CITY OF MONTEAGLE
JOB DESCRIPTIONS
FOR CITY EMPLOYEES
AUGUST, 2007
Prepared By:
DON DARDEN
MUNICIPAL MANAGEMENT CONSULTANT
City of Monteagle
Job Descriptions
August 2007
Positions:
City Recorder
Assistant City Recorder
Utility Clerk
Utility Manager
Water Plant Operator
Wastewater Plant Operator
Wastewater Plant Supervisor
Street Department Manager
Chief of Police
Police Officer
Dispatcher
Equipment Operator
Maintenance Worker
Meter Reader
Title of Position: City Recorder
This employee is responsible for a broad range of administrative, accounting, and support
services under the general supervision of the mayor and city governing body. Instructions
to the employee are general and the employee must routinely use independent judgment
when performing tasks. The employee must occasionally consider different courses of
action, or deviate from standard operating procedures, in order to complete tasks.
Equipment
The employee will operate a computer, typewriter, fax machine, copier and other modern
office equipment.
The employee typically works indoors in an office environment and may be exposed to
tobacco smoke. The employee may be required to lift objects such as journals and
reports.
Essential Functions of the Job
Prepares the agenda for governing body meetings, keeps minutes and maintains records
of the proceedings of such meetings.
Prepares resolutions and ordinances for consideration by the governing body.
Prepares annual budget for all funds, including estimates, recommendations, and the
appropriation ordinance.
Supervises the work of subordinate office personnel.
Makes recommendations regarding the hiring and termination of subordinate employees.
Responsible for accounting and financial records of all funds. This includes reconciling
bank statements and invoices, bond payments, drafting checks, accounts payable, etc.
Responsible for maintaining all types of insurance coverage such as health, property,
liability, workers compensation, etc.
Examples of Work Performed
Deposits city receipts at the bank.
Receipts money from revenues, fees, etc.
Responsible for issuing licenses and keeping a variety of records such as property tax
relief vouchers and business tax licenses.
Prepares statements and makes a variety of reports for solid waste collection, workers
compensation claims, annual audit, and certain State agencies.
Provides office support such as typing of correspondence, preparation of notices, and
purchase of supplies.
Performs related work as required.
Required Knowledge and Abilities
Knowledge of the application of accounting principles to municipal finance.
Knowledge of the laws, rules and regulations pertaining to the office of city recorder and
the city governing body.
Knowledge of city ordinances and State laws.
Knowledge of modern office procedures.
Ability to establish and maintain effective working relationships with the public,
subordinates and other employees. Contact with the public and media, in a variety of
situations, is frequent.
Ability to plan and direct the work of subordinate personnel.
Qualifications
Graduation from an accredited high school, preferably with course work in
business/public administration, accounting or finance.
At least 3 to 5 years experience in accounting, finance, or advanced clerical work
including experience in the supervision of others.
Must have an ability to be bonded. Must obtain certification as a City Recorder within
three years and maintain certification while serving as City Recorder.
Title of Position: Assistant City Recorder
Employee in this position receives detailed and specific instructions covering all aspects
of work performed. Work varies slightly and seldom requires a different or unusual
approach for completing work.
Equipment
Employee in this position is required to use computer, copier, calculator, telephone, and
radio.
Physical Demands
Employee in this position typically sits at a desk or table; intermittently sits, stands, or
stoops; typically stands and walks; lifts objects of less than 25 lbs.; and work is typically
performed in an office.
Essential Functions of the Job
Prepares payroll, accounting and bookkeeping, purchasing, issuing permits and licenses,
prepares state reports, assists auditors, assists with zoning and utility billing, and provides
customer assistance.
Examples of Work Performed
Reviews time cards and prepares payroll
Makes bank deposits
Accounts Payable
Reconciles bank statements
Sales Taxes
Purchases supplies
Issues business permits
Issues beer and alcoholic beverage licenses
Picks up the mail
Filing
Assists auditors
Prepares and send states reports for water and sewer plants
Assists with zoning
Prepares utility billing
Assists the utilities clerk in assisting customers
Other duties as may be assigned by the Mayor
Knowledge and Abilities Required to Perform Job
Employee must be proficient with modern office equipment, including computer,
calculator, copy machine, and radio. Must have the ability to work with the public. Must
have knowledge of bookkeeping and issuing and processing various licenses and permits
issued by the city. Employee must understand ordinances passed by the board, zoning
regulations, and personnel policies and regulations. Employee must have ability to work
with co-workers, employees outside the Recorder’s office, and the general public.
Qualifications Required to Perform Job
Minimum High School Diploma or GED.
Two years experience.
Title of Position: Utility Clerk
Employees in this position receive detailed and specific instructions covering all aspects
of work performed. Work varies slightly and seldom requires new or unusual approaches
in completing work. Employee answers the telephone, processes work orders, balances
cash drawer, and waits on customers at the counter. Supervisor spot checks completed
work.
Equipment
Employees in this position are required to use computer, adding machine, telephone,
copy machine, radio to contact utility workers in the field.
Physical Demands
Employee typically sits at a desk or table and is required to lift objects of less than 25 lbs.
Work is typically performed in an office.
Essential Functions of the Job
Employee is required to answer the telephone, process work orders, balance cash drawer,
service customers at the counter.
Examples of Work Performed
Balance cash drawer
Make bank deposits
Receive payments from customers and handle customer complaints
Answer telephones
Key in eleven meter books
Process paperwork for work orders
Water and Gas Billing
Receipt payments for building permits
Receive payments for road blocks
Process paperwork for community center and pavilion rentals
Other duties as may be assigned by the Mayor
Knowledge and Abilities Required to Perform Job
Proficiency in use of calculator, computer, ability to deal with people, and basic
knowledge of math and English. Ability to work with co-workers, other agencies and
organizations, and the general public.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Six months experience working with the
public. Knowledge of office machines, telephone skills, and must be able to count
money.
Title of Position: Utility Manager
Employee in this position receives detailed instructions but must also exercise
independent judgment, is required to refine existing work methods and develop new
techniques, concepts, or program within established policies. This employee is
responsible for performing gas and water operations. Supervisor reviews most or all of
the work while in progress or completed.
Equipment
Telephone
Computer
FAX machine
Radio
Physical Demands
Intermittently sitting, standing, or stooping; lifting objects of less than 25 pounds; work is
typically performed in an office; is exposed to machinery and its moving parts; and work
may be performed outdoors regardless of the weather.
Essential Functions of the Job
Responsible for guiding and training others; gas and water operations. This employee
must have the knowledge and ability to operate gas and water facilities and equipment.
Must be able to lift 25 pounds.
Examples of Work Performed
Knowledge and Abilities Required to Perform Job
Knowledge of laws and ordinances
Operation of computer
Operator of testing equipment
Understanding of gas regulations, odorization and rectifier
Knowledge and ability to operate Odorator
Knowledge of safety requirements
Ability to work with State officials, developers, and other city officials.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Distribution and Collection Certification
Knowledge of pipeline safety regulations.
Knowledge of plans and operating maintenance for gas and water. Valid Tennessee
Drivers License appropriate for the vehicle or equipment used.
Water plant experience.
Three years experience.
Title of Position: Water Plant Operator
Employee in this position receives general instructions. Many aspects are covered
specifically. Employee must also use independent judgment. Employee is required to
take different approaches in completing work, to consider different courses of action, or
deviate from standard procedures. Employee operates water plant, performs tests,
collects samples, performs maintenance, and supervises the work of others. Supervisor
reviews most of the completed work.
Equipment
Raw water pumps
High service pumps
Chemical feed pumps
Computer, PH probes
Leopold control panel
Chart Recorders
Vacuum pump
Distillation unit
Turbidimeters
Thermo Orion PH probe
Hach 2100 N Turbidimeter
DR/2000 Spectrophotometer
Napco Auto Clave
Blue M Incubator
Holiday Stove
Gibson Refrigerator
Scales
Hand truck
Telephone
Water hoses
Calculator
Filters
Lawn Mower
Assorted hand tools
Volt meter
Physical Demand
Required to lift objects weighing more than 25 pounds. Work includes intermittently
sitting, standing, or stooping; typically standing or walking; work is typically performed
in an office, in a noisy place; position is exposed to machinery and its moving parts;
exposed to fumes, chemicals, toxic substances; performs work outdoors regardless of the
weather; work requires being in high places or working with dangerous machinery and
sharp tools.
Essential Functions of the Job
Employee makes departmental policy decisions, or recommendations that greatly
influence departmental policy decisions. Operate water plant. This employee must have
a working knowledge of rules and regulations governing water treatment and distribution
facilities and services.
Examples of Work Performed
Operate water plant
Perform tests on water
Check chemical feed rate
Check chemical level
Check chart recorders for plant operation
Order chemicals
Collect and ship water samples as needed
Clean plant
Mow grass
Process paperwork
Responsible for others who work in several diverse activities
Other work as may be assigned
Essential Functions of the Job
Must be able to lift more than 25 pounds, understand the operation of the water plant,
perform tests, collect and take samples, do maintenance work, and work with co-workers
and other city employees. Must be able to take responsibility for the work of others.
Knowledge and Abilities Required to Perform Job
Employee must have the knowledge and ability to manage and operate the water plant.
Must have a working knowledge of the rules and regulations governing the operation of
the water plant and distribution system.
Qualifications Required to Perform Job
Minimum of High School Diploma or GED; Grade Three Water Treatment License, one
year on the job training and work experience, valid Tennessee Driver’s License
appropriate for the vehicle or equipment used.
Title of Position: Wastewater Plant Operator
This employee is required to operate the wastewater plant, and perform maintenance on
equipment. Employee in this position receives general instructions, and sometimes
specific directions from supervisor. Must also use independent judgment. Work varies
slightly, and employee is seldom required to take different, new, or unusual approaches in
completing work. Supervisor reviews most of completed work.
Equipment
Lab equipment, hand tools, lawn mowers, weed eaters, pumper truck, rakes, shovels,
telephone, and radio.
Physical Demands
Employee is intermittently sitting, standing, or stooping; typically standing or walking;
lifts objects of more than 25 pounds; work is typically performed in office and outdoors;
work is performed in a noisy place; employee is exposed to machinery and moving parts,
fumes, chemicals, or toxic substances; work is performed outdoors regardless of the
weather; work requires being in high places or working with dangerous machinery and
sharp tools.
Essential Functions of the Job
Employee must be able to operate the wastewater plant, do maintenance on equipment,
lift more than 25 pounds, haul sludge, operate pumps, change filters on blower, grease,
and check pumps. Run lab tests, check plant chemicals, check sludge levels, mow grass
and weed-eat, janitorial duties, change filters, replace diffusers, and read water meters.
Examples of Work Performed
Run lab tests
Check plant chemicals
Run pumps, check sludge levels
Mow grass and weed eat
Clean lab, mop floors, sweep, and pick up trash
Change filters
Replace diffusers
Read water meters
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Knowledge and ability to perform lab tests in accordance with EPA and State rules and
regulations for wastewater plant discharge. Must have knowledge of Federal and State
regulations for examination of water and wastewater. Must have ability to work with coworkers, utility operations consultants, Federal and State regulators, sales representatives,
and elected officials.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Math and science skills. Minimum two years
experience. Valid Tennessee Driver’s license appropriate for the vehicle or equipment
used is required.
Title of Position: Wastewater Plant Supervisor
Employee in this position is responsible for the management and operation of the
wastewater plant and is required to make recommendations that significantly influence
departmental policy decisions. Employee receives instructions that are somewhat
general; however, many aspects of the work are covered specifically. The employee is
required to exercise independent judgment as required by the demands of the job.
Employee is frequently required to refine existing work methods and develop new
techniques, concepts, or programs within established limits or policies. The employee’s
supervisor rarely reviews work performed.
Equipment
Employee uses lawn tractor, tanker truck, weed eater, rake, shovels, drills, hammers,
wrenches, manure spreader, volt meter, lab equipment, and a computer.
Physical Demands
Employee is intermittently sitting, standing, or stooping; typically standing or walking;
lifts objects weighing more than 25 pounds; work is typically performed in office and
outdoors; work is performed in a noisy place; employee is exposed to machinery and
moving parts; employee is exposed to fumes, chemicals, or toxic substances; work is
performed outdoors regardless of the weather; and work requires being in high places or
working with dangerous machinery and sharp tools.
Essential Functions of the Job
Employee is responsible for the management and operation of the wastewater plant and is
required to make departmental policy or make recommendations that significantly
influence departmental policy decisions. Employee must be able to supervise
expenditures and must be able to lift more than 25 pounds. Employee is required to
process paperwork, do lab work, conduct plant operations and maintenance, supervise
employees, haul sludge, pump tanks, clean the lab, change filters on blowers and grease,
and check pumps.
Examples of Work Performed
Processing paperwork 20-25 hours per month
Lab work
Plant operations
Maintenance
Supervision, including recommending employment of personnel, guiding and training
others, assigning routine work to others, and responsible for directing work through other
supervisors.
Hauling Sludge
Pumping out by hand chlorine contact chamber, clarifier tank
Clean the lab
Change filters on blowers and grease
Check chemical pumps
Maintenance of lift stations
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Knowledge of EPA and State rules and regulations governing sewer plant discharges.
Knowledge and understanding of National Pollution Discharge Elimination System
(NPDES) Permit, Title 40 Code of Federal Regulations, Parts 122, 136, 503 Standard
methods of examination of water and wastewater. Ability to perform physical labor.
Qualifications Required to Perform Job
High School Diploma or GED. State license in sewer plant and collection for Grade 3
wastewater license and Grade 1 collection. Valid Tennessee Driver’s License appropriate
for the vehicle or equipment used. A minimum of four years experience is required.
Title of Position: Street Department Manager
Employee in this position performs work with general instructions and must use
independent judgment most of the time. Employee is required to occasionally consider
different courses of action or deviate from normal operating procedures. This employee
supervises the work of other employees in performing street maintenance, locating and
re-locating utility lines, operates equipment, and performs maintenance. The employee’s
supervisor reviews most of work completed.
Equipment
Dump truck
Hand tools
Back hoe
Tractor
Trencher
Lawn mower
Boring machine
Welder
Telephone
Radio
Physical Demands
Intermittently sitting, standing, or stooping; typically standing or walking; lifting objects
of more than 25 pounds; work is typically performed outdoors; work is performed in
noisy place; work exposes employee to fumes, chemicals, or toxic substances; work is
performed outdoors regardless of the weather; work requires being in high places or
working with potentially dangerous machinery and sharp tools.
Essential Functions of the Job
Employee is required to do street maintenance; locate utility lines; mow recreation areas;
operate a backhoe and dump truck, tractor, and do welding. Employee is required to lift
more than 25 pounds. Employee assigns work and directs others, initiates disciplinary
action, makes recommendations for hiring employees, and is responsible for guiding and
training others.
Examples of Work Performed
Operate backhoe
Operate trencher
Operate dump truck
Operate tractor
Operate lawn mower
Water tab
Sewer and gas tabs
Assists with maintenance at wastewater plant
Assists with maintenance at ball park, city park, and school yard
Welding
Equipment maintenance
Locating utility lines
Street and road maintenance
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Ability to manage and supervise people; knowledge of and ability to operate power
equipment. Employee follows city ordinances and works with co-workers, employees
outside the department, members of other organizations, the media, general public, and
elected officials.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Minimum two years experience. Valid
Tennessee Driver’s License appropriate for the vehicle or equipment used.
Title of Position: Chief of Police
This employee is required to deploy and supervise the work of police officers in
providing police protection for the city. From time to time this employee is required to
actually perform the duties of a police officer. Employee in this position is required to
follow specific instructions and to use independent judgment.
Equipment
Patrol car
Firearms—pistol, shotgun, rifle
Radar
Radio
Telephone
FAX machine
Computer
Physical Demands
Typically sitting at a desk, sitting, standing, stooping, walking, lifting objects heavier
than 75 pounds, working outdoors.
Essential Functions of the Job
Employee makes departmental policy decisions or recommendations that greatly
influence departmental policy decisions, prepares and submits budget requests; guides
and trains others; assigns work to others and provides supervision of work performed; is
responsible for work of others in diverse activities; makes promotional decisions or
recommendations greatly influencing hiring decisions. Supervises more than 10
employees. Must be able to lift objects weighing more than 75 pounds.
Examples of Work Performed
Budget preparation
Answering telephone
Patrolling
Prepare and review reports
Supervise work of 12 employees
Answer radio
Respond to calls for police assistance
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Knowledge of State laws and local ordinances
Ability to work with co-workers, officers supervised, and the general public
Ability to communicate effectively with city personnel and other agencies
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Certification as police officer by the POST
Commission. Valid Tennessee Drivers License appropriate for the vehicle or equipment
used. Five years experience.
Title of Position: Police Officer
Employee in this position receives detailed and specific instructions. Work varies
slightly and sometimes required to take different, new, or unusual approaches to complete
work. This employee is responsible for providing police protection for the general public
and businesses in Monteagle. Supervisor reviews most of the work while employee is
performing.
Equipment
Patrol car
Pistol, rifle, shotgun
Radio
Computer
FAX machine
Telephone
Physical Demands
Required to lift more than 75 pounds. Typically standing or walking. Work is typically
performed outdoors, in a noisy place. Employee is exposed to fumes, chemicals, or toxic
substances. Work is performed outdoors regardless of the weather.
Essential Functions of the Job
Employee must be able to lift more than 75 pounds; work with co-workers, supervisors,
and deal with the public. Must be able to walk and run. Must be able to drive a police
car. Must be proficient in the use of firearms. The employee must have a working
knowledge of State laws and local ordinances that he is sworn to uphold.
Examples of Work Performed
Patrol
Check businesses
Transmit and receive radio communications
Prepare reports on thefts and accidents
Clean patrol car and police department office
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Knowledge of laws and ordinances.
Operation of computer, copy machine, FAX machine, radio equipment, how to maneuver
a patrol car, proficient in the use of firearms.
Ability to work with the public, co-workers, and other city employees, as well as law
enforcement personnel with other state and local agencies.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Graduate of Tennessee Police Training
Academy. Certification as a police officer by the POST Commission. Two years
experience as a police officer. Valid Tennessee Drivers License appropriate for the
vehicle and equipment used.
Title of Position: Dispatcher
Employee in this position receives specific instructions and must also use independent
judgment. Work requires that the employee refine existing work methods and develop
new techniques, concepts, or programs within established policies. This employee works
under stress and answers telephones and radios to dispatch emergency services in an
expeditious and timely manner. Supervisor reviews most or all of work completed.
Equipment
Computer
Printers
FAX machine
Telephone
Copy Machine
Radio
Physical Demands
Lifting less than 25 pounds. Typically sitting at a desk or table. Work is typically
performed in an office.
Essential Functions of the Job
Employee is required to work under considerable stress due to calls requesting
emergency assistance. Employee must be able to answer the telephone and dispatch
emergency services in an expeditious and timely manner.
Examples of Work Performed
Answer radio
Answer telephone(s)
Dispatch emergency services—police, fire, ambulance, rescue services
Operate computers
FAX information to other agencies
Office maintenance
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Ability to use telephones, computers, and radios. Must be able to spell correctly and
communicate with police officers and other emergency personnel. Must be able to give
directions and remain calm when confronted with complex emergency situations.
Must be able to use NCIC Operating Manual, FBI and TBI rules and regulations
pertaining to NCIC computers. Must be generally knowledgeable with respect to local
and state laws. Must be able to deal with the general public, police officers, and other
emergency personnel.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. One year of experience as a dispatcher.
Completion of NCIC Training Certificate and other State certifications that may be
required by law.
Title of Position: Equipment Operator
Employees in this position receive specific instructions but must also use independent
judgment some of the time. Employee repairs gas and water leaks, mows and bush hogs,
patches pavement on city streets, performs sewer plant maintenance, and installs sewer
taps. Supervisor reviews most of the work completed.
Equipment
Dump truck
Backhoe
Tractor and Bush Hog
Mower and grader
Weed eater
Shovel
Hand tools
Physical Demands
Work involves intermittently sitting, standing, stooping; typically standing or walking;
lift more than 75 pounds; work is typically performed outdoors, in a noisy place,
exposure to machinery and moving parts, fumes, chemicals, toxic substances, work
outdoors regardless of the weather, and work requires being in high places or working
with potentially dangerous machinery and sharp tools.
Essential Functions of the Job
Must be able to lift more than 75 pounds. Repair gas and water leaks, mow and bush hog,
patch work on city streets, perform sewer plant maintenance, and install sewer taps.
Must be able to work with co-workers and other city employees.
Examples of Work Performed
Repair gas and water leaks
Bush hog
Mow and weed eat grass
Perform maintenance at sewer plant
Install sewer taps
Patch city streets
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Knowledge of and ability to operate machinery and equipment. Ability to work with coworkers and other city employees.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Two years experience. Valid Tennessee
Drivers License appropriate for the vehicle and equipment used.
Title of Position: Maintenance Worker
Employee receives general and specific instructions and must at times use independent
judgment. The work varies slightly, and the employee is seldom required to take
different, new, or unusual approaches in completing work. Employee makes water,
sewer, and gas taps, operates mowing equipment, does bush hogging, collects trash, and
cleans equipment and facilities. Supervisor spot checks as work is performed and
reviews most of the work while it is being performed.
Equipment
Weed eaters
Mowers
Saws
Trencher
Backhoe
Trucks
Wrenches
Physical Demands
Typically standing or walking; lifts objects weighing more than 75 pounds; work is
performed outdoors; work is noisy; work exposes the employee to fumes, chemicals, and
potentially toxic substances; work is performed outdoors regardless of the weather; work
requires being in high places or working with dangerous machinery and sharp tools.
Essential Functions of the Job
Lifting more than 75 pounds, making water, sewer, and gas taps; mowing and weed
eating, bush hogging; collecting trash from parks, cleaning trucks, machines, and the
shop.
Examples of Work Performed
Making utility taps
Mowing and weed eating
Bush hogging
Collecting trash
Cleaning trucks, machines, and the shop
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Knowledge and ability to operate trucks, backhoes, lawn equipment, and light
maintenance on city equipment. Typically works with co-workers.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Less than three months experience is required.
Valid Tennessee Driver’s License appropriate for the vehicle or equipment used.
Title of Position: Meter Reader
Employee receives detailed instructions covering all aspects of work performed.
Employee reads and records accurate water and gas meter readings. Work performed is
reviewed while in progress and upon completion.
Equipment
Pickup truck, telephone, radio.
Physical Demands
Typically standing or walking, lifting objects of more than 25 pounds; work is performed
outdoors, in a noisy place; employee is exposed to machinery and its moving parts; work
is performed outdoors regardless of the weather; work requires being in high places or
working with dangerous machinery and sharp tools.
Essential Functions of the Job
Employee is required to drive a vehicle along water and gas lines to read water and gas
meters and to do maintenance work when meter reading is completed. Employee is
required to visually read and record reading from water and gas meters.
Examples of Work Performed
Read water and gas meters
Maintenance work
Other work as may be assigned
Knowledge and Abilities Required to Perform Job
Must be able to read and record numbers.
Must be able to drive a vehicle.
Qualifications Required to Perform Job
Minimum High School Diploma or GED. Six months experience is required.
Valid Tennessee Drivers License appropriate for the vehicle and equipment used.