Crisis Management Team
Meeting Notes
October 10, 2013
Attendance:
1.
S. Balko (IUEMC), E. Banas, P. Bankston, B. Beilfuss, C. Bushnell, B. Dahl, S. Fejdasz,
C. Hartley, D. Mack (IUEMC), K. Malone, M. Milich, P. Nowak, J. Pellicciotti, C. Shannon,
C. Wood, T. Wyatt
Approval of Minutes
The minutes from August 8, 2013 were approved.
2.
Transition with UEMC
Vice Chancellor Pellicciotti introduced Director Diane Mack, University Director of Emergency
Management & Continuity, to speak on the candidate search for the regional director position and
other issues.
Diane Mack reported that they narrowed the search to three candidates and held video conferences
with all three this past week. From those, they further narrowed it down to one candidate who will
have a joint interview with Mark Bruhn and John Applegate. She is hopeful that the new director will
be able to attend the next CMT meeting (in Dec.). Any emergency related questions or issues can be
directed to Diane until a replacement is hired.
The IUEMC held The Public Information Officers Summit which pulls together all public information
officers from all campuses. Their main purpose is to coordinate efforts in getting information out,
mining information, bringing intelligence in, and making it actionable. All campus resources will come
together for help and support during a crisis event on any campus.
The IUEMC is also working on active shooter exercises and programs and hopes to have those in
place and available to all campuses by the middle of next year. All training requests should be
directed to Diane. The BCP training that was on hold due to a funding problem has been resolved
and they plan to touch base with faculty very soon to begin the process.
A five minute video from the NYC Office of Emergency Management was shared with the committee.
Director Mack stated that the methods used in the video are very similar to the methods used at
IUEMC.
3.
Presentation: “Inter-Professional Disaster Response Education and Simulation” (by Crystal
Shannon, School of Nursing, CHHS)
Vice Chancellor Pellicciotti introduced Dr. Crystal Shannon, Assistant Professor in the School of
Nursing, who will be giving a presentation on a disaster simulation that will take place this December.
Dr. Shannon’s presentation also included handouts and a PowerPoint presentation with video clips
and pictures of the simulation.
Dr. Shannon began by stating that they have been working for the past year on how to better
introduce the concept of disaster response and emergency preparedness to nursing students. They
are now preparing to introduce it to students in all health professions in CHHS. In the future, they will
present it campus-wide.
The following are highlights of the presentation:
Initial objectives:
To teach nursing students what their roles and responsibilities are in assessing, triaging, transferring,
and communicating the responses in any disaster related environment, small or large. Anytime there
is an event that takes place where there are more victims than resources, that constitutes a disaster.
Learning objective:
To focus on giving students from all health related professions a better understanding of their
responsibilities in a disaster and emergency response situation.
Timeline and history:
In the summer of 2012, Dr. Shannon worked with three graduating nursing seniors to design a
disaster simulation for the nursing students and held two disaster simulations for students in the fall of
2012. After the simulation, students felt that they were unprepared even though they had received
the education over the course of the semester, and were given much of the didactic information prior
to the simulation. The simulation consisted of a mass casualty event in the med lab one floor above.
The students were expected to assess, triage, and transfer, which they were all trained in. However,
when faced with a catastrophic event, they had difficulties. Overall, they intellectually knew what to
do but realistically couldn’t perform when faced with an unknown event. They were lacking in terms
of who to call and where to go.
They delivered the simulation twice in 2012, and again in the spring of 2013, and are now delivering
an online course to inter-professional students at all of their colleges in CHHS. The original design
was focused on assessment, triage, and transfer; however, they realized that these three areas may
not be appropriate for the inter-professional group. They found over the course of the previous
simulations that the students were lacking in knowledge of crisis management and incident command
structure. As a result, they thought this would be a good caveat to structure the disaster education for
the inter-professional groups. They have had an outstanding response from those wanting to sign up
for the online course.
Online format primary focus:
1)
2)
3)
4)
5)
6)
Phases of disaster management
Hazards of assessment
Functional response roles
Incident command system
Communication
Evaluating levels of preparedness for differing environments and communities
They used the Columbia University Health Professional’s curriculum as a model on how to deliver the
information to a wide variety of health professions. This gave them the opportunity to focus on the
media’s role in a disaster in addition to the clinician’s role.
They will hold an inter-professional disaster simulation at the end of this semester. Although the
original goal for the nursing students was to provide direct patient care; the inter-professional group
will focus on how to establish leadership roles.
Dr. Shannon received overwhelming positive feedback when she presented this at the National
Nurses Conference one month ago which led to the expansion to other health professions. Their
future goal will be to offer it to the local community.
Dr. Shannon asked the committee for volunteers to participate in the simulation to be held on
December 6 in the nursing lab. They need a wide variety of roles and will be sending out orientation
dates to participants so they may get a better understanding of their roles in the process. The role
could be a faculty, staff or community member impacted by the simulated event. The feedback
received from nursing students was that they would like more live people in the simulations. Anyone
interested should send Dr. Shannon an e-mail.
4.
Update: Business Continuity Planning
Dr. Carol Wood presented a format template she prepared for everyone to use in their section of the
BCP. She reviewed the template which shows the sections within the BCP in which IT provided
answers and where answers were to be given directly by the department. She also shared
suggestions and examples of appropriate answers.
Dr. Pat Bankston mentioned issues that exist with the academic portion of the BCP. Mr. Steve Balko
will be meeting with deans and faculty very soon to discuss the academic issues.
The template prepared by Dr. Wood will be placed on the CMT Oncourse site for everyone to use.
Steve Balko stated that he maintains an e-mail list of the points of contact and he can send it to those
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individuals as well. He will also check to see if there is an appropriate place on the website to place
it.
Steve Balko reported that the business operations portion of the BCP is almost complete. He will
begin scheduling meetings and training for the academic portion in the next few weeks. An update of
the units still needing to complete their BCP was sent out last month.
5.
Meeting Adjourned
The next full meeting will be held on December 12.
Submitted by Jackie Peyton
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