The University of Sheffield
advertisement
The University of Sheffield General Regulations as to the Discipline of Students Report of Misconduct (for consideration of action under the Regulations) Send to: The Student Conduct and Appeals Office, Level 6, Students’ Union, Western Bank, Sheffield, S10 2TG. PART A: SUMMARY OF THE CASE Name of Member of Staff reporting misconduct: Department/School: Name of Head of Department/School (if not reporting): Please indicate if HoD is aware of this case YES/NO STUDENT Surname: First Name(s): Programme of Study: Year/level of Study: Registration Number: Nature of alleged misconduct…………………………………………………………...........…… Brief account of events (Include how and when it came to your attention, who saw/heard what, any investigation undertaken, any previous incidents of a directly relevant nature and any preliminary comment from the student, exact dates of submitted work.) It is important to check the accuracy of any facts reported. Use a separate continuation sheet where necessary. I attach originals of any documentary evidence to hand, including any statement made by the student concerned and any relevant correspondence. UNFAIR MEANS CASES ONLY: Please see Part D for full instructions on the presentation of documentation. Name of member of staff making the report_________________________________________ Date ___________________________________________________________________ NOTE: This information will be made available to the student (and their representative) if charged under the Discipline Regulations and it will be presented at any hearing. PART B: ADDITIONAL BACKGROUND INFORMATION (To assist the Secretary of the Discipline Committee and the Officer presenting the case.) Please give the name/s of the most appropriate members of staff who could be called to attend a hearing to assist the Officer. NAME ……………………...............................................…POSITION ………….......………………………………….. PHONE NO ……………...............................…................. EMAIL ………………..........……........................…………. NAME ……………………................................................... POSITION ….............…………...........….........…………. PHONE NO ..........……..............................………............ EMAIL …………………..................................……………. Has the student admitted their action/s in writing? Has the student admitted their actions verbally? YES/NO YES/NO Is this the first offence of this nature? Please give details of any mitigating circumstances:- YES/NO ............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... Where the case involves more than one student, has each party consented to the circulation of any relevant evidence (whether or not all concerned are eventually charged)? YES/NO Is the student approaching a critical date in assessment/submission? (please give details):............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... What penalties does the department recommend? Please indicate the preferred option(s) below, although it should be borne in mind that the University needs to take account of additional factors such as penalties imposed in similar cases:Reprimand Undertaking (with conditions as appropriate) Refusal of credit for the component of the module Refusal of credit for the module with the right to resit Refusal of credit for the module without the right to resit Suspension Expulsion Reasons for suggested penalties:............................................................................................................................................................................ ..................... Cont/d.... ............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... Are there any external bodies likely to have an interest in the student’s attendance and progress? (e.g. NHS Trusts / schools / professional bodies etc – if so, please give details and possible implications.) In the case of a research student, are there funding implications? ............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... Has any action been taken involving this student under other University Regulations/Procedures (eg progress of students, harassment etc.) YES/NO If YES, please give details:........................................................................................................................................................................... .................... ........................................................................................................................................................................... .................... ........................................................................................................................................................................... .................... Use of unfair means cases only Please specify the exact date the work was submitted for assessment by the student. .......................................................................................................................................................................... ..................... Where a unit consists of more than one assessment component, please specify the weighting of the assessment component (of the whole unit) alleged to contain plagiarism:…………………………………………………………………………………………………………………………………… ……. If the penalty involved the student being denied credit for a unit or other assessment, when would the next routine opportunity to re-sit/re-submit arise? Please be aware that the Discipline Committee has power to refuse the right of a taught student to resit an exam. For now please mark the assignment but return the grades as DE (deferred):............................................................................................................................................................................ ..................... Please outline any specific implications or consequences of the above action for this student: ............................................................................................................................................................................ ..................... ............................................................................................................................................................................ ..................... ............................................................................................................................................................................. ..................... If you need guidance in completing any sections of this form, please contact Emma Brace (ext 21290, email: e.brace@shef) or Sally Sutton (ext 29622, email: s.sutton@shef) PART C: Checklist of Additional Information required for Discipline Hearing (Use of unfair means cases only). It is important to check the accuracy of any facts reported. Have you enclosed a copy of the course/Departmental student handbook? YES/NO (This would normally be the one made available to the student for the year they first registered on their current programme of study.) How did the department ensure the student read the handbook? ................................................................................................................................................................................... ............... ................................................................................................................................................................................... ............... Please give a brief summary of the course content, details of any placements, and any other details which you may feel are relevant to the case. ................................................................................................................................................................................... ............... ................................................................................................................................................................................... ............... ................................................................................................................................................................................... ............... ................................................................................................................................................................................... ............... How did the department attempt to ensure that the student understood the section on plagiarism in the handbook? ................................................................................................................................................................................... ............... ................................................................................................................................................................................... ............... Did the student attend a session on study skills at any time? YES/NO Was this session compulsory? YES/NO How often did the student see his/her personal tutor? ................................................................................................................................................................................... .............. ................................................................................................................................................................................... .............. Do you have records of these meetings? YES/NO If yes, please attach a copy. Did you ever suggest practical ways as to how the student could have improved his/her study skills? YES/NO If yes, did you check to see if he/she had followed this advice? YES/NO PART D: INSTRUCTIONS FOR THE PRESENTATION OF DOCUMENTATION (USE OF UNFAIR MEANS ONLY) Please give submission dates for all relevant pieces of assessed work and indicate whether they were submitted by the submission deadlines or not. Please mark up any plagiarised passages clearly in fluorescent highlighter, both the assessed work AND the accompanying source material. Paraphrased passages might be highlighted in a different colour. Please DO NOT use yellow highlighter as this does not show up on photocopies. If possible, please use paper clips, not staples, when putting documents together. It is always helpful if any examples of plagiarism which demonstrate a clear intent to deceive are marked up i.e. where an Americanism has been Anglicised or any names have been changed to look more convincing. Where a JISC data analysis is involved, please ensure that the plagiarised material is evident in BOTH the analysis and the source. It is not enough for the web sites to be listed: we would need material from the relevant web sites, clearly marked with highlighter (not yellow). Where text is copied from another student’s work, that source also needs to be marked up clearly. Please make sure all photocopied material submitted is of a good quality and legible as multiple copies will be taken. Please do not photocopy any material using a reduced text size – this makes it very difficult for the Committee to review. ALSO do not photocopy any material back to back as there is a danger that some material may be missed when the papers are collated for the Committee. Please include minutes of any meetings held with the student (a pro forma is available on request). Where collusion has been alleged/suspected, it would be useful to have a note of any meetings with that party and copies of any correspondence addressed to them. An Interview Notes Template is available at http://www.shef.ac.uk/ssd/sca/discipline Co-operation with the above will hopefully mean that I do not need to come back to you with queries about the presentation of the material.
