CA203
Presentation Application
Working with Outlines
Lecture # 3
By
Tariq Ibn Aziz
Dammam Community college
1
Objectives
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Enter and view text
Edit text
Rearrange text and slides
Format text in an outline
Import an outline from Word
Send an outline or notes to Word
Tariq Aziz, Dammam Community
College
2
Entering and Viewing Text
• PowerPoint makes it easy to view the entire
content of you presentation at a quick look,
using the Outline tab in Normal view
• You can collapse the display in Outline to view
only the slide titles
• You can expand the display in Outline to view
one or more slides
• In Normal view you can select and edit text
Tariq Aziz, Dammam Community
College
3
Editing Text
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College
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You can edit text in Slide pane or
Outline tab.
• A slide contain title text, bullet points,
and a subpoints
• When you stay close over a text, the
pointer changes to I-beam.
Tariq Aziz, Dammam Community
College
5
Editing Text
• Before format existing text, you have to
select it
• To select a word, double click it
• To select all word on a slide, click slide
icon in Outline
• To select a bullet point, click its bullet
• Use Shift key to extend selection
• Use Del key or Backspace key to delete
text
Tariq Aziz, Dammam Community
College
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Editing and navigating text on
slides
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Page Down move to next slide
Page Up move to previous slide
Ctrl + Enter move to next text placeholder
Shift + Home move to first slide
Shift + End move to last slide
Tab move to next place holder on the current slide
Shift + Tab reverse of Tab
Esc Unselect the text placeholder
Alt+Shift+Right Arrow Demote
Alt+Shift+Left Arrow Promote
Lecture 3
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College
7
Reviewing and Editing slide text
in the Outline pane
• PowerPoint Outline view lets you work
with multiple slides in text format
• Outline layout make the presentation’s
organization easy to understand
• Each slide has a number and a shadowed
slide icon
• Text appears in the text placeholder in
bold format
Lecture 3
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College
8
Reviewing and Editing slide text
in the Outline pane
• Outline pane work much like word outline view
– You can collapse or expands any selected slides of the
outline
– Select the slide and Shift+Click to select the adjacent
slides
– Right Click in outline view and you get the menu for
Expand and collapse
– Demote and Promote
– Reorder bulleted points by dragging them up and down
– Reorder entire slide(s) by dragging them up and down
– Page up and down moves up and down through the
Outline a page at a time, rather than to the previous or
next slides
Tariq Aziz, Dammam Community
College
9
Rearrange text and slides
• On outline tab, you can rearrange text on
one or more slides in a presentation.
• After selecting the item you want to move,
you can click the Move Up or the Move
Down button on the Outlining toolbar
• After selecting the item you can drag the
selected item to the desired location
Tariq Aziz, Dammam Community
College
10
Splitting slides in Outline
• To divide long text passage over two
slides, use Outline view
– Place the Insertion Point when you want to
break, press Enter
– Don’t move Insertion Point
– Press Outline promotion button until you see
the new slide icon
Tariq Aziz, Dammam Community
College
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Merging Slides
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Select the title of the 2nd slide
Click Demote
or
press Alt + Shift + Right Arrow
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College
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Formatting Text in an Outline
• Most formatting changes are not visible in
Outline tab, but they do show in adjacent
slide pane
• As a result you can use quick selection
and navigation techniques available on the
Outline tab, while monitoring the results of
your formatting changes on the slides
Tariq Aziz, Dammam Community
College
13
Importing Text from an Outline
(Contd.)
• You can import text formatted as an outline from
any kind of the file, e.g. (.doc), (.rtf), or (.txt)
• PowerPoint automatically convert into slides
automatically
– Choose File  Open and selecting all outlines in the
Files of Type box
– Each top level heading becomes the title for a new
slide, with the point beneath it entering the slide as
body text
– Heading 1 style in word document becomes title of
PowerPoint slide
– Heading 2 style becomes top level bullet list and so
forth
Tariq Aziz, Dammam Community
14
College
Importing Text from an Outline
• You can jump start the presentation by
using the following command:
– Choosing in Word
• File  Send To  Microsoft PowerPoint
Tariq Aziz, Dammam Community
College
15
Sending an Outline or Notes to
Word
• You can export a
presentation outline
or speaker notes
directly from
PowerPoint into a
word document
• File  Send To
•
What's the difference
between paste and
paste link?
Tariq Aziz, Dammam Community
College
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Chapter 3 Summary
• On the Outline tab, you can quickly enter the
text of a presentation
• You can collapse and expand a presentation’s
outline
• You can easily edit text on the Outline tab. On
mistake you can use Undo or Redo
• You can rearrange the text on slides by
dragging selected text
• You can apply formatting to selected text on
the Outline tab
Tariq Aziz, Dammam Community
College
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Chapter 3 Summary
• You can insert text created in other programs
into the Outline tab. Acceptable formats include
Word format (.doc), Rich Text Format (.rtf), and
plain text (.txt).
• You can export a presentation outline or speaker
notes directly from PowerPoint directly to Word
Tariq Aziz, Dammam Community
College
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