APPLICATION FOR LEAVE OF ABSENCE
A.
NAME:
SCHOOL:
POSITION:
DATE FIRST APPOINTED:
PERIOD OF LEAVE REQUESTED: FROM: TO: *PAID/UNPAID
* (Please delete as appropriate)
LIST ANY OTHER FINANCIAL SUPPORT BEING RECEIVED
e.g. Research Council Awards, Consultancy Fees, etc,. (£ Sterling)
DESCRIBE THE PROPOSED ACTIVITIES AND OBJECTIVES TO BE ACHIEVED AND HOW
THESE BENEFIT THE UNIVERSITY AND SCHOOL PLANS.
B.
TO BE COMPLETED BY THE HEAD OF SCHOOL (OR FACULTY
PRO-VICE -CHANCELLOR FOR APPLICATIONS BY HEAD OF
SCHOOLS).
i) Please comment on the implications for School leave and other plans. ii) Estimated cost of any
replacement arrangements.
*
*
I support the application and confirm that appropriate arrangements will be made to cover
any teaching and supervision commitments.
I do not support the application * (Please delete as appropriate)
Signed: __________________ Name: ____________________ Date: _________
C.
TO BE COMPLETED BY THE FACULTY PRO-VICE-CHANCELLOR.
Are the replacement arrangements appropriate?
Are funds available? (if appropriate)
Signed: __________________ Name: ____________________ Date: _________
G: LEAVEOA/060515 LOA for academic staff
LEAVE OF ABSENCE – GUIDANCE NOTES
Leave of Absence during the vacation and for periods of no more than one week during term-time is
granted at the discretion of the Head of School.
1
Please write or print clearly, preferably in black ink, as this form will be photocopied.
2
Further information on the University’s policy on leave of absence is contained in the staff
handbook. In the majority of instances, the case for leave will be concerned with research and publication.
Other purposes may also be appropriate, such as the development of new teaching skills or programmes, or
to carry out concentrated work leading to improvements in management and administration. In all cases,
the test to be applied is the benefit likely to accrue to the University as a result of granting leave.
3
Section A is to be completed by the applicant, setting out the proposed activities, what the
outcomes will be, how these will benefit the University, how the leave fits in with the School leave plan
and the details of any financial support. Additional information may be attached if necessary.
4
Section B is to be completed by the Head of School. He/she will consider the implications for the
School leave plan and ensure that appropriate arrangements can be made in respect of the member of staff’s
commitments, especially teaching and supervision.
5
Section C is to be completed by the Faculty Pro-Vice-Chancellor.
6
Leave is generally granted on a fully paid basis; other conditions may apply depending on the
activities to be undertaken, the level of any external financial support, and whether any replacement costs
are incurred.
7
Study leave is generally made possible by the redistribution of work within a School, with one
colleague covering for another or the member of staff taking leave rescheduling teaching either before or
after the period of leave. These arrangements benefit from forward planning. Within the context of each
School’s plan for teaching and research activities, a plan for Study Leave should also be developed. This
will enable a member of staff to plan ahead, allowing the Head of School to co-ordinate arrangements for
cover of teaching and administration or such other arrangements as may be appropriate. It is essential that
full consultation takes place with all those who may be concerned, such as Programme Directors or
Provosts, especially where teaching is organised on a non-School or cross-faculty basis. The formal
application must also be made in good time if the application is not to be jeopardised as a result of
difficulty in making replacement arrangements.
8
Clinical academic staff may also have a commitment to the Health Service. It is therefore
necessary that early and detailed discussions take place with appropriate personnel at the hospital/trust at
which the clinical commitments are based.
9
In respect of all periods of leave in excess of two weeks’ duration, the member of staff concerned
will be required to submit a report to his/her Head of School and to the Faculty Human Resources Adviser
describing what has been achieved against the expected outcomes as set out in the original application.
10
The completed application should be submitted to your Faculty Human Resources Adviser,
Human Resources, King’s Gate, Level 4, Newcastle upon Tyne, NE1 7RU.
11
Applications are normally considered within 10 working days of receipt.