Plumas Lake Elementary School District
2010-11 Unaudited Actuals
September 15,2011
Presented by Ajit Kang
Each student will reach their fullest potential as we strive for district excellence through sound leadership,
effective communication, accountability, and investment in our staff.
Agenda


Executive Summary

Unaudited Actuals

Enrollment data

Revenue Limit assumptions

Tier III flexibility

ARRA funding

Ed Jobs funding

Reserves
Revenues, Expenditures and Changes in Fund Balance

General Fund

Cafeteria Account

Deferred Maintenance

Capital Facilities Fund

Capital Project Fund

Debt Service Fund

Gann Limit

Schedule of Long-Term Liabilities

Looking Ahead
Executive Summary
 Unaudited

Financial data reflecting district’s fiscal status at
the end of the 2010-11 school year




Actuals
Revenues and expenditures for the entire year as reported
by the district prior to the annual audit
Must be approved by the Governing Board by
September 15
Submitted to the California Department of
Education by local county office of education by
October 15
Independent auditors validate the numbers and
present audit report to Board in December
Unaudited Actuals (cont.)
Forms in report:





Revenue, expenditures, and fund balances for the following
funds:
 FORM 01 – General Fund
 FORM 13 – Cafeteria Fund
 FORM 14 – Deferred Maintenance
 FORM 25 – Capital Facilities Fund
 FORM 52 – Debt Service Fund
Form A – Average Daily Attendance (ADA) for P2, Annual and
Revenue Limit calculations
Form CA – Summary of data and district certification
Form CAT – Revenues and expenditures for categorical
programs
Form CEA – Current Expense Formula/Minimum Classroom
Compensation
Unaudited Actuals (cont.)
Forms in report (cont):









Form DEBT – Schedule of Long-Term Liabilities
Form GANN – Calculates appropriations subject to GANN Limit
Form ICR – Calculates a proposed indirect costs rate for federal
and state programs for 2012-13
Form L – Report of annual lottery fund expenditures
Form NCMOE – Calculation to ensure we are using funds to
provide services in addition to regular services (NCLB
requirements)
Forms PCR and PCRAF – automatically calculate total program
costs in Fund 01 in a standardized manner.
Form RL – Revenue Limit Calculation
Form SIAA – Summary of Interfund Activities (transfers between
funds)
Form TRAN – Summary of Home-To-School Transportation
Enrollment Data


Enrollment – 2010-11 California Basic Educational Data
System (CBEDS)
 K-8: 1027 (1.8% decline from prior year)
Average Daily Attendance (ADA) – 2010-11 Principal
Apportionment (P2)

994.54 (2.67% decline from prior year)
1050
1000
CBEDS
P2
950
900
850
2006-07 2007-08 2008-09 2009-10 2010-11
2006-07
Unaudited
Actuals
2007-08
Unaudited
Actuals
2008-09
Unaudited
Actuals
2009-10
Unaudited
Actuals
2010-11
Unaudited
Actuals
2011-12
BUDGET
Statutory COLA
5.92%
4.53%
5.66%
4.25%
(0.39%)
2.24%
Base RL
$5,791.36
$6,032.36
$6,347.36
$6,597.36
$6,573.36
$6,710.36
7.844%
0.92156
18.355%
0.81645
17.963%
0.82037
19.754%
0.80246
$5,849.47
$5,386.41
$5,392.59
$5,384.80
931.83
1015.24
987.65
978.79
1021.86
1022.13
Deficit Factor
Funded RL
$5,791.36
$6,032.36
Other RL
Adjustments
P2 ADA
(District K:8)
ADA used for
RL (incl county
Sp Ed ADA)
(3.85%)
($252.99)
per ADA
918.86
972.84
994.54
Deficit Factor
25
20
15
Deficit Factor
10
5
0
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
Revenue Limit Funding
8000
6000
Base RL
4000
Funded RL
2000
0
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
Flexibility – Categorical Programs


Education Code Section 42605 allows complete flexibility in the use of funds
appropriated in the state budget for fiscal years 2008-09 through 2014-15 for
numerous programs and can be used for any educational purpose.
 Categorical programs subject to Tier III flexibility
 Administrative Training - $8,713
 Art & Music Block Grant - $15,133
 CAHSEE - $800
 California Peer Assistance & Review - $5,150
 Community Based English Tutoring - $4,479
 Gifted and Talented Education - $73,645
 Instructional Material Realignment Program - $56,976
 Math & Reading Professional Development - $6,014
 Math & Reading Professional Development EL - $3,007
 Professional Development Grant - $11,601
 School Library Improvement Grant - $10,440
 School Safety - $7,992
 Supplemental Hourly Programs - $24,287
 Targeted Instructional Improvement - $4,434
 Deferred Maintenance State Apportionment
 Apportionment of $33,581 subject to Tier III flexibility until 2014-15
 Transferred to Routine Restricted Maintenance .
Routine Restricted Maintenance – flexibility to decrease contribution from
three percent to one percent (approximately $30K savings).
ARRA Funding

American Recovery and Reinvestment Act (ARRA)
 State Fiscal Stabilization Funding (SFSF) – intended to
offset reductions to state general purpose and
categorical funding and was revised on July 22, 2011:



State general purpose funding:
 K:8 - $359,065 (original $293,424)
 Charter - $4,708 (original $3,396)
Categorical funding:
 $44,420 (original $50,715)
Entire entitlement $424,107 ($347,535 received in 08-09 school
year and balance in 2010-11)
 Funded certificated teacher salaries



2009-10 - $211,545
2010-11 - $212,562
Special Education funding $163,705


2008-09 school year used $81,846 for para salaries
Balance ($83,188) used in 2009-10 for para salaries
Education Jobs Fund Program
 Entitlement
$222,813
 Can be used for site expenditures only
 2010-11 Expenditures - $79,270
 Funding was used for the following:





Restore three day furloughs for site staff
Two part-time PE teachers - Rio and Cobblestone
Literacy Coach – shared by three sites
Part-time Library Clerk
Part-time Office Clerk at Rio
Reserves






Economic Uncertainty – Five percent
Minimum Classroom Compensation - Funding set
aside to close deficiency
Certificates of Participation (COP)
 Obligation of General Fund if insufficient
funds available in Fund 25 for debt service
payment
 Reserve for COP debt service payment
Reserve for Charter ADA issue (pending appeal)
Reserve for Wheatland MOU
Reserve for possible mid-year cuts
Fund 01: 2010-11 Revenue Sources
Revenue Source
Estimated Actuals
Total Restricted
and Unrestricted
Unaudited Actuals
Total Restricted
and Unrestricted
Variance
Revenue Limit Sources
$6,025,098
$5,995,687
(0.49%)
Federal Sources
$327,728
$325,841
(0.58%)
State Sources
Other Local Revenue
$941,385
$584,936
$971,428
$595,432
3.2%
Lottery, Tier III
programs
1.8%
Rec’d one-time $
from YCOE;
Worker’s Comp
Adj, Nextel ERate
CFD Admin Costs –
transfer from
Fund 52
Interfund Transfers In
$25,800
$20,734
(19.6%)
Total Revenue
$7,904,497
$7,909,122
0.06%
2010-11 Revenue Sources
State Revenue
12%
Local Revenue
8%
Revenue Limit
Federal Revenue
State Revenue
Local Revenue
Federal
Revenue
4%
Revenue Limit
76%
Fund 01: 2010-11 Expenditures
Object Code
1000-Certificated Salaries
Unaudited
Actuals
Total
Restricted
and
Unrestricted
Estimated Actuals
Total
Restricted
and
Unrestricted
$3,217,857
Variance
$
3,202,632
-0.47%
Vacant teacher positions
$
1,131,525
-1.72%
Vacant custodial position and para
sub time and facilities extra time
$1,151,333
2000-Classified Salaries
$1,521,191
3000-Benefits
4000-Materials and Supplies
$474,468
$
1,485,180
-2.37%
Statutory benefits associated with
above salaries plus HDV and
Unemp savings
$
453,567
-4.41%
Site savings - $10K; FMOT - $8K
-8.6%
Savings in Sp Ed, CFD Admin
contracted services, operations
and communications
$1,166,962
5000-Services & Operating
Expenditures
6000-Capital Outlay
$
0
1,067,056
0
7000-Other Outgo, Transfers of
Indirect/Direct Support Costs
$ 215,140
$
201,022
Total Expenditures
$ 7,746,951
$
7,540,582
Net Increase (Decrease) in
Fund balance
$ 157,546
$
368,139
Beginning Fund Balance
$ 2,599,040
$
2,599,040
Ending Fund Balance
$ 2,756,586
$
2,967,179
0%
-5.7%
-2.65%
Savings in Sp Ed Excess Program Costs
Contributions to Restricted
Programs
Revenue
Source
Routine
Restricted
Maintenance
State and
Federal Aid
Special Ed
$458,164
Transportation
Special Ed SD/OI
$25,440
Fees
Transportation
$23,450
$13,310
Total Revenue
0
$458,164
$25,440
$36,760
Total
Expenditures
$195,248
$1,008,434
$66,876
$92,697
Contributions
from
unrestricted
resources
$195,248
$550,270
$41,436
$55,937
Expenditures by Category
Other Outgo
3%
Capital Outlay
0%
Transfers Out
0%
Services & Operating
Expenses
14%
Certificated Salaries
35%
Books and Supplies
6%
Certificated Salaries
Management Salaries
Classified Salaries
Benefits
20%
Classified Salaries
13%
Management Salaries
9%
Benefits
Books and Supplies
Services & Operating Expenses
Capital Outlay
Other Outgo
Transfers Out
Current Expense Formula/Minimum Classroom
Compensation


Education Code, Section 41372 requires elementary
school districts to expend at least 60 percent of their
current cost of education for classroom teachers and
aides, plus associated benefits.
 District is 2.13% below the minimum
 Deficiency amount is $141,539.40
Options available to the District
Request waiver from county office of education
 Set aside funding to correct deficiency

Components of Ending Balance
Revenues
$7,909,122
Expenditures
$7,540,982
Net Increase/Decrease
$ 368,140
Ending Fund Balance
$2,967,179
Reserved for Economic Uncertainty $ 376,012
Revolving Cash and Prepaids $
11,873
COP Debt Service Payment $ 475,475
Charter ADA $ 186,511
Revenue Limit Reductions $ 328,198
Wheatland High Agreement $ 295,000
Minimum Classroom Compensation Deficiency $ 141,539
Lottery Unrestricted $ 126,523
Restricted Programs (EIA, RMA, Lottery Prop 20) $
21,426
Available for Budget Shortfalls $1,004,622
Fund 13: Cafeteria Fund
Category
2010-11
Estimated
Actuals
2010-11
Unaudited
Actuals
Variance
Federal Revenue
$ 254,000
$ 245,685
(3.3%)
State Revenue
$ 20,000
$ 21,593
7.96%
Local Revenue
$ 150,500
$ 142,562
(5.27%)
$ 424,500
$ 409,840
(3.45%)
$ 142,549
$ 143,067
0.36%
$ 51,020
-2.05%
Revenue
Total Revenue
Less participation
in lunch program
Expenditures
Classified Salaries
BA $519
Benefits
$ 52,087
BA ($519)
Materials and supplies
$ 201,562
$ 201,415
-0.07%
Services and operating expenses
$ 6,713
$
5,873
-12.5%
$840 savings in all
categories
$ 17,821
-0.39%
Based on actual
expenses
BA $151
Transfer of Indirect/Direct Support
Costs
$ 17,890
Interfund Transfer In
$ 0
Total Expenditures
$ 420,801
$ 419,196
Net Increase/(Decrease) in Fund balance
$ 3,699
($ 9,356)
Beginning Fund Balance
$ 25,926
$ 25,926
Ending Fund Balance
$ 29,625
$ 16,570
-0.38%
Fund 14: Deferred Maintenance
Category
2010-11
Estimated
Actuals
2010-11
Unaudited
Actuals
Variance
Revenue
Other State Revenue
Local Revenue
$ 0
$ 2,030
$ 1,708
$ 2,030
$ 1,708
Materials and supplies
$ 15,376
$ 15,376
0
Services and operating expenses
$ 14,624
$0
(100%)
Total Expenditures
$ 30,000
$ 15,376
(48.7%)
Excess (deficiency) of Revenues over expenditures
before other financing sources and uses
$ (27,970)
$ (13,668)
Other financing Sources/Uses
0
$0
Net Increase (decrease) in Fund Balance
$ (27,970)
$ (13,668)
Beginning Fund Balance
$112,374
$112,374
Ending Fund Balance
$ 84,404
$ 98,705
Total Revenue
(15.7%)
Interest earnings
Expenditures
$ budgeted for
emergencies
Fund 25: Capital Facilities Fund
Category
2010-11 Estimated
Actuals
2010-11 Unaudited
Actuals
$ 227,370
$ 235,159
Revenue
Local Revenue
BA - $8,930
Total Revenue
$ 227,370
$ 235,159
Expenditures
Materials and supplies
Services and operating expenses
$
$ 61,400
$ 82,377
BA - $20,977
Capital Outlay
$ 13,500
$
BA – ($13,500)
Other outgo (debt service principal and interest)
$ 476,065
$ 476,065
Excess (deficiency) of Revenues over expenditures before other
financing sources and uses
$ (323,595)
$ (323,283)
Interfund Transfers In
$ 121,865
$ 115,000
Net Increase (decrease) in Fund Balance
$ (201,730)
$ (208,283)
Beginning Fund Balance
$ 759,224
$ 759,224
Ending Fund Balance
$ 557,494
$ 550,942
Cash with fiscal agent
$ 477,223
Fund 52: Debt Service Fund for
Blended Component Units
Category
2010-11
Estimated
Actuals
2010-11
Unaudited
Actuals
$ 668,021
$ 681,603
$ 668,021
$ 681,603
$ 525,089
$ 525,129
Revenue
Local Revenue
Total Revenue
Expenditures
Other outgo (debt service principal and interest)
BA - $40
Excess (Deficiency) of Revenues over expenditures before other financing
sources and uses
$ 142,932
$ 156,475
Other financing sources/uses
$ 147,665
$ 135,734
Net Increase (decrease) in fund balance
($ 4,733)
$ 20,741
Beginning Fund Balance
$1,205,080
$1,205,080
Ending Fund Balance
$1,200,347
$1,225,821
Cash with fiscal agent
$ 465,907
Schedule of Long-Term Liabilities
Unaudited
balance
July 1,
2010
Audit
Adj
Audited
Balance
July 1,
2010
Certificates of
Participation
Payable
$ 6,820,000
$ 6,820,000
Other General
Long-Term
Debt – CFD #1
and CFD #2
$ 8,310,000
$ 8,310,000
Governmental
activities
long-term
liabilities
$ 15,130,000
$ 15,130,000
Increases
Decreases
$ 130,000
Ending
Balance
June 30,
2011
Amounts
Due Within
One Year
$
6,690,000
$
475,475
$ 120,000
$
8,190,000
$
520,088
$ 250,000
$ 14,880,000
$
995,563
GANN Limit
Approve Resolution 2011-5 – Resolution for Adopting the Gann Limit
for 2011-12
 State Constitution requires school agencies to perform Gann
Limit calculations
 Education Code sections 1629 and 42132 specify that governing
boards of districts shall adopt a resolution to identify their
estimated appropriations limits for the current year and their
actual appropriations limit for the preceding year
 Calculation is included in the Unaudited Actuals and data is
extracted from the General Ledger –
 Uses two factors to yield the change in our Gann Limit –
Statewide factor for per capital personal income change and
P2 ADA
 Calculations identify how much state aid counts toward our Gann
Limit so the State of California knows how much state aid counts
toward their Gann Limit
 2010-11 Appropriations subject to limit - $6,440,518
 2011-12 Estimated appropriations subject to limit - $6,883,272
Looking ahead


State passed 2011-12 budget in July
District adopted budget prior to July 1


State assumptions (COLA, deficit factor) did not change
Other assumptions that may require budget revisions at First Interim






Salary adjustments for any negotiated and ratified bargaining unit contracts
ADA – currently budgeted at 2010-11 P2 data
Add any categorical carryovers
Still weak outlook for economy/possible mid-year cuts?
Cash deferrals continue
Enrollment as of 9/12/11- 1072:
Cobblestone: 286

Rio: 471

Riverside: 315
CBEDS last October – 1027
First day of school, August 2011 – 1063





Education Jobs Fund – no funding after this year
First Interim decisions




What ADA numbers do we use for Revenue Limit calculations?
Do we want to set aside monies for salaries funded with Education Jobs Fund?
Do we want to set aside funds in reserves for salary increases?
Fund 25 – Will we receive sufficient developer impact fees to cover COP
debt service payment? KB Homes has pulled three permits this year.
QUESTIONS?