/Instructional Media
Line #
Description
Total
Amount
8
Staff computers
12,800.
9
Peripheral comp equip
4,000.
10
LIS computers
2,800.
11
LIS handouts
500.
12
Adjunct librarian
13
Adjunct librarian
14
Student help
2,250
15
Storage cabinet
900.
16
Adjustable tables
3,960.
17
Display units
700.
Priority
Rank
Department
Justification
It is likely that existing staff computers will not be powerful enough to run all of the
new LIS software. Some computers will be replaced during the initial LIS
installation - there are 7 more staff computers which might need replacement.
It is likely that some of the existing peripheral equipment (barcode scanners,
printers, zip drives, etc. now in use with the LIS will not be compatible with the
new LIS and will need replacement.
A server on which to store software to push to desktops will be needed in order to
effectively update the portions of the LIS software which are resident on staff
PCs.
Production of materials to inform the campus community about the new LIS and
documentation/user guides for students and faculty.
Adjunct librarian (.5FTE) to increase reference services to students and to provide
additional reference desk coverage while full-time staff pursues new programs
and services.
Adjunct librarian to supply reference services to students on weekends and over
spring break. (Note: the library currently provides this service but there is no
ongoing funding source identified for this position)
Student help to provide practical assistance/troubleshooting to patrons as they
make use of computers, printers and photocopiers, leaving the reference staff
more time for instructional interaction with students. Student help will also be
used to maintain shelves so that books are available quickly and in the correct
locations on the shelves.
Additional storage cabinet for growing collection of periodical backfiles on
microfiche.
Tables that are adjustable to various wheelchair heights to facilitate access to
services and resources for users with disabilities.
Separate display unit for materials in a popular browsing collection of books and
media in order to highlight these materials.
Budget Narrative 2003 - 2004
Library/Instructional Media
Line #
Description
Total
Amount
18
Handbook printing
1,000.
19
Informational handouts
300.
20
Program brochure
800.
21
Weekend staffing
22,421.
22
Weekend staffing
15,800.
Priority
Rank
Department
Justification
Consolidated handbook (one for faculty and one for students) to describe
services, highlight materials and provide contact information.
Production of materials to inform the campus community about information
competency
Production of a high quality brochure for the Library & Information Technology
program
Unfunded expense for 1998 B 2002 requires funds to keep facility open on
weekends.
Unfunded expense for 1998 B 2002 requires funds to support information
services.
Key Performance Indictors for Library/Instructional Media Department
(all data from fiscal year 2000-2001 unless indicated)
A. Circulation
1. Library
Items checked out
a. Books
b. Reserves
c. Other
d. In-house use
Total
39,967
25,111
33,977
13,687
112,742
B. Reference Assistance
1. Reference questions
24,626
2. Directional questions
10,471
3. Total
35,097
C. Lectures/Orientations
1. Number of orientation tours or lectures
a. Library
b. Media Services
2. Number of Persons participating in lectures/orientations
a. Library
b. Media Services
156
25
2919
500
D. Growth and Holdings of Collection
1. Books added (catalogued) by purchase (number of titles)
2480
2. Film and video added (number of titles)
111
3. Books and Serials (number of catalogued volumes)
72000
4. Film and video ( number of items)
4000
E. Library Technology Program
1. Number of students enrolled
(end of semesters spr 01 and fall 01)
F. Age of Collection
(See attached)
G. PFE Survey on Library Books, May 2002
(See attached)
364