Part 1 (Open to the public)
ITEM NO.
REPORT OF THE STRATEGIC DIRECTOR OF ENVIRONMENT
TO THE Lead Member for Environment
ON Monday 12th March, 2007
TITLE : Contract award for the Maintenance of Catering Equipment as required by Citywide
Services and Community, Health and Social Care Directorate for the period 1 May 2007 to
30 April 2009 (with the option to extend to 30 April 2010).
RECOMMENDATIONS :
The Lead Member is requested to :- approve the award of the contract to A Venning Limited at an estimated cost of £175,400
over the initial two year period and £263,100 over a possible three year period;
- authorise the Strategic Diretor of Customer and Support Services or his appointed
representative to negotiate an optional 12 month extension to 30 April 2010, conditional on
satisfactory performance of the contractor during the initial period and the retention of
competitive costs;
- authorise the Acting Head of Legal Services to prepare the award documents as soon as
possible.
EXECUTIVE SUMMARY :
The utilisation of this contract arrangement relates principally to the maintenance of catering
equipment, but also requires urgent repair and occasionally replacement of condemned
equipment. It is therefore difficult to assess with any accuracy, the likely contract value:
consequently, the total value identified for the contract approval has been based on the
expenditure over the previous 12 months of £87,700.
BACKGROUND DOCUMENTS :
(Available for public inspection)
OJEU Open Procedure advertisement.
Tender documents, summary schedule and evaluation matrix. (The tenders and summary
schedule contain confidential information and are not, at this stage, available for public
scrutiny).
Company Annual Reports.
ASSESSMENT OF RISK:
Details of associated legislation and regulations were identified, and information relating to
qualification of the contractors employees obtained.
SOURCE OF FUNDING:
Revenue budgets.
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COMMENTS OF THE STRATEGIC DIRECTOR OF CUSTOMER AND SUPPORT SERVICES
(or his representative):
1. LEGAL IMPLICATIONS
Provided by :None.
2. FINANCIAL IMPLICATIONS
Provided by: N2Check
Financial Report.
3. ICT STEERING GROUP IMPLICATIONS
Provided by:None
PROPERTY (if applicable):
Not applicable.
HUMAN RESOURCES (if applicable):
Regular monitoring of this contract will be undertaken by Citywide Services and Corporate
Procurement to ensure quality of product and reliability of service.
CONTACT OFFICER :
John Fullerton.
WARD(S) TO WHICH REPORT RELATE(S):
ALL WARDS
KEY COUNCIL POLICIES:
Best Value; Procurement Policies;
DETAILS (Continued Overleaf)
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