Fall 2008
Program Review and Forecast
Guideline for Getting Started on PrOF
Background and Context: The purpose of program review is to periodically evaluate the changes and
assess various indicators of program effectiveness to creatively plan for the future. Although many of
these plans can be implemented at the program level, many of the plans need institutional support or have
college wide impact. For this reason, the PrOF process also informs the writing of unit plans as well as
planning and resource allocation at the college level.
At the college, there are three types of programs, each of which is expected to undergo the program review
and planning process every four years. Please use the PrOF form corresponding to the function of your
program. These functions are delineated below:
o
Instructional Programs: These are programs in which the major interaction between students and
CRC faculty/staff occurs in credit-granting courses. Examples include programs from Business to
Social Science and departments from Accounting to Work Experience. In the catalogue, these are
usually called “Areas of Study”.
o
Student Support / Student Services Programs: These are programs in which CRC faculty/staff work
directly with students in a variety of settings other than credit granting classes. The catalogue defines
student support services as those which “…assist students with career decision-making, problem
resolution, and goal achievement” (catalog p.9). This includes a wide range of services such as
Assessment Services, Counseling, DSPS, EOPS, CARE, Heath Services, Library, Math Center,
Reading Writing Center, MESA/CCP, Student Development, Tutoring, etc.
o
Instructional Support / Administrative Services Programs: These are programs that indirectly
support teaching and learning. They include Admissions and Records, Bookstore, Business Services,
CASSL, Financial Aid, Planning and Research Office, Custodial Services, Instruction Office, etc.
The PrOF process is framed around the major strategy areas in the district and college strategic plans.
Definitions of these areas are given below to provide a context for your work.
CRC College Strategy Areas
I. Access & Growth
As a community-based institution, CRC strives to be responsive to the growing communities of the Greater
Sacramento region. To meet the challenges of population growth, we pursue new delivery approaches to
provide a high level of access to education. We also provide comprehensive support services to assure access
by reducing or eliminating significant barriers and by promoting diversity. We are committed to ensuring that
students from a wide variety of backgrounds have an equal chance to achieve their educational goals.
II. Student Success and Teaching and Learning Effectiveness
Our primary goal is to promote student success. This success is reflected in students’ performance as well as in
their later achievements in education and the workplace. We also look at the intellectual skills that students
develop while at the College, such as critical thinking and the ability and desire to engage in lifelong learning.
Student success also measures the education of the whole person for engaging in an increasingly complex and
interconnected world. In support of this success, we are committed to providing the highest quality
instructional programs in transfer, vocational and general education, using the best current and emerging
instructional methods and technologies. CRC promotes flexible teaching and learning methods to support the
success of its diverse student population.
1
Fall 2008
III. Organizational Effectiveness
Organizational effectiveness includes the College structures, processes and resource issues that impact the
effectiveness of programs/services, including internal partnerships and/or cross-disciplinary programs/services.
These organizational processes play a critical role in student success and overall institutional effectiveness. The
College will continually improve its organizational processes in order to enhance its institutional effectiveness
and ensure its fiscal accountability and integrity.
IV. Community, Economic & Workforce Development
We seek to promote the health and economic vitality of the region. As a community resource, CRC contributes
to community life through partnerships, training, staff involvement in civic affairs, and College programs open
to the public. CRC also supports economic development through their occupational programs and partnerships
with social and civic organizations, business, labor, and industry.
How to Proceed
The PrOF process includes the examination and discussion of program data, strengths, growth areas and the
creative ideation of possible activities to strengthen the program in each of the applicable strategy areas. It is
expected that all members of the program will engage in the PrOF process – particularly in designing
recommendations for the future. Programs are encouraged to use each of strategy areas in the PrOF;
however, if after some discussion, the strategy area does not apply, please indicate NA for the first
question in that section and proceed to the next section.
Once the program has been reviewed in the individual strategic areas, you will be asked to outline
recommended activities and resources needed for implementation over the next four years. You will also be
asked to comment on any college-wide implications from your review.
2
Fall 2008
COSUMNES RIVER COLLEGE
Program (or Service) Overview and Forecast (PrOF)
Instructional Programs
PROGRAM:
PROGRAM REVIEW LEAD (Dept. Chair, Lead Faculty, Supervisor, Manager, etc):
Name/Signature
Date
List of Participants/Contributors:
When your PrOF is completed, please email it to your supervisor/manager for incorporation into the Unit
Planning process and to the Dean of College Planning and Research for posting and college wide analysis.
3
Fall 2008
COSUMNES RIVER COLLEGE
Program Overview and Forecast (PrOF)
Instructional Programs
PROGRAM IDENTIFICATION (Roles and Functions)
If you completed a program review in the last cycle, please review and edit the following program description
from your previous PrOF. If this is your first PrOF, please describe the programs/disciplines/services included
in this review and the rationale for grouping them together (for example: Spanish, Sign Language and
Vietnamese are grouped together because they have the same program student learning outcomes.
Program Identification:
A LOOK BACK
Describe key accomplishments, program changes or new program initiatives over the past four years.
You may wish to consult your last program review and unit plans as you do this. PrOF(04) submissions are
online at http://research.crc.losrios.edu/APR-Completed%20Profs.htm Completed Unit Plans are available at
http://www.crc.losrios.edu/Faculty_and_Staff/Planning/Unit_Plans.htm
In particular, think about what you have done to enhance your program in the following strategic areas: student
access, growth, student success, teaching and learning effectiveness, organizational effectiveness, or
community and economic development (see Guidelines to Getting Started for definitions as needed).
Examples might be: changes in scheduling, new delivery modes, new services, new courses developed, new
degrees/certificates developed, new evaluation methods, new/revised processes, new materials, new
equipment/supplies, etc.
4
Fall 2008
PROGRAM REVIEW
I.
ACCESS AND GROWTH (see Guidelines to Getting Started for a definition of this strategic area as
needed). In this section you will be asked to review numerical and descriptive information related to
access and growth and think about trends and patterns and differences between your program data
compared to the college-wide data to identify a) program strengths, b) program needs, and c)
planning ideas to strengthen your program in this area.
Data sources:
Access and growth data for your program is located at:
http://research.crc.losrios.edu/Academic%20Information%20System%202008/Academic_Information
_System_Main_Page.htm . Particular graphs that are relevant to Access and Growth include:
Departmental Headcount by Age, Gender, Ethnicity, Educational Goal, and Educational Level (Graphs
1 – 6) and CRC Duplicated and Unduplicated Enrollments (Graphs 13 and 14). The analogous College
wide data is also available at that site. Please consult the Information Packet or the Research Office for
assistance with reviewing your data as needed.
Productivity information is available at
http://research.crc.losrios.edu/Academic%20Information%20System%202008/Productivity%20By%20
Department.pdf
Other access and growth data is available on the College Research Office web page at
http://www.crc.losrios.edu/Faculty_and_Staff/Research_Office/Our_Students.htm or
http://www.crc.losrios.edu/Faculty_and_Staff/Research_Office/The_Community_We_Serve.htm
Other numerical or descriptive information you have about the use and growth of your program (usage
of labs, etc.)
A. Briefly list observations from the data and other numerical or descriptive information that indicate
program strengths with respect to access and growth. (Note: responses should include the data
element and its relevance…for example: enrollment in English has grown by 25% over the past four
years which has enhanced productivity and enabled us to hire new full time instructors).
B. Briefly list observations from the data and other numerical or descriptive information that indicate
program areas that may need a response or change over the next four years with respect to access
and growth. (Note: responses should include the data element and its relevance…for example:
Nutrition 300 courses are closed within four days of the start of registration so students cannot
complete their program requirements in a timely manner.)
5
Fall 2008
C. Based on the previous discussion of strengths and needs, briefly list planning ideas that could be
employed to strengthen your program in the area of access and growth. (Note: responses should
include the relevant need and strategy…for example: To enhance access to Nutrition 300, work with
the Dean to enhance scheduling, obtain release time to create online sections, and work with the VPI
to increase departmental FTE.)
D. If you used numerical or descriptive information that was not provided by the research office, please
list these sources below:
II.
STUDENT SUCCESS and TEACHING AND LEARNING EFFECTIVENESS (see Guidelines to
Getting Started for a definition of this strategic area as needed). In this section you will be asked to
review numerical and descriptive information related to student success and teaching and learning
effectiveness of your program and think about trends and patterns and differences between your
program data compared to the college-wide data to identify a) program strengths, b) program needs,
and c) planning ideas to strengthen your program in this area.
Data sources:
Student Success data for your program is located at:
http://research.crc.losrios.edu/Academic%20Information%20System%202008/Academic_Information
_System_Main_Page.htm . Particular graphs relevant to Student Success include: CRC Average
Course Success Rates By Semester, By Ethnicity, By Instructional Mode, By Freshmen Status, By
Course Level CRC Average Course Success Rates by Ethnicity, Departmental Headcount by Age,
Gender, Ethnicity, Educational Goal, and Educational Level (Graphs 7 – 12). The analogous College
Wide data is also available at that site. Please consult the Information Packet or the Research Office
for assistance reviewing your data as needed.
Other outcome data (VTEA core indicators and more detail about degrees and certificates and transfer
students) is available via links at
http://www.crc.losrios.edu/Faculty_and_Staff/Research_Office/Our_College/Instructional_Program_In
formation_System.htm
Other student success and program effectiveness data is available on the College Research Office web
page at
http://www.crc.losrios.edu/Faculty_and_Staff/Research_Office/Student_Success.htm
http://www.crc.losrios.edu/Faculty_and_Staff/Research_Office/Our_College.htm
http://www.crc.losrios.edu/Faculty_and_Staff/Research_Office/Cohort_Studies.htm
SLO Assessment Dialogue Summaries and other numerical or descriptive information you have about
the student success or teaching and learning effectiveness in your program or service.
6
Fall 2008
A. Briefly list observations from the data and other numerical or descriptive information that indicate
program strengths with respect to student success and/or teaching and learning effectiveness. (Note:
responses should include the data element and its relevance…for example: student success increased
by 10% in basic skills classes between Fall 2005 and Fall 2008, which means more students are able
to enroll in college level courses and achieve their educational objective.)
B. Briefly list observations from the data and other numerical or descriptive information that indicate
areas that may need a response or change over the next four years with respect to student success
and/or teaching and learning effectiveness. (Note: responses should include the data element and its
relevance…for example: student success in the first college level course in math is very low, which
lowers productivity, increases demand for these courses, and prevents the department from growing in
other areas.)
C. Based on the previous discussion of program strengths and needs, briefly list planning ideas that could
be employed to strengthen your program with respect to student success and/or teaching and learning
effectiveness. (Note: responses should include the need and the strategy…for example: Enhance
success rates in the first college level courses in math by working with the research office to compare
the success rates of students who met the prerequisite by completing a CRC course to students who met
the prerequisite through the assessment process. Conduct department meetings to discuss the findings
and devise strategies to address what is learned.)
D. If you used numerical or descriptive information not provided by the research office, please list the
sources below:
7
Fall 2008
E. Your Program Student Learning Outcomes (SLOs) from your previous PrOF are below. Edit, delete or
complete the information on the applicable table(s) as needed. Add or delete rows as needed. If no
changes were made, please indicate that in the space provided.
Program SLOs
P-SLO 1
P-SLO 2
P-SLO 3
P-SLO 4
P-SLO 5
____ No changes were made this review cycle to the program outcomes
F. The Program SLO Alignment matrix from your previous PrOF is below. Edit or complete the table(s)
as needed. Add or delete columns as needed. If no changes were made, please indicate that in the
space provided.
Courses or
Activities
P-SLO
1:
P-SLO
2:
P-SLO 3:
P-SLO
4:
P-SLO
5:
____ No changes were made this review cycle to the program SLO matrix
F.
Outcomes Assessment Plan
Review the program student learning or service area outcomes assessments submitted by your program
over the last program review cycle as well as other local outcomes assessment information and respond
to the following:
1.
Briefly summarize the program assessments conducted over the past review cycle and what was
learned or changed as a result of these assessments
2.
What program outcomes have NOT been assessed over the last review cycle?
8
Fall 2008
3.
Briefly discuss your assessment plan for the next four years (what you will assess, when you will
assess the outcomes, and how you might assess the outcomes).
G. Please consult the Course Review status report from Socrates at https://inside.losrios.edu/~intranet/cgibin/intra/curriculum/review_overall_full.cgi (Log In is required). Please complete all entries in the table
below for courses need to be reviewed in the next four years. Note: Academic Senate Good practices
require all courses to go through a full review at least once every six years.
Curriculum Review Table
Course
III.
Last Full
Review date
Project:
Next Full Review Date
PROGRAM ORGANIZATIONAL EFFECTIVENESS, including interactions with other programs
and services on campus (see Guidelines to Getting Started for a definition of this strategic area as
needed). In this section you will be asked to review numerical and descriptive information related to
organizational effectiveness to identify a) program strengths, b) program needs, and c) planning
ideas to strengthen your program in this area.
Data sources:
Productivity information is available at
http://research.crc.losrios.edu/Academic%20Information%20System%202008/Productivity%20By%20
Department.pdf
Some information related to organizational effectiveness is available at
http://www.crc.losrios.edu/Faculty_and_Staff/Research_Office/Our_College/Instructional_SupportAd
ministrative_Services_Information_System.htm
Other numerical or descriptive information you have about the organizational effectiveness of your
program or service (departmental minutes, usage of computer labs, etc.).
9
Fall 2008
A. Briefly list observations from the data and other numerical or descriptive information that
indicate program strengths with respect to organizational effectiveness. (Note: responses should
include the data element and its relevance…for example: enhanced collaboration and
communication has increased usage of the math center by 10%.)
B. Briefly list observations from the data and other numerical or descriptive information that
indicate program areas that may need a response or change over the next four years with respect
to organizational effectiveness. (Note: responses should include the data element and its
relevance…for example: survey data indicates that a significant number of students are still not
aware of Math Center services.)
C. Based on the previous discussion of program strengths and needs, briefly list planning ideas that
could be employed to strengthen your program with respect to organizational effectiveness. (Note:
responses should include the need and the strategy.…for example: In order to strengthen student
utilization of the Math Center develop new promotional materials, encourage all math instructors to
include a reference to the Math Center on their syllabus, and have Math Center staff make classroom
presentations to targeted classes.)
D. If you used other numerical or descriptive information in your review that was not provided by the
research office, please list the sources below:
IV.
COMMUNITY, ECONOMIC, and WORKFORCE DEVELOPMENT, including external
partnerships (see Guidelines to Getting Started for a definition of this strategic area as needed). In
this section you will be asked to review numerical and descriptive information related to community,
economic and work force development to identify a) program strengths, b) program needs, and c)
planning ideas to strengthen your program.
Possible Data sources:
Advisory Committee Meeting Minutes
Environmental Scans and Needs Assessments such as: http://www.sbdc.net/newsletters.htm ,
http://www.leed.org/resources_studies.htm ,
http://www.edd.ca.gov/Jobs_and_Training/pubs/Sacramento-Region.pdf or http://www.srri.net/
Other numerical or descriptive information you have about how your program contributes to
community, economic and workforce development.
10
Fall 2008
A. Briefly list observations from the data and other numerical or descriptive information that
indicate program strengths with respect to community, economic and workforce development.
(Note: responses should include the data element and its relevance…for example: student placement
in jobs is strong and has strengthened the connections between our program and the industry sectors
it serves.)
B. Briefly list observations from the data and other numerical or descriptive information that
indicate program areas that may need for a response or change over the next four years with
respect to community, economic and workforce development. (Note: responses should include the
data element and its relevance…for example: advisory committee meeting minutes indicate that
industry participation in the advisory group has diminished over time, which threatens program
effectiveness and could impact VTEA funding and accreditation of the program.
C. Based on the previous discussion of program strengths and needs, briefly list planning ideas that
could be employed to strengthen your program with respect to community, economic and workforce
development. (Note: responses should include the need and the strategy.…for example: Strengthen
the advisory group by obtain 20% reassigned time for the lead faculty member to network with
industry members to increase the number of people on the advisory team and to enhance
participation of current advisory group members).
D. If you used other numerical or descriptive information in your review that was not provided by the
research office, please list these sources below:
11
Fall 2008
PROGRAM FORECAST
I.
Local, short-term program planning : Review the planning ideas you previously identified in
Section C of the four planning areas (Growth/Access; Student Success & Teaching/Learning
Effectiveness; Program Organizational Effectiveness; and Community, Economic and Workforce
Development). Please identify the ideas you plan to implement in the next four years below:
Planning Agenda Item # 1.
Planning Agenda Item #2.
Planning Agenda Item #3.
etc.
II.
Long Term or Broader planning agendas: Please identify any long term planning agenda items for
your program or identify any unit/college-wide planning agenda items based on your PrOF.
III.
In the previous section, you identified planning agenda items you hope to implement in to improve your
program. In this section, you will list the curriculum changes and resource requirements needed to
implement those planning agenda items. This information will be used in college planning.
A)
Summarize the changes in curriculum needed to implement your planning agenda items. The curriculum
table will be used to update the college’s educational master plan.
Curriculum Requirements
List Courses/Programs
Brief Rationale for Recommended
Action
New Courses
New Programs
Deleted Courses
Deleted Programs
Other
12
Timeline
Fall 2008
B)
Please complete a resource requirements table for each planning agenda item listed in section I above
and indicate the approximate cost. The resource requirements tables from the programs in your unit will
be used to produce the unit plan. Copy and paste as needed to complete a chart for each Planning
Agenda Item!
Resource Requirements
Planning Agenda
Item #1
Item or Description
Approximate
Cost
Priority (A – urgent, B –
high, C – important)
Item or Description
Approximate
Cost
Priority (A – urgent, B –
high, C – important)
Supplies
Software
Computers/computer
related equipment
Non-Computer
related Equipment
New faculty
New classified staff
New student help
Facilities
Other (research,
release time,
professional
development, grants)
Planning Agenda
Item #2
Supplies
Software
Computers/computer
related equipment
Non-Computer
related Equipment
New faculty
New classified staff
New student help
Facilities
Other (research,
release time,
professional
development, grants)
13