Salford City Council - Record of Decision

Salford City Council - Record of Decision
I ,Councillor John Warmisham ,Lead Member for Children and Youth,in exercise of the
powers conferred on me by Paragraph J(1) of Section 2, of the Scheme of Delegation of the
Council do hereby Approve the award of a contract for the supply and delivery of PE and
Games Equipment to schools in Bolton, Oldham, Salford, Stockport, Tameside and
Trafford for the period 1st March 2006 to 29th February 2008 (with the option to extend to
28th February 2009).
The Reasons are Aggregated spend by schools on PE and Games Equipment over the years
has consistently required the Procurement discipline to advertise such contracts in
compliance with the EU Public Supply Directive (recently amended to the EU
Consolidated Public Sector Directive).
We have fully complied with the legislation, however, it is particularly disappointing that
there appears to be a dearth of companies interested in submitted tenders for this supply
arrangement. Although Maudesport Ltd is the only tenderer to evaluate, their unit prices
continue to be competitive, and this current tender exercise has resulted in an approximate
overall reduction in costs of 3.22% on current rates, equating to £6,843.61 per annum
(£20,530.83 over three years)..
Options considered and rejected were The option to allow individual schools to source their
specific requirements does not represent best value considerations.
Disaggregation undoubtedly places the supplier/service provider in a strong position as the
benefit and leverage that bulk purchasing power creates, simply does not exist and
consequential increased unit costs would be applied. .
Assessment of Risk Written contract award recommendations have been received
electronically from participating authorities, in order to justify the content of this notice
and to ensure compliance with audit trail requirements..
The source of funding is School budgets in particpating authorities..
Legal Advice obtained None..
Financial Advice obtained None..
The following documents have been used to assist the decision process.
OJEU and MEN advertisements.
Tender documentation.
Tender summary schedule.
Authority recommendations - by email
Contact Officer: Terry Harrisson
Tel No 0161 793 3220
This matter is also subject to consideration by the Lead Member for/ Director
of and, accordingly, has been referred to that Lead Member / Director for a
This decision is not subject to consideration by another Lead
This document records a key decision, but the matter was not included in the
Council's Forward Plan and it has been dealt with under the emergency procedure.
This decision is urgent and is not subject to call-in, in accordance with
paragraph 5 of the Decision Making Procedure Rules
The appropriate Scrutiny Committee to call-in the decision is the Childrens
Services Scrutiny Committee.
Signed: Councillor John Warmisham
Dated: Friday, 17th February, 2006
Lead Member for Childrens Services
This decision was published on 17th February , 2006 .
This decision will come in force on 27th February , 2006, unless it is called-in in
accordance with the Decision Making Process Rules.