DESIGN AND CONSTRUCTION STANDARDS
FACILITIES MANAGEMENT SERVICES
DIVISION 1
GENERAL REQUIREMENTS
DIVISION 1
GENERAL REQUIREMENTS
Division 1 of the Carnegie Mellon University Design and Construction Standards Manual
addresses the following general requirements related to University projects.
01015
01020
01027
01028
01030
01031
01040
01045
01090
01100
01200
01300
01410
01500
01510
01530
01540
01550
01569
01580
01630
01700
01740
UNIVERSITY POLICIES
ALLOWANCES
APPLICATIONS FOR PAYMENT
CHANGE ORDER PROCEDURE
ALTERNATES
UNIT PRICES
PROJECT COORDINATION
CUTTING AND PATCHING
STANDARDS AND DEFINITIONS
PERMITS AND TAXES
PROJECT MEETINGS
SUBMITTALS
TESTING AND LABORATORY SERVICES
TEMPORARY FACILITIES
TEMPORARY UTILITIES
PROTECTION AND SAFETY DURING CONSTRUCTION
SECURITY
ACCESS ROADS AND PARKING AREAS
CONSTRUCTION CLEANING
PROJECT SIGNS
PRODUCT OPTIONS AND SUBSTITUTIONS
CONTRACT CLOSEOUT
WARRANTIES AND BONDS
01015 UNIVERSITY POLICIES
The requirements of this section shall apply to all University projects and shall be
incorporated into the Contract documents by the Design Consultant.
Respect and Cooperation
While University students shall not have access to construction areas, their proximity to
the construction area shall be respected. There shall be no harsh language that would be
offensive to the University community and/or the higher academic purposes of the
University. Such behaviors as whistling or making comments to or about University
students, staff, or faculty publicly will not be tolerated and will be cause for contract
termination.
The academic faculty, FMS personnel, and Security officers shall be respected and have
the right to ask questions and request information. All relationships with University
personnel shall be courteous and proper, and all comments made to them shall be solely
related to the construction project. Any requests made by University personnel shall be
verified directly by the University Project Manager.
Special attention shall be made when working in areas where the faculty is located.
Should the presence of the work and/or the noise or smell from the work cause a problem
with a faculty member, the Contractor shall stop and obtain clearance to proceed from the
University Project Manager
Drug and Alcohol Use
The University prohibits the unlawful possession, use, or distribution of illicit drugs and
alcohol by any employee, including Contractor personnel, on its property or as part of any
of its activities, including meal periods and breaks. Under local, state, or federal law,
those individuals who violate this policy are subject to the full range of penalties,
including fines and imprisonment. In addition to criminal penalties, violators may be
subject to University disciplinary action up to and including termination.
No employee or contractor personnel shall report to work while under the influence of
alcohol or illicit drugs.
Smoking Ordinance
The City of Pittsburgh has passed a no-smoking ordinance (Pittsburgh Code Title Six,
Article 1, Chapter 617) that restricts smoking in public places. In accordance with this
ordinance, the University has established a policy to maintain a healthy and safe
environment for its students, faculty, staff, and visitors while responding sympathetically
to individual choice.
Contract personnel shall adhere to the provisions of the ordinance and the University’s
smoking policy. Specifically, smoking is allowed only in areas designated and posted as
“smoking areas,” outdoor areas, or construction areas where access is positively
controlled by the Contractor and the smoke does not affect adjacent or connected areas.
Positive control means the work site is exclusively occupied by non-University personnel
D December 1998
P. 1-3
and passage through these work areas is controlled by the Contractor. NOTE, smoking in
areas where flammable materials are being used or stored is strictly prohibited.
Minority Utilization
It is a policy of the Commonwealth of Pennsylvania to contribute to the establishment,
preservation, and strengthening of minority business enterprise and to encourage the
participation of minority businesses in state procurement.
The University is committed to supporting small business enterprise including socially
and economically disadvantaged business enterprises. Small business enterprises are
defined as independently owned with no more than 500 employees and no more than $17
million in gross annual revenues. Socially and economically disadvantaged business
enterprises are those small business enterprises owned by women and/or minorities. The
overall University goal for small business participation is 15%, based on the dollar
volume of University purchasing. Within this goal, the University has established a goal
of 5% disadvantaged business participation.
Equal Employment Opportunity
The University is an affirmative action, equal opportunity employer. The University is
committed to providing equal employment opportunity and complies with applicable
federal, state, and local laws, statutes, orders, and regulations prohibiting discrimination
on the basis of race, color, religion, gender, age, national or ethnic origin, veteran status,
or non-job-related handicap
Sexual Harassment Policy
The University is committed to providing a working and educational environment for all
faculty, staff, and students that is free from sexual harassment.
Sexual harassment is unacceptable behavior and will not be tolerated. It is a form of
misconduct that undermines the integrity of the conditions of employment and teaching
and of faculty-student relationships.
This policy is in effect on all construction sites and will be enforced.
Building Machinery and Equipment
Building machinery and equipment—generation, storage, conditioning, distribution, and
termination equipment—shall be limited to: air conditioning limited to heating, cooling,
purification, humidification, dehumidification, and ventilation; electrical; plumbing;
communications limited to voice, video, data, sound, master clock, and noise abatement;
alarms limited to fire, security, and detection; control system limited to energy
management; traffic, parking lot, and building access; medical system limited to
diagnosis and treatment equipment, medical gas, nurse call, and doctor paging; laboratory
system; cathodic protection system; and furniture, cabinetry and kitchen equipment.
The term building machinery and equipment shall include boilers, chillers, air cleaners,
humidifiers, fans, switchgear, pumps, telephones, speakers, horns, motion detectors,
dampers, actuators, grills, registers, traffic signals, sensors, card access devices,
guardrails, medical devices, floor troughs and grates, and laundry equipment, together
with integral coverings and enclosures, whether or not damage would be done to the item
or its surroundings upon removal, or whether or not the item is physically located within
a real estate structure. The term building machinery and equipment shall not include
guardrail posts, pipes, fittings, pipe supports and hangers, valves, underground tanks,
wire, conduit, receptacle and junction boxes, insulation, and ductwork and associated
coverings.
01020 ALLOWANCES
This section specifies administrative and procedural requirements governing handling and
processing of allowances.
Selected materials and equipment, and where applicable their installation, are shown and
specified in Contract documents by allowances. Allowances are established in lieu of
additional requirements and to defer selection of actual materials and equipment to a later
date when additional information is available for evaluation. Additional requirements, if
necessary, will be issued by change order. The University Project Manager shall be
consulted for the items to be listed as allowances.
Allowances shall cover all costs for furnishing, delivery, and installation of allowance
materials, including all required taxes, less any applicable trade discount.
The Contractor shall confer with the University Project Manager for project-specific
allowances.
01027 APPLICATIONS FOR PAYMENT
This section specifies administrative and procedural requirements governing the
Contractor’s Application for Payment using AIA Document G702.
Schedule of Values
The Contractor shall prepare a Schedule of Values in accordance with the following
requirements.
Preparation
The Contractor shall correlate line items in the Schedule of Values with other required
administrative schedules and forms, including the following:
1. Contractor’s construction schedule
2. Application for Payment form
3. List of subcontractors
4. List of products
5. List of principal suppliers and fabricators
6. Schedule of submittals
Transmittal
The Contractor shall submit a Schedule of Values to the University Project Manager at
the earliest feasible date, but in no case later than seven days before submittal of initial
Application for Payment.
Form and Content
The Contractor shall use the Project Manual’s table of contents as a guide to establish a
format, as follows:
1. Include project identification
a. Project name and location
b. Name of Design Consultant
c. University project number (obtained from University Project Manager)
d. Contractor’s name and address
e. Date of submittal
f. Purchase order (PO) number
2. Arrange the Schedule of Values in tabular form with separate columns for each item
using AIA Document G703 Continuation Sheets.
3. Break each separate Schedule of Values down in enough detail to facilitate continued
evaluation of Application for Payment and progress reports. If suitable, break
principal subcontract amounts down into several line items. Round amounts off to the
nearest whole dollar; the total must equal the Contract sum.
4. For each part of the work where an Application for Payment may include materials or
equipment, purchased, or fabricated and stored but not yet installed, provide separate
line items in the Schedule of Values for the initial cost of materials, for each
subsequent stage of completion, and for the total installed value of that part of the
work.
5. Show line items for indirect costs and margins on actual costs, only to the extent that
such items will be listed individually in Applications for Payment.
At the Contractor’s option, temporary facilities and other major cost items that are not
direct costs of actual work-in-place may be shown as separate line items in the
Schedule of Values or distributed as general overhead expense.
6. Update and resubmit the Schedule of Values by showing each change order as a new
line item, identified in accordance with the University change order number.
Application for Payment
The general preparation instructions are as follows:
Each Application for Payment shall be consistent with previous applications as certified
by the University Project Manager and paid for by the University.
The initial Application for Payment, the Application for Payment at time of substantial
completion, and the final Application for Payment involve additional requirements that
are described later in this section.
The period of construction work covered and the date for each progress payment are
indicated in the Contract documents.
Using the AIA Document G702 and Continuation Sheets G703 as the Application for
Payment form, the Contractor shall:
•
Complete every entry on the form, including notarization and execution by a person
authorized to sign legal documents on behalf of the Contractor. Incomplete
applications will be returned without action.
•
Ensure that entries match data on the Schedule of Values; use the updated schedule if
revisions have been made.
•
Include the amounts of change orders issued prior to the last day of the construction
period covered by the application.
•
Deduct 10% retainage on all progress payments.
Transmittal
Two forms of payment for contracting services are available from the University:
Invoicing and credit card payment using the Tartan Trust Purchasing Card—a
Mastercard. Credit card payment is being used on a limited basis and contractors shall
indicate on bid forms if they accept credit cards. Credit card payments must be supported
by itemized receipts from the Contractor.
The Contractor shall submit four executed copies of each Application for Payment to the
University Project Manager at:
Carnegie-Mellon University
Accounts Payable
5000 Forbes Avenue
Pittsburgh, PA 15213
The Contractor shall transmit each copy with a transmittal form listing attachments and
recording the appropriate information related to the application.
Invoices for monthly progress (percent complete) payments will generally be paid within
30 days of invoice receipt if the amount invoiced corresponds to the amount of work
completed.
Initial Application for Payment
Administrative actions and submittals that must precede or coincide with the submittal of
the first Application for Payment include the following:
• List of subcontractors
• List of principal suppliers and fabricators
• Schedule of Values
•
•
•
•
•
•
Contractor’s construction schedule
Schedule of principal products
Copies of building permits
Initial progress report
Certificates of insurance and insurance policies
Performance and payment bonds (if required)
Application for Payment at Substantial Completion
Following issuance of substantial completion, the Contractor shall submit an Application
for Payment. This application shall reflect any certification of partial substantial
completion issued previously for University occupancy of designated portions of the
work. Administrative actions and submittals that shall precede or coincide with this
application include the following:
• Occupancy permits and similar approvals
• Warranties (guarantees) and maintenance agreements
• Test/adjust/balance records
• Maintenance instructions
• Final cleaning
• Application for reduction of retainage and consent of surety
• List of incomplete work, recognized as exceptions to the certificate of substantial
completion issued by the Design Consultant
Final Payment Application
Administrative actions and submittals that must precede or coincide with the submittal of
the final Application for Payment include the following:
• Completion of project closeout requirements
• Completion of items specified as incomplete at the time of substantial completion
• Assurance that work not complete and accepted will be completed without undue
delay
• Assurance that unsettled claims will be settled
• Transmittal of required project closeout construction records to the University Project
Manager
• Proof that taxes, fees, and similar obligations have been paid
• Removal of temporary facilities and services
• Removal of surplus materials, rubbish, and similar elements
• As-built prints of modifications or deviations during construction
01028 CHANGE ORDER PROCEDURE
This section specifies administrative and procedural requirements for handling and
processing changes in the work.
Except in cases of emergency, no changes in the work required by the Contract
documents may be made by the Contractor or Design Consultant without prior approval
of the University Project Manager.
The University Project Manager may at any time, without invalidating the Contract and
without Notice to Sureties, order changes in the work by a written change order or a field
order. Such changes may include additions and/or deletions.
Where the University Project Manager desires to make changes in the work through use
of a written change order, the following procedures shall apply:
1. If requested by the University Project Manager, the Contractor shall prepare and
submit a detailed proposal, including all cost and time adjustments to which the
Contractor believes it will be entitled, if the change proposed is incorporated into the
Contract. The University Project Manager shall be under no legal obligation to issue a
change order for such a proposal.
2. The parties shall attempt in good faith to reach agreement on the adjustments needed
to the Contract to properly incorporate the proposed change(s) into the work. In the
event that the parties agree on such adjustments, the University Project Manager may
issue a change order and incorporate such changes and agreed to adjustments, if any.
3. In some instances, it may be necessary for the University Project Manager to
authorize work or direct changes for which no final and binding agreement has been
reached and for which unit prices are not applicable. In such cases, the following shall
apply:
a) Upon written request by the University Project Manager, the Contractor shall
perform the proposed work.
b) The cost of such changes shall be determined using an accounting system in
accordance with generally accepted accounting principles. These costs shall be
recorded daily, reported as a part of the Contractor’s daily report procedure, and
certified by the University Project Manager. Such costs shall be limited to those
identified for change orders, as described below.
c) In the event agreement cannot be reached, the University Project Manager shall
authorize the work to be performed by its own forces or to hire others to complete
the work. Such action on the part of the University Project Manager shall not be
the basis of a claim by the Contractor for failure to allow it to perform the
changed work.
Where changes in the work are made by the University Project Manager’s use of a field
order, the Contractor shall as soon as practicable, and in no case later than 10 working
days from the receipt of such order, unless another time period has been agreed to by both
parties, give the University Project Manager written notice stating the following:
•
•
•
The date and circumstances and source of the field order
The cost of performing work described by such order (if any)
The effect of the order on the required completion date of the project (if any)
The giving of each notice by the Contractor as prescribed by this section shall be a
CONDITION PRECEDENT to liability of the University for payment of any additional
costs incurred by the Contractor in implementing changes in the work. Under this section,
no order or statement of the University Project Manager shall be treated as a change
order, or shall entitle the Contractor to an equitable adjustment of the terms of the
Contract or damages for costs incurred by the Contractor, on any activity for which the
notice was not given.
In the event work is required due to an emergency as described in Article 10.6 of the
General Conditions, the Contractor must request an equitable adjustment as soon as
practicable, and in no case later than 10 working days of the commencement of such
emergency.
All Contractor requests for equitable adjustment must be submitted to the University
Project Manager in written form, including reason(s) for such adjustment, and the amount
of the proposed adjustment.
No adjustment of any kind shall be made to the Contract, if asserted by the Contractor for
the first time, after the date of final payment.
When the University Project Manager makes changes in the work through a change order
or a field order, the amount to be added to or deducted from the Contract may, at the
University Project Manager’s sole discretion, be calculated using one of the following
methods:
1. By unit prices stated in the Contract documents or subsequently agreed upon.
2. By a lump sum agreed upon by the Contractor and the University Project Manager,
that includes and is limited to the following:
a) Costs of labor, including social security and unemployment insurance, fringe
benefits required by agreement of custom, and worker’s or workmen’s
compensation insurance
b) Costs of materials, supplies, and equipment, including cost of transportation and
travel
c) Rental costs of machinery and equipment, exclusive of hand tools, whether rented
from the Contractor or not
d) Costs of additional premiums for all bonds and insurance, permit fees, and sales,
use, or similar taxes related to the work
e) The additional cost of supervision and field office personnel directly attributable
to the change, when the change results in an extension in the allowable time for
completion specified in the Contract documents
f) A maximum markup allowance of 10% for overhead and profit on all work
required by the change, whether performed by the Contractor or any
subcontractor. If the changes result in a reduction in the work and a credit to the
University, no markup will be allowed. Markup shall include the Contractor’s
direct costs incurred in the preparation of any proposals related to any change and
costs to process such changes.
3.
By segregating cost for work to be performed on a time and material basis and
monitoring such costs using an account system in accordance with generally
accepted accounting principles. These costs shall be recorded daily, reported as part
of the Contractor’s daily report procedure, and certified by the University Project
Manager. Such costs shall be limited to those identified in the preceding two items.
Invoices for time and material work must be presented with complete back-up
records.
01030 ALTERNATES
This section specifies administrative and procedural requirements for Alternates.
An Alternate is an amount proposed by the Contractor, as stated on the Bid Form, for
certain construction activities that may be added to or deducted from the Base Bid,
provided the University has accepted such changes. Changes can be either in the amount
of construction or in the products, materials, equipment, systems, or installation methods
described in drawings and specifications.
The Contractor shall coordinate related work, and modify or adjust work as necessary to
ensure that work affected by each Alternate is complete and fully integrated into the
project.
The Contractor shall provide, as part of each Alternate, all miscellaneous devices,
accessory objects, and similar items that are incidental to, or required for, a complete
installation, whether or not they are mentioned as part of the Alternate.
The Contractor shall, immediately following award of Contract, prepare and distribute
notification of status of each Alternate to each party involved. Notification shall indicate
the status of Alternates as: (1) accepted, (2) rejected, or (3) deferred for consideration at a
later date, as indicated. A complete description of negotiated modifications, if any, shall
be included.
Detailed Alternates as required shall be listed and recorded on the Form of Proposal. The
Contractor shall confer with the University Project Manager for project-specific
Alternates.
01031 UNIT PRICES
This section refers to the definitions of units of work when the establishment of unit
prices is required. Unit price requests shall be listed in the Proposal Form.
The Contractor shall prepare a schedule of established unit prices that shall be approved
by the University Project Manager that shall contain:
• Generic name
• Unit of measure
• Price per unit
•
•
Related specification sections
Name of subcontractor assigned the work (if any)
The Contractor shall indicate whether add-prices are different from deduct-prices.
The University reserves the right to reject and/or negotiate these unit prices with the
successful bidder.
01040 PROJECT COORDINATION
The Contractor shall coordinate all work schedules through the University Project
Manager well in advance of the actual work taking place.
ONLY THOSE DIRECTIONS OR ORDERS CONFIRMED BY THE UNIVERSITY
PROJECT MANAGER SHALL BE RECOGNIZED AS VALID. The Contractor must
confirm these items with the University Project Manager prior to execution. All
directions, color choices, approved shop drawings, etc. by outside consultants must be
confirmed through the University Project Manager prior to ordering.
The Contractor shall notify the University Project Manager of special types of
construction (such as welding and any other activity that causes smoke, dust, noise, etc.),
three days prior to commencing work, so that the proper department affected can be
notified. The Contractor shall also notify the University Project Manager 10 days prior to
any utility shutdowns.
01045 CUTTING AND PATCHING
Cutting and patching is defined to include but is not necessarily limited to the cutting and
patching of nominally completed and previously existing work, in order to accommodate
the coordination of work, to prepare for the installation of other work, to uncover other
work for access or inspection, to obtain samples for testing, or for similar purposes. It
excludes integral cutting and patching during the manufacturing, fabricating, erecting,
and installing process for individual units of work.
Structural Work
The Contractor shall be instructed not to cut and patch structural work that could cause a
reduction of load-carrying capacity or load/deflection ratio. Temporary support shall be
provided when required.
Operational and Safety Limitations
The Contractor shall be instructed not to cut and patch operational elements and safetyrelated components if such actions reduce their capacity to perform in the manner
intended or result in decreased operational life, increased maintenance, or decreased
safety.
All work is to be conducted without interruption of services to any other portion of the
campus, building, wing, floor, etc. If it is necessary to interrupt services, arrangements
shall be made through the University Project Manager prior to interruption. At no time
shall services be permanently disconnected. All costs to rework services (unless
specifically noted) shall be included in the contractor’s work and bid price.
Visual Requirements
The Contractor shall instruct workers not to cut and patch work that is exposed on the
exterior or exposed in occupied spaces of the building, if such action reduces visual
qualities or results in substantial evidence of the cut and patch process. For work
involving structures of historical value or previously performed work, the original
installer or fabricator shall be engaged to perform the work. When this is not possible, the
Contractor shall engage recognized experts to perform the cut and patch work.
Pre-Approval
For work requiring significant cutting and patching, the Contractor shall be required to
submit a proposal requesting approval to proceed well in advance of the time when work
is scheduled to be performed. Included in the proposal shall be a description of why
cutting and patching cannot reasonably be avoided, how it will be performed, what
categories will be affected, products that will be used, tradespeople who will perform the
work, dates the work will be performed, and anticipated results in terms of compatibility
with the original work.
Structural and visual cutting and patching shall be assigned to the General Contractor to
ensure uniform quality of workmanship.
01090 STANDARDS AND DEFINITIONS
This section defines the terms found in specification language and other Contract
documents, including drawings. It also specifies procedural and administrative
requirements for compliance with governing regulations and codes and standards
imposed upon the work.
Standards
This section specifies procedural and administrative requirements for compliance with
governing regulations and codes and standards imposed upon the work. These
requirements include obtaining permits, licenses, releases, and similar documentation, as
well as payments, statements, and similar requirements associated with regulations,
codes, and standards. For the University’s records, copies of permits, licenses,
certification, inspecting reports, releases, jurisdictional settlements, notices, receipt for
fee payments, judgment, and similar documents, correspondence, and records established
in conjunction with compliance with standards and regulations bearing upon performance
of the work are required.
Definitions
This section defines the terms found in specification language and other Contract
documents, including drawings. (Drawings are recognized as being diagrammatic in
nature and not completely descriptive of requirements.) Definitions and explanations
contained in this section are not necessarily either complete or exclusive, but are general
for the work to the extent that they are not stated more explicitly in another element of the
Contract documents. (The Design Consultant shall list definitions under this section.)
Drawing Symbols
Graphic symbols used on the drawings are those symbols recognized in the construction
industry and those provided in Division X, Section XX060.
Mechanical/electrical graphic symbols on drawings are generally those recommended by
the American Society of Heating, Refrigerating, and Air-Conditioning Engineers
(ASHRAE).
01100 PERMITS AND TAXES
The Contractor shall secure and pay for the building permit, other permits, governmental
fees, licenses, and inspections necessary for the execution of the work.
Copies of all permits, licenses, etc., shall be submitted to the Design Consultant and the
University Project Manager upon receipt by the Contractor and prior to start of the work.
Permits shall be prominently displayed as required by law.
The Contractor shall pay sales, consumer, use, and similar taxes for the work and the
materials required, which include but are not limited to Pennsylvania sales tax, Allegheny
County sales tax, and any and all taxes levied by the City of Pittsburgh.
Sales and Use Tax Refunds
The Contractor shall seek and apply all exemptions from sales and use tax for materials,
equipment, and labor entering into the work. Exemptions include, but are not limited to,
items listed as “building machinery and equipment” as that term is used in PA ST P.S. §
7202, effective July 1, 1998, as described below.
The Contractor shall check all materials, equipment, and labor entering into the work and
shall keep such full and detailed accounts as may be necessary for proper financial
management under this Contract, and the system shall be satisfactory to the University.
The University or its representative shall be afforded access to all of the Contractor’s
records, correspondence, instructions, drawings, receipts, vouchers, memoranda, and
similar data relating to payments of Pennsylvania sales and use tax under this Contract.
The Contractor shall preserve all such records for three years after the final payment, or
for such longer period as may be required by law.
The Contractor shall assign and transfer to the University all its rights to sales and use tax
that may be refunded as a result of a claim for refund for materials purchased in
connection with any Contract and shall execute any and all necessary additional
documents. Further, the Contractor shall not file a claim for refund for any sales or use
tax that is the subject of such assignment.
The Contractor shall include the text of subparagraphs above in full in any contracts with
subcontractors.
01200 PROJECT MEETINGS
This section specifies administrative and procedural requirements for project meetings.
Pre-Construction Conference
A pre-construction conference and organizational meeting shall be held at the project site
at a time to be announced by the University Project Manager.
Attendees shall include representatives from the University, the Design Consultant, the
Contractor, the Contractor’s superintendent, the major subcontractor, manufacturers,
suppliers, and other concerned parties. They shall be represented at the conference by
persons familiar with, and authorized to, conclude matters relating to the work.
The agenda shall include items of significance that can affect progress, including such
topics as follows:
• Tentative construction schedule and critical work sequencing
• Designation of responsible personnel
• Procedures for processing field orders and change orders
• Procedures for processing Applications for Payment
• Distribution of Contract documents
• Submittal of shop drawings, product data, and samples
• Preparation of record documents
• Office, work, and storage areas
• Equipment deliveries and priorities
• Safety procedures and first-aid
• Security
• Housekeeping
• Working hours
Progress Meetings
The University Project Manager will schedule progress meetings.
Attendees shall include, in addition to the University Project Manager and the Design
Consultant, each subcontractor, supplier, or other entity concerned with current progress
or involved in planning, coordination, or performance of future activities. They shall be
represented at these meetings by persons familiar with the project and authorized to
conclude matters relating to progress.
The agenda shall cover the following three items:
•
•
•
Review and correction or approval of minutes of the previous progress meeting
Review of other items of significance that can affect progress
Other topics as appropriate to the current status of the project
Attendees shall review the construction schedule for progress since the previous meeting.
Each activity’s status shall be determined in relation to the construction schedule, whether
it is on time, ahead or behind schedule. If construction is behind schedule, the Contractor
shall determine how to expedite it, and shall secure commitments from parties involved
to do so. Schedule revisions shall be discussed to ensure that current and subsequent
activities will be completed within the Contract Time.
Present and future needs of each entity present shall be reviewed, including such items as
follows:
• Interface requirements
• Time and sequences
• Deliveries and off-site fabrication problems
• Access
• Site utilization
• Temporary facilities and services
• Hours of work
• Housekeeping
• Quality and work standards
• Change orders
• Documentation of information for payment requests
• Requests for information
• Field orders
Copies of the meeting minutes shall be distributed to each party present, and to other
parties who were not able to be present, no later than three days after each progress
meeting. The report shall include a brief summary, in narrative form, of progress since the
previous meeting and report.
The schedule shall be revised after each progress meeting, where revisions to the schedule
have been made or recognized. Schedule revisions shall be made by change order.
01300 SUBMITTALS
This section defines the administrative and procedural requirements for submittals
required for performance of the work, including the following:
• Contractor’s construction schedule
• Shop drawings
• Product data
• Samples
Submittal Procedures
Coordination, preparation, and processing of submittals with performance of construction
activities are required. Submittals must be coordinated with fabrication, purchasing,
testing, delivery, and other submittals and related activities that require sequential
activity.
Processing time should allow for sufficient review by the University Project Manager as
well as the Design Consultant. The University Project Manager will notify the Design
Consultant as to which submittals require design review.
Submittals shall be identified with the following information:
• Project name
• University project number
• Date
• Name and address of Design Consultant
• Name and address of Contractor
• Name and address of subcontractor, supplier, and manufacturer
• Name and title of appropriate specification section
• Drawing number and detail reference, as appropriate
Each submittal package shall be routed through the Design Consultant to be logged in and
distributed with a copy to the University Project Manager.
Submittals affecting color selection for the exterior or interior shall be received at the
same time to facilitate color coordination.
Contractor’s Construction Schedule
A fully developed horizontal bar-chart type construction schedule is required from the
Contractor for use by the University Project Manager. The Contractor shall provide a
separate time bar for each significant construction activity with a continuous vertical line
to identify the first working day of each week. The same breakdown as is used for the
Schedule of Values shall be used. The Contractor shall indicate “substantial completion”
on the schedule to permit the Design Consultant’s procedures necessary for certification
of substantial completion.
Following response to initial schedule submittal, the Contractor shall have copies
distributed to the Design Consultant, the University Project Manager, and subcontractors
and suppliers.
Shop Drawings
Shop drawings include fabrication and installation drawings, setting diagrams, schedules,
patterns, templates, and similar drawings. Standard information drawings prepared
without specific reference to the project are not considered shop drawings.
Submittals required are as follows:
•
•
•
One correctable, reproducible transparency and six copies of the manufacturer’s
description data for materials, equipment, and fixtures, including catalog sheets
showing dimensions; performance characteristics and capacities; wiring diagrams and
controls; schedules; and other pertinent information as required, shall be submitted by
the Contractor to the Design Consultant for distribution.
In addition to the above, the Contractor shall send two copies of all shop drawing
submittals to the University Project Manager.
The Design Consultant shall send two copies of shop drawings, after action is taken to
approve or disapprove, to the University Project Manager.
Product Data
Product data include printed information such as manufacturer’s installation instructions,
catalog cuts, standard color charts, roughing-in diagrams and templates, maintenance
manuals, standard wiring diagrams, and performance curves. Where product data must be
specially prepared because standard printed data are not suitable for use, the Contractor
shall have this information submitted as a shop drawing.
The Contractor shall submit two copies of the maintenance manuals to the University
Project Manager.
Samples
Full-size fully-fabricated samples, finished as specified and physically identical with the
material or product specified, including color-range options and swatches showing texture
and pattern, shall be submitted to the University Project Manager upon request.
Samples and sample panels shall remain on the construction site until completion of the
project and shall be used as workmanship standards for colors, quality, etc. The
University Project Manager must review all finish samples.
01410 TESTING AND LABORATORY SERVICES
Carnegie Mellon Facilities Management Services will employ and directly fund on-site
testing and applicable laboratory consulting services independent of the Contractor. The
extent of the testing will be decided jointly by the University Project Manager and the
Design Consultant and will include but not be limited to such items as soil compacting
tests, moisture tests, soil samples, proof rolling, pavement compacting tests, concrete
tests, and structural steel connections. This testing shall be scheduled so as not to interfere
with the timely completion of the project.
To ensure maximum effectiveness of the testing, the Contractor shall coordinate with the
University Project Manager regarding services of the testing agency. The Contractor shall
provide assistance and equipment as required for the testing firm to perform field testing
and sampling as detailed in the specification. Re-testing for failed tests shall be at the
Contractor’s expense.
If additional testing by the Contractor is deemed necessary during project planning, this
may also be called for in the specification. However, this in no way shall interfere with,
or substitute for, the independent testing described in the two preceding paragraphs.
01500 TEMPORARY FACILITIES
This section describes the minimum requirements for adequate temporary facilities to
facilitate the construction process, including fabrication and installation of work at the
project site. It also includes temporary support facilities. These facilities include, but are
not limited to, the following:
• Dewatering facilities and drains
• Temporary enclosures
• Temporary heat
• Ventilation and humidity control
• Hoists and temporary elevator use
• Temporary roads and paving
• Construction aids and miscellaneous facilities
• Temporary power distribution
• Temporary lighting
• Field offices
• First-aid station
• Storage sheds and trailers
• Sanitary facilities
• Collection and disposal of waste materials
• Rodent and pest control
• Project identification sign
• Cellular telephones (All construction superintendents are required to have a cellular
phone.)
Due to the shortage of space on campus for setting up a Contractor’s field office, the
Contractor shall not assume that it will have a space to occupy for storage of materials
and/or the function of its field office. Unless prior agreement is reached with the
University Project Manager, providing space for storage and other Contractor needs is the
responsibility of the Contractor and shall be provided at its expense.
The General Contractor shall keep on site two sets of drawings, two sets of specifications,
and one copy of all approved submittals and shop drawings. One set of drawings shall be
for day-to-day use by the Contractor. The second set shall be used to document red line
mark-ups for record conditions. The set of shop drawings and submittals shall be used for
on-site verification of compliance with approved submittals.
All facilities must comply with governing regulations for installation and use of
temporary construction facilities, including health and safety regulations. The Contractor
is required to comply with pollution, environmental protection, and conservation
regulations for use of water and energy, and for control of dust, air pollution, noise, and
similar nuisances.
It is the Contractor’s sole responsibility to provide, maintain, and operate these facilities
unless otherwise directed by the University Project Manager. In some instances, existing
space within the project site may be available for these facilities. The location of all field
offices and storage facilities, if area is available, shall be coordinated with the University
Project Manager. The University will not provide additional space outside the project
limits for these facilities.
Existing toilet rooms in the building are available for use by the Contractor’s personnel.
Such facilities ARE NOT for the disposal of any debris or construction-related materials.
01510 TEMPORARY UTILITIES
This section covers the extension of public utilities to the construction site as needed for
the construction work prior to the availability of the building’s permanent services.
This section will be edited depending on project location. The Contractor shall confer
with the University Project Manager.
Unless stated otherwise in the Contract documents, the University will furnish electricity,
water, gas, sanitary, or other available utilities, when available. The University assumes
no responsibility for liability for loss of or damage to the equipment or materials of the
Contractor, or subcontractors, if any, resulting directly or indirectly from the use of same
by the Contractor or subcontractors. It is the Contractor’s responsibility to properly hook
up to these utilities at their existing locations and disconnect the same when completed. It
is also the Contractor’s responsibility to repair damages to the University’s utility
distribution system and equipment resulting from temporary connections to services. In
the event that power or utility services required are not available at the project site, the
Contractor shall coordinate the location of existing utilities with the University Project
Manager.
No connections to existing utilities shall be made without first securing the specific
authorization of the University and such connection must be made under the supervision
of the University’s designated representative and at such times as the representative may
designate.
All work is to be conducted without interruption of services to any other portion of the
campus, building, wing, floor, etc. If it is necessary to interrupt services, arrangements
must be made through the University Project Manager prior to interruption. At no time
shall services be permanently disconnected and all costs to rework the services (unless
specifically noted) shall be included in the Contractor’s work and bid price.
Shutdown or startup of any existing utility services shall be scheduled through the
University Project Manager and made ONLY by Carnegie Mellon’s Service Response
Center. The Contractor shall verify, prior to the start of the work, that the proper and
adequate shutdown/startup has occurred and that personnel are safe to perform the
necessary work. When a utility is shut down, lockout devices from both the University
and Contractor shall be placed on the appropriate device (i.e., valve, switch, etc.). Both
the appropriate Contractor and University personnel shall be present and in agreement
with the shutdown/startup of a utility service.
A MINIMUM OF 10 WORKING DAYS IS USUALLY REQUIRED TO SCHEDULE
UTILITY SERVICE SHUTDOWNS.
01530 PROTECTION AND SAFETY DURING CONSTRUCTION
This section outlines the University’s minimum requirements for protection and safety
during construction. These include, but are not necessarily limited to, the following:
• Barricades
• Enclosures
• Hazardous conditions
• Hazardous chemicals
• Radiation safety
• Use of equipment
• Use of University-owned equipment
• Hot work
• Confined space entry
• Blasting
•
•
Fire protection systems
Regulatory actions
The Contractor is responsible to comply with federal OSHA regulations (29 OFR 1926)
as well as applicable state and local regulations.
Barricades
The Contractor shall take all precautions for the safety and protection of all persons and
property that might be affected by the construction. Warning signs, lights, barricades, etc.,
shall be incorporated wherever appropriate. Contractors shall comply with all
requirements applicable to the project from regulating agencies including, but not
necessarily limited to, OSHA, Commonwealth of Pennsylvania, and Allegheny County.
Security, safety, protection of University assets, and environmental protection shall be the
total responsibility of the contractor.
The University Project Manager has the authority to direct the Contractor to add
additional protection such as warning signs, lights, barricades, etc., as may be necessary
for the protection of persons or property at no additional cost to the University.
Enclosures
The Contractor shall install a substantial and durable temporary enclosure around
partially completed areas of construction, with locking entrances adequate to prevent
unauthorized entrance, vandalism, theft, and similar deleterious effects and violations of
project security. At the time excavation or other substantial elements begin, for larger
projects, an enclosure fence with suitable locked entrance gates shall be installed. The
fence shall be located where indicated or, if not otherwise indicated, shall enclose
substantially the entire project site or portion determined by the Contractor to be
sufficient to accommodate the entire project construction operation.
Hazardous Conditions
If, during construction, hazardous or unsafe conditions are uncovered or result from the
work, the Contractor shall immediately identify, protect, and quarantine the area from
public access. The Contractor shall immediately notify the University Project Manager,
the Facilities Management Service Response Center, the University Security Department,
and the Environmental Health and Safety (EH&S) Office if danger to the campus
community is imminent or suspected.
Asbestos
The Contractor is generally not responsible for asbestos abatement. The University
manages asbestos removal actions. For each project, the University Project Manager will
identify the affected areas and will have the areas inspected by a consultant. The
University will arrange for the removal of any asbestos that would be disturbed by
construction activities.
If, however, during the course of the project Contractor personnel encounter asbestos-like
material not previously addressed, or if residual asbestos-containing building materials
degrade and release dust—work shall stop. The Contractor shall contact the University
Project Manager who will contact the Asbestos Manager to initiate remedial action.
All Contractor personnel should receive asbestos awareness training annually according
to OSHA’s standard, Asbestos (29 CFR 1926.1101).
Lead
Construction projects (e.g., repair, renovation, and demolition) that involve the
disturbance of lead materials shall be properly planned to ensure that hazards are properly
controlled. The Contractor is responsible for addressing the hazards associated with
working with lead-containing building materials, and protecting University personnel and
facilities as well as their own employees. The following activities are examples of
disturbance that must be managed appropriately to minimize health threats from lead:
• Sanding of lead-based paint
• Removal of lead-based paint (chemical, heat, blasting, or sanding)
• Abrasive blasting
• Demolition of substrate coated with lead-based paint (wall, window/door frame, etc.)
• De-soldering of lead drain lines
• Repair of flashing, roofing, gutters, or downspouts
The Contractor shall be responsible for proper management of potential hazards from
lead products, particularly lead-based paint. During project planning, the University
EH&S Office will evaluate the construction site and collect screening samples of
construction materials, including paint, for lead analysis. Where the evaluation shows the
possibility for lead-containing construction materials including paint, the Contractor shall
completely evaluate the degree of disturbance that the project would cause, conduct site
characterization, and implement protective procedures that will prevent lead exposure to
University personnel and property. While the University will exercise due diligence
during project planning, the Contractor shall be responsible for the control of all lead
hazards. Furthermore, the Contractor is responsible for the safety of its employees and
compliance with OSHA’s standard, Lead (29 CFR 1926.62).
Hazardous Chemicals and Waste
NO hazardous materials may be brought on to the University campus without written
permission from the University Project Manager and the University EH&S Office.
Contractors who use, bring to the site, or store hazardous chemicals at the project site in
such a way that members of the campus community or employees of other employers
(University and other contractors) may be exposed, shall additionally ensure that the
hazard communication programs developed and implemented (OSHA, 29 CFR 1926.59)
include the following measures:
•
Other employers shall have on-site access to Material Safety Data Sheets (MSDSs)
for each hazardous chemical that their employees may be exposed to while working.
•
Other employers shall be informed of any precautionary measures that need to be
taken to protect their employees during the workplace’s normal operating conditions
and in foreseeable emergencies.
•
The Contractor shall ensure that all containers are appropriately labeled.
The Contractor shall maintain, at the work site, all the MSDSs for those building
materials containing substances defined as being hazardous according to OSHA 29 CFR
1910 and 29 CFR 1926. The Contractor shall prevent exposure of University personnel to
hazardous substances and nuisance dust/odors generated by the work being performed.
Where prevention of exposure is not possible, the Contractor shall, through the University
Project Manager, provide warning to the department heads of the affected area at least
one week in advance of the work. In all cases, the Contractor shall maintain airborne
concentrations of hazardous chemicals to levels below OSHA permissible exposure limits
(PELs) or consensus safety standards.
For operations performed by University personnel where Contractor personnel are
exposed to hazardous substances, the Contractor may request the MSDSs for those
hazardous materials. The University will endeavor, where practicable, to prevent those
exposures and, where prevention is not possible, will limit exposures to allow OSHA
PELs or consensus safety standards.
Hazardous Waste
Hazardous wastes generated by the Contractor shall be properly disposed of via the
Contractors’ hazardous waste procedures; hazardous wastes from Contractor activities
shall NOT be entered into the University’s hazardous waste stream.
Radiation Safety
Potential radiation hazards at the University include radioactive materials, radiation
generating machines (e.g., x-rays), lasers, and RF radiation emitters (e.g., microwave
communication antennas). Entry into laboratories or building spaces with radiation hazard
warning signs is prohibited unless Contractor personnel have received proper training in
recognizing radiation hazards and implementing appropriate protective measures. Lockout/tag-out might be necessary.
The University Project Manager shall coordinate the work in areas of potential radiation
hazards with the Carnegie Mellon University Radiation Safety Officer. If Contractor
personnel identify areas (noted by caution signs) not previously discussed, they shall
immediately stop work and contact the University Project Manager. The University
Radiation Safety Officer will work with the University Project Manager to gain approval
to enter areas with potential radiation hazards, or will identify those facilities that will
have to be locked-out and/or tagged-out prior to the start of work.
Use of Equipment
The Contractor shall not position equipment such that egress routes are blocked, nor shall
they run machinery and equipment near building outdoor air intakes. The Contractor shall
ensure that high reach equipment (e.g., scaffolds, ladders, high lifts, cranes) are properly
positioned and installed, all safety devices are deployed, and areas below high-reach
equipment are maintained clear of personnel not directly involved in the project. This
includes areas covered by crane swings. Signage and barricades shall be the responsibility
of the Contractor. If the Contractor is found in non-compliance with these safety
conditions, work shall stop immediately until the condition is corrected.
Contractor employee safety, including employing safety measures such as the use of
harnesses and life-lines, proper securing of ladders, and the use of properly trained
employees to operate machinery, is the sole responsibility of the Contractor.
The Contractor may request exceptions to these requirements to BOTH the University
Security and EH&S offices through the University Project Manager. Exception
applications shall be in writing. The Contractor will not be authorized to proceed until
specifically approved to do so in writing from the University Project Manager.
Use of University-Owned Equipment
The Contractor shall not use University-owned equipment unless requested in writing and
approved by the University Project Manager in writing. Application to use Universityowned equipment shall include certification that the contractor personnel know how to
use the equipment safely and will use all the installed safety devices. Only those
Contractor personnel identified in the application will be allowed to use Universityowned equipment.
At no time shall the Contractor borrow any equipment, ladders, scaffold, containers,
tools, etc. from the University or its personnel. All items that might be required shall be
included in the bid for the work.
Hot Work
Contractors who are required to perform hot work (e.g., welding, cutting, soldering,
roofing) on University property shall apply for a hot work permit from the University
EH&S Office. Hot work by Contractors shall not proceed without an approved permit. An
application for hot work permit shall be submitted to the University EH&S Office.
Applicants must be prepared to show proof of their affiliation with the company,
department, or organization that they are representing, and provide all information
requested on the application regarding the exact work location, type of work to be done,
type of cutting/welding equipment to be used, and name of the equipment operator. If
more than one person is to operate the equipment, a list of all users must be included with
the application. Permits will not be issued if applications are not complete.
Hot work permits shall be prominently displayed wherever such equipment is being used,
and promptly returned when they have expired. If work must continue past the expiration
date, renewal is required prior to continuing.
Compliance with the precautionary safety rules listed on the permit is mandatory.
Confined Space Entry
Contractors shall conform to the requirements of OSHA’s Permit Required Confined
Spaces (29 CFR 1910.146). Confined space entry training for Contractor employees shall
be the responsibility of the Contractor. Where Contractor employees enter confined
spaces in a joint effort with University FMS personnel, the FMS employees shall follow
the University’s confined space entry procedures, unless the University EH&S Director
determines that the Contractor’s procedures provide a higher degree of safety.
Confined-space locations at the University are listed below. It is emphasized that this list
may not contain the name or location of every confined space at the University; the
Contractor shall bear the responsibility for determining the need for or extent of confined
space entry procedures.
 Fine Arts parking lot (3 places)
• Service tunnels (only if hot work is being
done)

•
Steam Vault A–outside Bellefield Boiler
plant

•
•
Steam Vault B–west side of railroad tracks

Steam Vault C–near railroad, below
Roberts Hall

•
Electrical tunnels/vaults:


FMS Building walkway
Bureau of Mines (BOM) Road
Donner Hall lawn
Tech Street
The Cut (3 places)–Communications
Fraternity area (2 places)–
Communications


Morewood Ave. (3 places)–
Communications
Cyert Hall (UCC) parking lot (2 places)
•
Manhole at Mellon Institute (MI)–NE
corner of boiler room
•
Manhole at MI–first floor across from
elevators
•
Neutralizing tank, outside Wean Hall
(WeH), off BOM Road
•
Fume hood exhaust ducts–WeH, Porter
Hall (PH), Hamerschlag Hall (HH),
Doherty Hall (DH) & MI
•
•
HVAC system ducts
•
Manhole next to CFA parking entrance,
GSIA side
•
•
Manholes across from CFA
•
Manhole outside Warner Hall, behind
student center (upper park area)
Grease pits under Highlander (café in
Resnik Building)
•
Cooling towers: Hunt Library, FMS
Manhole near College of Fine Arts (CFA)
parking entrance, corner of Margaret
Morrison Carnegie Hall (MMCH)
Blasting
NO blasting will be permitted on the University campus, facilities, or any University projects
elsewhere.
Fire Protection Systems
The Contractor shall be solely responsible for fire alarm system shutdowns by timely
coordination with the University Project Manager. The Contractor shall be liable for all false
alarms caused by the failure to properly coordinate fire alarm system shutdown.
Regulatory Actions
Regulatory actions, citations, penalties, fines, etc. for non-compliance with OSHA,
Commonwealth of Pennsylvania, and/or Allegheny County regulations shall be solely the
responsibility of the Contractor.
01540 SECURITY
The Contractor shall be responsible for all job site security. University security personnel are not
available, nor will they be responsible for job site security.
The Contractor agrees to bear all loss and damage to tools, equipment, appliances, materials, and
supplies not owned by the University which are used or/are to be used by the Contractor in the
execution of the work, no matter whether such loss or damage may be caused by fire, theft, or
otherwise, and to indemnify and hold harmless the University from all liability for such loss and
damage.
01550 ACCESS ROADS AND PARKING AREAS
The Contractor, where feasible, shall locate temporary roads, paved work/storage areas, and
temporary parking areas in the location of permanent facilities. Temporary paving shall be
extended in and around the construction area as needed to accommodate deliveries of materials,
storage and fabrication operations, use of machines such as truck-cranes, mock-ups, testing
operations, parking, administration/supervision/safety/ protection activities, and similar
construction-related needs.
Material delivered by the Contractor to the FMS storeroom or loading dock shall include the
Contractor’s name, Contractor’s project manager, University Project Manager, University project
number, and final destination for the material. Failure to include this information might result in
the storeroom refusing to accept the delivery.
The University does not provide parking of private vehicles of the Contractor, Contractor’s
employees, and/or subcontractors. Parking pass requests for Contractor and Contractor employee
vehicles shall be addressed to the Parking Office located in the East Campus Parking Garage. A
limited number of coin meters are available at various locations.
No vehicles are allowed on the campus walkway system, at any time, unless it is absolutely
necessary for the work and approved by the University Project Manager. Special passes are
required and shall be obtained prior to gaining access to University walkways. Procedures for
obtaining passes and access will be provided by the University Project Manager.
The Contractor shall notify the EH&S Office prior to any closings affecting Fire Department
access.
01569 CONSTRUCTION CLEANING
During the progress of the work, the Contractor shall store materials and equipment in an orderly
manner and shall at ALL times keep the premises free from debris, litter, rubbish, and
obstruction. The Contractor shall remove all debris totally on a daily basis and at NO TIME shall
the University’s waste containers be used. Requests for dumpster usage and placement must be
verified with the University Project Manager. Upon completion of the work, the Contractor shall
remove all construction equipment, surplus materials, and supplies belonging to the Contractor or
subcontractors and shall leave the premises and work in good order, vacuumed clean and ready
for use.
01580 PROJECT SIGNS
When required, the Contractor shall engage a professional sign maker to produce graphic signage
and install project signs in sizes and locations indicated and with graphic content indicated. Signs
shall be supported on suitable posts and framing of treated wood or steel, unless otherwise
indicated.
Signs shall be maintained through the construction period in a manner that will properly inform
both the public and persons seeking entrance to the project. Installation of other unauthorized
signs that are made visible to persons outside the project site shall not be allowed. The
Contractor shall prepare and install temporary signs within the site as indicated that will enable
construction personnel and visitors to locate access roads, parking, offices, first-aid station,
hoists, sanitary facilities, telephones, emergency exits, fire protection facilities, barricades,
hazardous elements of construction work, obstructions, and similar need-to-know directions and
information. The University Project Manager must review signage and graphics prior to
installation.
01630 PRODUCT OPTIONS AND SUBSTITUTIONS
Requests for substitution of products, materials, equipment, and methods of construction
required by Contract documents shall be made by a Bidder during the bidding period only, in
accordance with requirements of Instructions to Bidders. Any requests for substitution made after
the bidding period will be rejected. Before a substitution can be reviewed, the Contractor must
submit a list of changes or modifications needed to other parts of the work that will be necessary
to accommodate the proposed substitution. The Contractor shall be responsible for coordinating
all substitutions with other systems. Permitting substitutions of products during the bidding phase
ensures that all bidders have access to the same advantages. In addition, this method eliminates
future construction interface problems with other products and systems. Finally, it ensures that
the University will receive exactly what has been purchased in the bid. Exceptions to the above
are defined as follows:
Proprietary Specifications—Where only a single product or manufacturer is named, the
Contractor shall provide the product indicated. No substitutions will be permitted.
Semi-Proprietary Specifications—Where two or more products or manufacturers are named, the
Contractor shall provide one of the products indicated. No substitutions will be permitted.
The Design Consultant shall review all requests for substitution with the University Project
Manager before substitution can be approved.
If the University Project Manager agrees with a product substitution, the Contractor shall assume
full responsibility for the substituted product or system as well as the function of all aspects of
the work affected. The Contractor shall be responsible for all costs associated with or due to the
substitution.
01700 CONTRACT CLOSEOUT
Closeout is defined to include general requirements near the end of the Contract time, in
preparation for final acceptance, final payment, normal termination of Contract, occupancy by
the University, and similar actions evidencing completion of the work. Specific requirements for
individual units of work are specified in divisions 2 through 16. The time of closeout is directly
related to “substantial completion,” and therefore may be either a single time period for the entire
work or a series of time periods for individual parts of the work that have been certified as
substantially complete at different dates.
Prerequisites to Substantial Completion
Before requesting the Design Consultant’s inspection for certification of substantial completion,
either for the entire work or for portions of the work, the Contractor shall perform the following:
1. Advise the University Project Manager of pending insurance changeover requirements.
2. Submit specific warranties, workmanship/maintenance bonds, maintenance agreements, final
certifications, and similar documents.
3. Obtain and submit releases enabling the University’s full, unrestricted use of the work and
access to services and utilities—where required, including occupancy permits, operating
certificates, and similar releases.
4. Deliver tools, spare parts, extra stock of material, and similar physical items to the
University.
5. Complete start-up testing of systems and instructions for the University’s operating and
maintenance personnel. Discontinue or change over and remove temporary facilities and
services from the project site, along with construction tools and facilities mock-ups and
similar elements.
6. Make final changeover of locks and transmit keys to the University Project Manager, and
advise University personnel of the changeover in security provisions.
7. Complete final clean-up requirements.
8. Touch-up and otherwise repair and restore marred exposed finishes.
Known exceptions shall be listed in the request.
Inspection Procedure
Upon receipt of the Contractor’s request for initial inspection, the Design Consultant shall either
proceed with the inspection according to the following procedure or advise the Contractor of
unfilled prerequisites.
Following the initial inspection, the Design Consultant shall either prepare the Certificate of
Substantial Completion or advise the Contractor of work that must be performed before the
certificate will be issued. The Design Consultant shall repeat the inspection when requested and
when assured that the work has been substantially completed.
Results of the completed inspection will form the initial “punch-list” for final acceptance. The
Contractor shall have 30 days to complete the punch list or the University shall have the right to
hire a separate contractor to perform the work and back charge the original Contractor.
The Contractor shall submit a “consent of surety,” if required.
The Contractor shall submit a final liquidated damages settlements statement, acceptable to the
University.
The Contractor shall submit evidence of final, continuing insurance coverage complying with
insurance requirements.
Reinspection Procedure
The Design Consultant shall reinspect the work upon receipt of the Contractor’s notice that the
work, including punch-list items resulting from the initial inspection, has been completed, except
for those items whose completion has been delayed because of circumstances that are acceptable
to the Design Consultant.
Upon completion of reinspection, the Design Consultant shall either prepare a Certificate of Final
Acceptance, or shall advise the Contractor of work that is incomplete or of obligations that have
not been fulfilled, but are required for final acceptance.
If necessary, the reinspection procedure will be repeated.
Record Document Submittals
General
Specific required records are indicated in divisions 1 through 16 of this manual. General
submittal requirements are indicated in Division 1, Section 01300.
Record documents shall not be used for construction purposes. They shall be protected from
deterioration and loss in a secure, fire-resistive location; the Contractor shall provide access to
record documents for the Design Consultant’s reference during normal working hours.
Record Drawings
The Contractor shall maintain a record set of blue- or black-line white-prints of Contract
drawings and shop drawings in a clean undamaged condition. The set of record documents shall
be marked up to show the actual installation where the installed work varies substantially from
the work as originally shown. Whichever drawing is most capable of showing the actual “field”
condition fully and accurately shall be marked. However, where shop drawings are used for
mark-up, a cross-reference shall be marked at the corresponding locations on the working
drawings. Particular attention shall be given to concealed work that would be difficult to measure
and record at a later date.
On all record drawings, the Contractor shall:
•
Mark record sets with red erasable pencil and, where feasible, use other colors to distinguish
between variations in separate categories of work.
•
Mark new information that is known to be important to the University, but for some reason is
not shown on either Contract drawings or shop drawings.
•
Note related change order numbers where applicable.
•
Organize record drawings sheets into manageable sets, bind with durable paper cover sheets,
and print suitable titles, dates, and other identification on the cover of each set.
Record Specifications
The Contractor shall maintain one complete copy of the project manual, including specifications
and addenda, and one copy of other written construction documents such as change orders and
similar modifications issued in printed form during construction. These documents shall be
marked to show substantial variations in the actual work performed compared with the text of the
specifications and modifications as issued. Particular attention shall be given to substitutions,
selection of options, and similar information on work where it is concealed or cannot otherwise
be readily discerned at a later date by direct observation. Related drawing information and
product data shall be noted, where applicable.
Upon completion of the work, the Contractor shall submit record specifications to the Design
Consultant for the University’s record.
Record Product Data
The Contractor shall maintain one copy of each product data submittal. The Contractor shall
mark these documents to show significant variations in the actual work performed in comparison
with the submitted information. Both variations in the products as delivered to the site and
variations from the manufacturer’s instructions and recommendations for installation shall be
included. Particular attention shall be given to concealed products and portions of the work that
cannot otherwise be readily discerned at a later date by direct observation. Related change orders
and mark-up of record drawings and specifications shall be noted.
Upon completion of mark-up, the Contractor shall submit a completed set of record product data
to the Design Consultant for the University’s record.
Record Sample Submitted
Immediately prior to the date or dates of substantial completion, the Contractor shall meet at the
site with the Design Consultant and the University Project Manager, if desired, to determine
which, if any, of the submitted samples that have been maintained by the Contractor during
progress of the work, are to be transmitted to the University for records purposes and delivered to
the University’s sample storage area.
Miscellaneous Record Submittals
The Contractor shall refer to other sections of the specification for requirements of miscellaneous
record keeping and submittals in connection with the actual performance of the work.
Immediately prior to the date or dates of substantial completion, the Contractor shall complete
miscellaneous records and place them in good order, properly identified, and bound or filed,
ready for continued use and reference. The Contractor shall submit these records to the Design
Consultant for the University’s record.
Maintenance Manuals
The Contractor shall organize operating and maintenance data into suitable sets of manageable
size. The University shall be provided with four copies of each manual. Data shall be bound into
an individual binder properly identified and indexed as follows:
The cover shall show:
• Project title
• University project number
• Date
• Trade involved
The contents shall include:
• Index
• Summary sheet with warranties listing all equipment and products under warranty
• Copies of all approved submittals showing review stamp
•
•
•
Catalog cuts of all equipment
Composite as-built drawings of all primary systems, controls, ductwork, etc.
Balance reports for all systems
Closeout Procedures
Closeout procedures consist of providing instruction in operations and maintenance, cleaning the
work site area, properly disposing of debris, and removing temporary facilities. Closeout cannot
commence until ALL punch list items are completed.
General Operating and Maintenance Instructions
The Contractor shall arrange with the University Project Manager—at least 10 days in advance
for each installer of operating equipment and other work that requires regular or continuing
maintenance—to meet at the site with the University personnel to provide necessary basic
instruction in the proper operation and maintenance of the entire work. Where installers are not
experienced in the required procedures, the Contractor shall arrange for instruction by the
manufacturer’s representatives.
Cleaning
The Contractor shall provide final cleaning of the work at the time indicated, employing
experienced workers or professional cleaners for final cleaning. The assigned workers shall clean
each surface or unit of work to the condition expected from a normal, commercial building
cleaning and maintenance program. All work must comply with the manufacturer’s instructions
for operations.
The Contractor shall complete the following cleaning operations before requesting the Design
Consultant’s inspection for certification of substantial completion:
1. Remove labels that are not required as permanent labels.
2. Clean transparent materials, including mirrors and glass in doors and windows, to a polished
condition. Remove putty and other substances that are noticeable as vision-obscuring
materials. Replace chipped or broken glass and other damaged transparent materials.
3. Clean exposed exterior and interior hard-surfaced finishes until they are free of dust, stains,
films, and similar noticeable distracting substances. Restore reflective surfaces to their
original reflective condition. Leave concrete floors broom-clean. Vacuum carpeted surfaces.
4. Wipe surfaces of mechanical and electrical equipment clean. Remove excess lubrication and
other substances. Clean plumbing fixtures to a sanitary condition. Clean light fixtures and
lamps.
5. Clean the project site of rubbish, litter, and other foreign substances.
The Contractor shall ensure that safety standards and governing regulations for cleaning
operations are complied with. Waste materials shall be burned at the site. Debris or excess
materials shall not be buried on the University’s property. Volatile or other harmful or dangerous
materials shall not be discharged into drainage systems. Waste materials shall be removed from
the site and disposed of lawfully.
Except as otherwise indicated or requested by the Design Consultant, the Contractor shall
remove temporary protection devices and facilities that were installed during the course of the
work to protect previously completed work during the remainder of the construction period.
01740 WARRANTIES AND BONDS
This section defines general administrative and procedural requirements for warranties and bonds
required by Contract documents, including manufacturers’ standard warranties on products and
special warranties.
General
General closeout requirements are included in Section 01700 “Contract Close-out.”
Specific requirements for warranties for the work and products and installations that are specified
to be warranted are included in individual sections of divisions 2 through 16.
Certification and other commitments and assignments for continuing services to the University
are specified elsewhere in the Contract documents.
Manufacturers’ disclaimers and limitations on product warranties do not relieve the Contractor of
warranty on the work that incorporates such products, nor does it relieve suppliers,
manufacturers, and subcontractors required to countersign special warranties with the Contractor.
Definitions
Standard product warranties are preprinted written warranties published by manufacturers for
particular products and are specifically endorsed by the manufacturer to the University.
Special warranties are written warranties required by Contract documents, either to extend time
limits provided by standard warranties, or to provide greater rights for the University.
Warranty Requirements
Related Damages and Losses
When correcting warranted work that has failed, the responsible party shall remove and replace
other work that has been damaged as a result of such failure or that must be removed and
replaced to provide access for correction of warranted work.
Reinstatements of Warranty
When work covered by a warranty has failed and been corrected by replacement or rebuilding,
the Contractor or responsible party shall reinstate warranty by written endorsement. The
reinstated warranty shall be equal to the original warranty with equitable adjustment for
depreciation.
Replacement Cost
Upon determination that work covered by a warranty has failed, the Contractor shall replace or
rebuild the work to an acceptable condition, complying with requirements of Contract
documents. The Contractor is responsible for both direct and indirect costs of replacing or
rebuilding defective work regardless of whether the University has benefited from use of the
work through a portion of its anticipated useful service life.
University’s Recourse
Written warranties made to the University are in addition to implied warranties, and shall not
limit duties, obligations, rights, and remedies otherwise available under the law, nor shall
warranty periods be interpreted as limitations on time in which the University can enforce such
other duties, obligations, rights, or remedies.
Refusal of Work
The University reserves the right to refuse to accept work where a special warranty, certification,
or similar commitment is required as part of the work until evidence is presented that entities
required to countersign such commitments are willing to do so.
Submittals
Time of Submittal
The Contractor shall submit written warranties to the Design Consultant prior to the date certified
for substantial completion. If the Design Consultant’s certificate of substantial completion
designates a commencement date for warranties other than the date of substantial completion, the
Contractor shall submit written warranties upon request of the Design Consultant.
When a designated portion of the work is completed and occupied or used by the University, by
separate agreement with the Contractor during the construction period, the Contractor shall
submit properly executed warranties to the Design Consultant within 15 days of completion of
that designated portion of the work.
Special Warranties
When the Contractor, subcontractor, supplier, or manufacturer is required to execute a special
warranty, the responsible party shall prepare a written document that contains appropriate terms
and identification, ready for execution by required parties. The responsible party shall submit a
draft to the University through the Design Consultant for approval prior to final execution.
Form of Submittal
At final completion, the Contractor shall compile two copies of each required warranty and bond
properly executed by the Contractor or by the subcontractor, supplier, or manufacturer. Warranty
documents shall be organized in an orderly sequence based on the project manual’s table of
contents.
When operating and maintenance manuals are required for warranted construction, the
Contractor shall provide additional copies of each warranty, as necessary, for inclusion in each
required manual.