4608 North Monticello Avenue, #2E
Chicago, IL 60625
p.773.841.6606
f.773.509.0252
ejgeiger@gmail.com
Meeting Minutes
For: University of Wisconsin – Eau Claire, New Student Center Audiovisual Systems Program & Needs
Analysis
May 26th, 2010 (Revised June 24th, 2010, per notes from JA)
Present
Consultants
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Robb Stone, JDR Engineering
Erik Geiger, Geiger Design Consultants
Ashraf Sadek, Bray Associates
UWEC Representatives – Event Services
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Jason Anderson
Overview of Facility Audiovisual Services and Applications
Facilities are used by faculty, students and the greater community, with focus on usability by faculty
and students first. General users include guests of the University and then general event rentals to the
local public.
Typical support staff includes Jason, plus around eight (8) students that provide setup and run events,
whom also receive training as part of their ‘live sound’ education
“Learning & Technical Services” provides support and manages the campus ‘smart’ classroom systems,
but is not directly in charge of or affiliated with the Student Center staff or systems
UWEC does have a Certified Crestron Programmer on staff and has committed themselves to a fully
Crestron campus for systems control
UWEC is currently using Crestron RoomView for systems management and monitoring and would like
to see this expanded to the Student Center AV systems
UWEC would allow AV systems to use the campus computer network for both control/monitoring and
media transport – both on the structured cabling side and the network bandwidth/IP side, depending
upon the application
The Student Center currently uses “EMS” ‘Event Management Services’ “Visix” event scheduling
software and display touch screens for room scheduling and management. The new facility would use
these systems, expanding them for all reservable rooms, and reusing the existing EMS server
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These systems may integrate with building lighting control
Interface with the Campus Emergency Messaging System for supplementary notification
May include way-finding programming and displays or kiosks for visitor navigation
Current systems at the Davies Center do not meet user needs and are not compatible with the user
experience in campus “smart” classrooms
New systems need to be similar to the campus “standard”, but also fit within the requirements of
Event activities
The Davies Center does not up-charge users for audiovisual systems when the room is fitted with the
technology, and does not intent to charge for use of systems permanently installed
Teleconference events DO occur, but are typically done as portable “ad-hoc” systems that can be
integrated into the space in which they’re required
Sources in use might include:
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Laptops, which may be checked out by users, but are currently inadequate in number for
quantity of users
Dedicated PC computers, which are part of the in-room systems are desired, as:
Many users bring in USB ‘flash’ drives with their content or applications, which then require a
PC in the room, ready to go
Universal disc players (Blu-ray, DVD, CD, MP3, etc…) are desired for each complete system in
the facility, for users who bring legacy media. UWEC commented that this may be part of the
role of a room PC, which alleviates the risk of having obsolete equipment in the AV rack in a
few years’ time, with the benefit of additional cost savings as well.
Other legacy source equipment (VCR/VHS, document cameras, slide projectors/scanners, etc…)
should be portable equipment available “on request” and may be reused from the stock of
Davies Center equipment
Video upscalers, for legacy source signal types (composite, s-video, component, NTSC/PAL)
should be available as portable equipment, for use with legacy sources – thus the Student
Center systems will not require old source inputs, but may interface with current VGA & HDMI
inputs
Overview of Facility-wide Requirements
Paging/BGM
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Paging & Background Music (BGM) systems will be provided in all event rooms and throughout
public spaces (corridors, dining, etc…) where phone systems handset will not be found
Sources will be as per the previous campus comments, with CD, iPod, multiple satellite radio
receivers, local microphone & telephone system input
Paging system will interface with all room audiovisual systems through the digital audio
network
Paging system will be provided with feed from the campus emergency messaging system,
through the security and/or fire alarm system, with full-priority override for emergency
announcements. Rooms with video systems should also engage a video mute for
announcements
Integration of emergency announcements/security/fire alarm is to be “supplemental” only,
and will not replace the code-compliant audio and visual components of the emergency
notification, security or fire alarm systems
Each space/room as separate zone, with controller for selection of up to eight sources +
volume control/mute
Signage
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Signage will be provided both as:
Visix room reservation touch screens at all reservable spaces
General digital signage locations at building entries, lobbies and corridors at stair landings
There may be additional scope in the future of adding way-finding functions (programming and
touch-panel kiosks) in the building lobbies
Networked Digital Audio
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All building audio systems should be networked digital systems which reside on the building IP
network
There is currently no campus standard – CobraNet or EtherSound may be used, with a campus
preference for Yamaha or Biamp
Multipurpose inputs to the audio network should be “ready to use”, by utilizing in-wall panels
with built-in converters to network audio (i.e. wall panels with XLR inputs which convert analog
to CobraNet). The Student Center will not be using “wet” Ethernet jacks which require
configuration to interface
Digital Video
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No current requirement to transport video over IP
The campus is very interested in “future proofing” their systems, including planning for future
use of digital video such as HDMI, Display Port, or DVI-D
Every defined VGA input location should have HDMI or DVI capability collocated with it, or be
designed in a way that allows for easy upgrade to digital signal types(HDMI/DVI-D, Display
Port) in the future, including possible IP transport technologies.
There is no requirement for a VGA/HDMI input at EVERY receptacle in the spaces, but rather
should have one or two strategic locations in the room, with the exception of the ballroom
spaces, which require additional flexibility
All video switching and patching within each system in the facility should employ matrix
switching which is controlled by the Crestron system. The Event Services staff does not want to
have to manually patch ANY video (or audio) sources to destinations. All available sources
should have the ability to be automatically switched to any available destination – as defined
by room Program.
Broadcast Media
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UWEC desires a traditional digital/analog coaxial based CATV/MATV plant, to match their
existing campus cable distribution system. LTS will support the system, so the design of the
system must be coordinated with their current standards and requirements
At the time, conversion to an TCP/IP based ‘on-demand’ type CATV system is not envisioned
within the time frame of this project
The broadband CATV plant will process and distribute public cable television services
(Charter Cable), Campus television, and Sirius/XM radio to single endpoints throughout the
facility
Scott will define the physical plant requirements for CATV as the project progresses
Centralized IP monitoring & management of systems
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As per the previous items above, all audiovisual systems will reside on the building network to
provide integration with Crestron RoomView for system management and monitoring
Though lacking specifics, there is a definite desire to integrate Crestron with other systems
including BMS, lighting control, day lighting control, building security, etc…
Review of Standardized items
Control – Crestron: Touch Panels vs. Button Panels
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Control panels should preferably be touch-panel type, with integration of room lighting,
shade/blinds, and projection screens
The integration of other room systems should remove the need for separate room lighting
control panels, shade control panels and projection screen control panels from all locations
with touch-panel control
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Touch-panels are preferred for all systems, including small room systems, and should feature a
standard user interface which matches other rooms and systems in the facility
Smaller button type panels would be considered in small rooms if a substantial cost saving can
be shown – GDC to provide comparison
Touch panels should be 6” wall mount type in most rooms, with detachable wireless feature –
UWEC will provide IT coordination of wireless integration requirements
There will be a need to determine who will design the GUI/User interface for all control system
touch panels. Three options exist:
The GUI design is bid out and becomes the responsibility of the AV Contractor, with
coordination and approval of final design by the AV Consultant and UWEC
The GUI design is provided by the AV Consultant as additional scope and provided as part of
the bid documentation, ensuring uniformity in bid responses. The AV Consultant would work
closely with UWEC staff to develop the standard GUI. This is the option preferred by Charles at
UWEC, and has been requested to be added to GDC's scope.
The GUI design is provided by the Crestron programmer at UWEC to the AV Contractor, with
review and approval of the Contractor and AV Consultant
Displays: Types, Aspect & Resolution
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All displays (projectors and projection screens) should be 16:10 aspect ratio (1:1.6) as per the
current campus standard
All displays (flat panel LCD/plasma) should be standard 16:9 aspect ratio (1:1.78)
High definition, with a minimum of 1920x1200 (for 16:10)
1366x768/1366x800 may be considered for smaller display systems and locations where costsavings is required
All projection systems will be sized to provide a minimum 7:1 contrast ratio over the room
ambient lighting, within the limits of the room lighting design coordination and day lighting
control. UWEC has requested a limit, however, to projector size of 12,000 lumen to limit costs.
Preferred manufacturers for displays, by current campus practices are:
Panasonic for all projectors, with Christie Digital or Digital Projection for larger projectors.
UWEC has expressed concern with the ongoing cost of large, high output projectors and
requests that projectors be kept to the Panasonic range.
Samsung Synch Master for all flat panel displays, with LG or Panasonic as acceptable
alternates. NEC may also be considered acceptable
The campus would prefer NO Sharp display products, if acceptable
Da-Lite or Draper projection screens are acceptable
Audio: Program & Reinforcement
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Program audio should be stereo speakers at the display. Only recessed in-wall speakers will be
acceptable for this application
In large spaces, program audio may use the ceiling speakers or voice reinforcement system
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All audio systems and speakers should be full-range, higher-power systems with excellent
fidelity. No budget model, paging-only type speakers will be allowed.
Recessed speakers should provide back-up to larger concert systems which UWEC will use in
ballrooms
Subwoofers should be provided, as required, in spaces to ensure full-range audio from ceiling,
in-wall type systems
Sources:
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As per notes above, with:
In room PC computers (In room Dell Desktop Computers will be 3RU and contain a BluRay DVD
Drive and TV Tuner)
Inputs for portable laptops
Universal disc players in rooms with racks for the following formats
 Blu-ray
 DVD
 CD audio
 MP3, AVI, etc…
iPod docks in-room or in-rack
 Numark IDEC
 Should have s-video output to display for iPod video
 UWEC would welcome Crestron IPod units or Tascam 200CDi to save cost.
Portable devices for legacy formats with video upscalers for input to laptop VGA/HDMI
connection
Prefer combination of portable and installed wireless microphone systems for presentation,
including mostly lapel mics with some handheld systems – dedicated to non-concert event
applications
A selection of wired tabletop/lectern type microphones for table/panel discussions, which
input to room wall panels
Listening Assistance will be provided, both as installed, and in some cases, portable systems, to comply
with the requirements of ADA, including minimum required belt pack receivers and headphones. RFFM wireless will be used for all Assistive Listening systems. The UWEC campus is standardized on Listen
Technologies product.
Review of Specific Room Types & Locations
Meeting Rooms
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Type I – Small
Visix display at room entry
Projector and Projection Screen, sized per room
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Recessed program speakers in wall at screen. UWEC standards include: EV, JBL, Tannoy, EAW
or Klipsch
Input panel recessed in table with floor box below table
Crestron wireless touch panel, in wall dock
Equipment rack - small, in millwork or furniture, with, Owner provided Dell Desktop computer
which will have a TV Tuner and Bluray Player (at 3 RU), and iPod dock
Type II – Medium – Combinable room with partition wall, with one per each divisible space:
Visix display at each room entry
Projector and Projection Screen, sized per room
Recessed ceiling program speakers. UWEC standards include: EV, JBL,
Tannoy, EAW or Klipsch
Input panel recessed in table with floor box below table
Crestron wireless touch panel, in wall dock
Equipment rack - small, in millwork or furniture, with, Owner provided Dell
Desktop computer which will have a TV Tuner and Bluray Player (at 3 RU), and iPod dock
Room combining of all video & audio inputs to both displays
Type III – Large
Visix display at room entries
Projector and Projection Screen, sized per room
Recessed program speakers in wall at screen
Voice reinforcement speakers in ceiling
 UWEC standards include: EV, JBL, Tannoy, EAW or Klipsch for either
Input panel in floor box below table
Input panel in wall at front of room with computer VGA/HDMI input, 2 mic, 1 line
Crestron wireless touch panel, in wall dock
Equipment rack - small, in millwork or furniture, with, Owner provided Dell Desktop computer
which will have a TV Tuner and Bluray Player (at 3 RU), and iPod dock
Room PC in equipment rack
Two (2) wireless mic systems, in rack
Ballrooms
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Small – Divisible x2
Projectors on motorized lifts, with shared lifts for two projectors at opposing walls (4 smaller
on two lifts, one large for entire room)
Motorized projection screens (4 smaller, 1 large for entire room)
Wall inputs at each stage location and two floor locations for “universal” lectern, using a
common universal all-in-one connector. Lectern to be compatible for all ballroom spaces with
a minimum of three (3) lecterns outfitted and provided
Front of House (FOH) and stage input/output boxes (floor boxes) at FOH and stage locations (3)
with snake I/O, VGA+audio & HDMI, Crestron connection, mic/line I/O
Multiple wall and floor locations for audio mic/line input/output panels
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Wireless mic systems, minimum 2 per divisible space
Voice reinforcement audio system with recessed high-power ceiling speakers (UWEC standards
include: EV, JBL, Tannoy, EAW or Klipsch)
DSP mixing – zoned for divisible space and stage locations (min. 5 zones)
Video room combining for up to two simultaneous inputs
Production intercom, 2-channel, at each FOH, stage and DMX location – integrated to the
House 4-channel intercom system
Digital snake system, consisting of stage box/rack, transport and FOH controller & I/O box –
minimum 24x8 system
Stage monitors, min. 2, powered wedge type
Event Sound System (Furnished By Owner) consisting of:
 JBL VRX928 line arrays of 6 tops per side, plus 4 subs per side – on floor
 Yamaha digital snake system
 FOH digital console
Large – Divisible x4
Projectors on motorized lifts, with shared lifts for two projectors at opposing walls (8 smaller
on two lifts, one large for entire room)
Motorized projection screens (8 smaller, 1 large for entire room)
Wall inputs at each stage location and two floor locations for “universal” lectern, using a
common universal all-in-one connector. Lectern to be compatible for all
ballroom spaces with a minimum of three (3) lecterns outfitted and provided
Front of House (FOH) and stage input/output boxes (floor boxes) at FOH and stage locations (3)
with snake I/O, VGA+audio & HDMI, Crestron connection, mic/line I/O
Multiple wall and floor locations for audio mic/line input/output panels
Wireless mic systems, minimum 2 per divisible space
Voice reinforcement audio system with recessed high-power ceiling speakers, DSP mixing –
zoned for divisible space and stage locations (min. 5 zones)
Video room combining for up to two simultaneous inputs
Production intercom, 2-channel, at each FOH, stage and DMX location – integrated to the
House 4-channel intercom system
Digital snake system, consisting of stage box/rack, transport and FOH controller & I/O box –
minimum 40x8 system
Stage monitors, min. 2, powered wedge type
Event Sound System - EV XLC Array, with amplification & speaker controller/processors
Pre-function Areas
Visix panel at entry
Ceiling Paging/BGM speakers and control
Multipurpose Room – Auditorium/Cinema
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Projector in projection room – for digital cinema type events (but 2k/4k DC not yet required)
Projection screen with motorized adjustable masking for multiple aspect ratios (1:1.33;
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1:1.78; 1:1.85; 1:2.35)
Sources same as other spaces with additional Universal Disc Player
7.1 surround sound system – using existing Davies Center equipment including:
Denon DVD players
7.1 processor
8 EV SL10-2V
1 EV TL440
Ceiling mounted voice reinforcement speakers (UWEC standards include: EV, JBL, Tannoy, EAW
or Klipsch)
Input at wall for mic/line/DMX inputs
Input at stage for standardized lectern
Minimum 4 wireless mic systems
FOH to stage box and connection for digital snake system
Wireless touch panel at stage, in dock
Wired touch panel in Projection/Control Room
Visix panels at entry
Event Support Spaces
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Green Room/Dressing Rooms
Ceiling paging/BGM speakers with control
Visix panel at entry
4-channel production intercom wall speaker panel
Event Center Offices
4-channel production intercom wall speaker panel in each of 7 offices
AV Storage & Control Rooms – No installed systems in Storage Rooms
Student Government
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SG Workroom
Ceiling mounted projector, sized per roughly 6’x6’ size area on wall, for poster painting/art
creation
Document camera, at rack, with minimum SXGA+ resolution
Surface mounted program speakers, positioned to cover the room. Should be EV, JBL, EAW,
Tannoy or Klipsch
Input panel in rack for PC & Laptops
Crestron button control panel
Equipment rack - small, in millwork or furniture, with, Owner provided Dell Desktop computer
which will have a TV Tuner and Bluray Player (at 3 RU), and iPod dock
Lounges & Recreation
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“Cabin” Lounge & Bar
Ceiling mounted projector and motorized projection screen at stage, sized as per the room
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Ceiling mounted voice reinforcement speakers + subwoofers for BGM/Paging
Local sources at bar, including iPod dock, CD player, XM/Sirius radio tuner
Crestron control of audio/video & room lighting
Visix panels at each entry
Permanent small high-output concert line array system at stage, with amplification and
speaker controller – to be used with portable FOH digital mixer and digital snake (Nexo System
preferred by UWEC)
Digital snake system, consisting of stage box/rack, transport and FOH controller & I/O box –
minimum 24x8 system
FOH input location on upper level with feed to stage location, for connection of digital snake
system
Rack in Cabin storage room for amps & controllers
Alumni Center
Space will function as an extension of the small ballroom and should interface with the audio
and AV matrix switches for that ballroom, including all room combining functions
May function as overflow space as well
Visix panels at each entry
Motorized recessed projection screen above fireplace with ceiling mounted projector, sized
per room requirements (no motorized lift)
Audio as per Type III meeting rooms
Rack with sources and equipment
Multi-display wall consisting of 2x2 matrix of flat panel displays for presentations and events.
NO multi-window processing required. Only one source across entire display wall at a time
Crestron wireless touch panel in wall dock
Wall input for mic/line & laptop VGA+audio/HDMI
Campus Living
BGM/Paging audio using ceiling speakers, with local selector/control
Up to four (4) wall/ceiling mounted flat panel displays with campus cable connection for
new/entertainment/signage
“Non-Traditional” Lounge
BGM/Paging audio using ceiling speakers, with local selector/control
Up to two (2) wall mounted flat panel displays with campus cable connection for
new/entertainment/signage
“Safe” Lounge
BGM/Paging audio using ceiling speakers, with local selector/control
Up to two (2) wall mounted flat panel displays with campus cable connection for
new/entertainment/signage
“Media” Lounge
3-4 wall mounted flat panel displays with inputs at furniture or display for student’s video
game consoles. Inputs to include composite, s-video, component, HDMI
TV tuner at each display for campus cable
Inputs at furniture for connection of student’s headphones
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Button controls for each display for source selection, volume, mute, etc…
BGM/Paging audio using ceiling speakers, with local selector/control
Student Lounges – NO SCOPE. Leave as media free zone for study/socializing
Food Service Areas
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Main Dining Room
BGM/Paging audio using ceiling speakers, with local selector/control
Up to six (6) wall/ceiling mounted flat panel displays with campus cable connection for
new/entertainment/signage
Main Servery & Kitchen
BGM/Paging audio using ceiling speakers, with local selector/control for each space
Dulany Dining Room
Same as Type I Room with addition of:
Ceiling recessed voice reinforcement speakers
4 XLR mic input locations
One wireless microphone system with lapel mic
Dulany Private Dining – NO SCOPE, historic period room
“Organic C-Store”
BGM/Paging audio using ceiling speakers, with local selector/control
Retail Areas
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Student Bookstore
BGM/Paging audio using ceiling speakers, with local selector/control
Local input for tenant source
Leased Retail Spaces
BGM/Paging audio using ceiling speakers, with local selector/control
Local input for tenant source
Review of Common Areas
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Main Service Desk & Lobby
Paging & BGM head end with rack housing sources, Crestron control of public zones (corridors,
etc…) (equipment rack should be located in nearby IT closet due to size constraints)
Paging mic at desk
Flat panel display for digital signage (Visix)
Corridors
1st
 BGM/Paging audio using ceiling speakers
 Digital signage flat panels at entries, wall mounted (vandal proof enclosures?)
 “Greed Dashboard” display in vending area? Wall mounted flat panel to interface to
FBO source?
2nd
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BGM/Paging audio using ceiling speakers
Digital signage flat panels, ceiling mounted in clusters of 2 to 3 at stairs, in custom
mounting/configuration?
3rd
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BGM/Paging audio using ceiling speakers
Digital signage flat panels, ceiling mounted in clusters of 2 to 3 at stairs, in custom
mounting/configuration?
Other Areas
 Digital signage display at Reception desk in main student organization office area
Outdoor Terraces
BGM/Paging audio using weatherproof surface wall speakers, with local selector/control
Specific Outdoor Locations: 3rd Level Terrace
 BGM/Paging audio using exterior weatherproof wall surface and landscape speakers,
with local selector/control
 Visix panels at entries to Terrace area
 Weatherproof landscape speakers in planter areas (mushroom type)
Portable Systems & Equipment
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Most equipment that is portable will be Existing Owner Furnished devices and systems, with
the exception of:
Video upscalers for legacy sources
Portable assistive listening systems for small rooms
EV XLC Array - Large Ballroom
NEXO Array - Cabin
These notes were compiled from written meeting minutes, drawing annotations and document
markups taken during the Meeting of May 26th, 2010, revised per Owner comments June 24th, 2010.
Team members please review these notes for accuracy, to the best of your recollection and notes, and
forward any additional corrections or comments to us no later than July 6, 2010. Thank you.