Sacramento City College
Unit Plan
Completed Spring 2002
Department Name:
Transfer Center
Department Spokesperson:Annette Barfield/Marian Sheppard
Division Dean: Larry Dunn
Elements of the Unit Plan:
Place an X in the boxes of included elements
X
Accomplishments
X
C
Three Year Plan
X
Action Plan
X
Budget Request
X
Budget Narrative
X
Key Performance Indicators
SCC Transfer Center Department/Action Plan 2001-2002 (Accomplishments)
Goal 1: Student Mentor Program up and running (PFE)
Linkage to
Action Item
Year-end status and accomplishments
other Plans
#
1a
Hire 1.0 SPA.
PFE Plan
1b
Hold regular meetings.
PFE Plan
1c
Plan structure and maintenance of student mentors.
PFE Plan
4 part-time temp SPA’s hired; 1,692 direct
student contacts
meetings were sporadic; scheduling problems
w/pt workers.
This mentor program proved unworkable due
to temp staffing.
1d
1e
1f
Goal 2: Student Equity Committee Participation
2a
TCD or TC SPA attend every meeting.
St. Eq. Plan
2b
Examine the transfer strand of Student Equity thoroughly.
St. Eq. Plan
2c
Gain clarity on transfer issue as they relate to Student
Equity.
St. Eq. Plan
2d
2e
2f
Transfer Center Director attended all but one
meeting.
While the overall transfer rate at SCC is
excellent, the number of under-represented
transfers is very low.
Obtained new documents from California
Tomorrow and Jerry Hayward that shed light
on these issues.
SCC Transfer Center Department/Action Plan 2001-2002 (Accomplishments)
Goal 3: Bring the TCAC into compliance with guidelines of district Transfer Plan
Linkage to
Action Item
Year-end status and accomplishments
other Plans
#
3a
3b
3c
3d
3e
3f
Move beyond honorary status.
Vote on new structure
Change time and number of meetings.
Creates subcommittees
Put TCAC Certificate program in place.
LR. T. Plan
LR. T. Plan
LR. T. Plan
LR. T. Plan
LR. T. Plan
4a
District-wide Transfer Brochure dissemination.
PFE
4b
Mass mailings to cohorts
LR. St. Pl.
4c
SPA Outreach
PFE
4d
4e
TCD classroom outreach
First in Family College Tours
LR. T. Plan
PFE
4f
Adjunct evening counseling
PFE
TCAC is now a working committee.
New structure was voted in.
Now meeting for 2 hours, twice a semester.
Marketing; Outreach; Events subcommittees
Loss of personnel halted this program this year.
Goal 4: More students are aware of transfer opportunities
248 responses were received by the T.C. and letters
were generated to those potential students.
Mass mailings once each semester to all students
who have declared transfer as a goal; NTR mailing
2 x’s/year.
1132 students contacted at tables in the quad and
LRC
560 students contacted
199 students participated in college tours this year;
50% transfer rate for students attending the 2000
HBC tour
288 student appointments
SCC Transfer Center Department/Action Plan 2001-2002 (Accomplishments)
Goal 5: More staff aware of transfer opportunities
#
Linkage to
other Plans
Action Item
5a
Flex day presentation on Transfer
LR. T. Plan
5b
Division presentations by TCD and Arctic Officer
5c
Regular e-mails regarding transfer opportunities.
SCC T. Marketing
Pl.
LR. T. Plan
Year-end status and accomplishments
Karen DeLira and Linda Case presented a
successful Flex day presentation to 20 interested
faculty/staff
TCD presented to 2 divisions, and the Articulation
Officer addressed the Dean’s Council
Over 100 announcements regarding transfer
were sent out via Gomail; new listserve called
“transfer advocates” established as faculty and
staff responded to
systemwide query regarding who wanted info
on transfer; Unity Group (Honors, MESA,
PUENTE, ASA,
EOPS,RISE,PTK;CalWorks) all in e-mail loop
and in turn notify students.
Goal 6: Transfer Club Instituted
6a
Create application form insert
SCC Research Plan
6b
6c
Collect data
SCC Research Plan
This project was tabled until we have permanent
staff.
“
Do mass mailings
SCC Research Plan
“
SCC Transfer Center Department/Action Plan 2001-2002 (Accomplishments)
Goal 7: Merge the Transfer Center marketing plan with the research plan
#
Action Item
Linkage to Other
Plans
SCC
Research Pl.
7a
Coordinate benchmarks and mailings on a single
plan.
7b
Meet with Nelle Moore regularly
7c
Cross check plan with Brenda Thames
8a
Collaborate with Jane Woo/Brenda Thames in this Dual Admission
effort.
Plan
Monitor Pilot
8b
8c
SCC
Research Pl.
SCC
Research Pl.
Year-end status and accomplishments
A research plan was completed by Desiree and presented to
Nelle Moore, Brenda Thames, and the TCAC. Refinement
needed.
Didn’t seem to be needed at this point.
Completed; Brenda likes the research plan and plans to
effect it district-wide.
Goal 8: Pilot the Dual Admission Program
Jane Woo and Richard Erlich successfully piloted this
program; N was very small.
Prepare for first official of DAP
Goal 9: Explore the possibility of funding of student trips in other ways
9a
9b
9c
Contact local businesses: Hewlett Packard;
Nehemiah
Contact ASG
Companies were contacted; economy dictates no spending this
year.
ASG contacted: no funding available.
Apply for FSS Grant
FSS were cut back.
Goal 10: Continue research project on “First in Family” students
10a Develop log for data elements
10b Create spreadsheet of information.
10c Publish research results.
SCC TC,
Research Pl.
SCC TC,
Research Pl.
SCC TC,
Research Pl.
Completed.
Completed but needs refinement; Desiree on medical
leave.
50% of first HBC tour participants have transferred; not
all students could be tracked.
SCC Transfer Center Department/Action Plan 2001-2002 (Accomplishments)
Other Accomplishments:
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#1 in Transfer Readiness and Capacity in the State (CCCCO Report) (see KPI section)
#1 in National Talent Roster for a college our size.
TAA with UC San Diego
MOU with Jackson State University w/advantage of in-state tuition rate
MOU with Alabama State University w/advantage of in-state tuition rate
UCLA TAP Conference invitation-first time
Invited again to send SCC students to UCLA SITE program
CSUS giving 2 transfer workshops per month at SCC.
CSUS On-The-Spot Admissions sessions: 160 students admitted.
CSUS’ Spring Sting held at SCC- first time
Hewlett Foundation interview with Jerry Hayward regarding how to efficiently increase the transfer rate of California’s new
majority.
Still successful programs: CSUS Crossover; UC Spring in Davis; CAP; GATE; Transfer Day/Night
7,701 students visited the Transfer Center during 2001-2002.
3 – Year Plan
SCC Transfer Center Department
Long Range Plan
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4.
5.
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Created organized reach back program
(former students mentor current students)
“Don’t Cancel That Class” presentations
instituted
Student Equity Committee takes strong
position on transfer.
Add .5 researcher to Transfer Center
Staff.
District presentation on Transfer.
Case management of transfer students
TAA’s with all UC’s and 5 CSU’s
Stabilize staffing and activities of Transfer
Center.
Financial Aid Counselor hired.
Regular allocated budget for the Transfer
Center.
A current ed plan for 50% of students who
declare transfer as a goal
All counselors will attend 4 days of
transfer training (ETS/CSU/UC)
Students who declare transfer as a goal
will be assigned a counselor
Explore adding a TRIO program at SCC
Larger space for the Transfer Center
Transfer Center Advisory Committee
examines the findings of the TC Program
Review and creates priority list and work
groups.
2003 –
2004
2004 –
2005
2005 2006
X
X
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X
X
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X
SCC Transfer Center Department / Action Plan 2002 – 2003
Goal 1: Regular budget allocation for the Transfer Center
#
Action Item
Linkage to Other
Plans
1a
Clarify Transfer as one of the main Missions
of the college
Minimum
Standards
District Transfer
Plan
1b
1c
.Continue to submit budget proposals
Year-end status and accomplishments
Show results for money spent
Goal 2: “Don’t Cancel That Class” presentations instituted
2a
Obtain staffing
District Transfer
Plan
2b
Create outline
DSS; PT5;PT1
2c
2d
2e
Train staff in presentation
Systemwide announcement
Create recordkeeping
Goal 3: Student Equity Committee Takes Strong Position on Transfer
3a
3b
3c
Presentation of California Tomorrow
Working Paper and Jerry Hayward’s facts to
Student Equity Committee
Student Equity Committee writes a
Position paper on transfer.
Propose that S.E. Committee present
findings to the Academic Senate
District T.C.
Plan;PT5
SCC Transfer Center Department / Action Plan 2002 – 2003
Goal 4: Add .5 Researcher to Transfer Center Staff
4a
4b
5a
5b
5c
Desiree will complete the research Tracking
District T Plan
Program
. Back-up plan of requesting research
office to work on programming
5. Explore adding a TRIO program at SCC
Do research on TRIO
District T Plan
Present research to UNITY group
Explore funding/staffing process
6. Transfer Center Advisory Committee Examines findings of TC Program
6a
6b
6c
Present findings to TCAC
District T plan
Set priorities/timelines
Set up work groups
7. Continue PFE “First in Family” college tours.
7a
Continued SPA follow-up of students who
have participated in prior years
7b
7c
Evaluate cost-effectiveness
District T. Plan
TC Minimum
Standards
Explore outside funding
8. Fly out reps from HBC’s
7a
Contact Allen Rowe
7b
7c
Contact key HBC colleges for feasibility
Make travel arrangements for the event
PT1; PT5;Unit
Plan
SCC Transfer Center Department Budget Request - 2003 - 2004
Line #
1
2
3
4
5
6
7
8
9
10
11
Description
Operating Instructio
New
Marketing
Budget
n
Computers Equipment Furniture Program
Materials
Increase Supplies
Start-up
Permanent Transfer
120,000
Center Budget
EEP Funding (events)
1,500
Computers
1.0 Counselor
30,000
Marketing Items
Student Help
10,000
Permanent SPA for outreach 30,000
Clerk I to III upgrade
20,000
.5 researcher/programmer
12,000
10..5 data entry
20,000
Adjunct counselor for
2,240
webpage update
Remodel
Space
Faculty
Hires
1.
2,989.00
1
1,000
12
13
14
15
Totals:
244,240
0
2.989
0
0
0
1,000
1
Staff
Hires
Student
Hires
Temp
Hires
Budget Narrative 2003 – 2004
Transfer Center Department
Line #
Description
Operating Budget
1
EEP
2
Computer
3
Staff
4
Marketing Items
5
6
Student Help
Perm SPA (Outreach)
7
Upgrade Clerk I to III
8
9
.5 researcher/
programmer
10
.5 data entry Personnel
Justification
Total
Priority
Amount
Rank
$120,000
The Transfer Center has never had a permanent Allocation since 1984 when $61,000 was
(no perm.
dedicated form the CCCCO. Institutional commitment to transfer requires a stable
Salaries)
budget. The administration has been very supportive of transfer efforts through PIF, PDF
and other sources over the years, but none of these sources are permanent. Currently PFE
generously replaces our former base.
$1,500
Events which require EEP funding are part of an effective transfer program. We have
made budget requests every year. We received an increase to $1,500.00 in 2001-2 which
will help pay for these events.
$2,989
In ‘2002, 2 obsolete computers were removed from the Transfer Center; need
replacements.
$30,000
In original PFE requests, a “new majority counselor” was proposed and approved at SCC,
but rejected at the D.O. Our students are still in grave need of educational plans.
Caseloads are close to 1400 to 1.
$1,000
As we do more and more outreach, it is clear that the “blue-chip students” respond to
marketing items such as pencils, keyfobs, etc. We need to be competitive with other
colleges.
$10,000
Student Help is critical in keeping the TC servicing students;
$30,000
Hiring 4 PTT SPA’s is not efficient. We need a permanent position to be most effective in
outreach.
$20,000
For some time now, we have tasks that are Clerk III level that need to be done in the
Transfer Center. Programs with much lesser volume of student traffic have Clerk III’s.
$12,000
Desiree Quinata and Brenda Thames have projected that it will cost about this amount to
complete the programming for a transfer tracking/research system
EOPS has found that in order to track their 1500 EOPS students, a fulltime dedicated data
entry person is necessary; there are about 11,000 transfer students;we would like to begin
$15,000
this process with a .5 dedicated staff person
Key Performance Indictors for Transfer Center Department
Transfer Capacity and Readiness Study by the CCCCO:
Sacramento City College was #1 in the state in the difference between Expected transfer rate (37.51%) and Actual transfer rate (48.97%).
Los Rios is again #2 in the state in producing student transfers (2nd only to LA)-2000-2001
SCC continues to produce a large % of the under-represented transfers in the district:
UC&CSU transfers from LRCCD
African American
40.3%
Latino
42.1%
Native American
30.6%
All under-rep
39%
SCC produced 33.2% of all transfers in the district during 2000-2001.
44.6% of UC transfers from LRCCD came from SCC
31.2% of CSU transfers from LRCCD came from SCC.