Executive Assistant to Vice President for Development
Purpose
Purpose:
Provides professional level administrative support to the Vice President for Development. This
requires a thorough understanding of the University's policies and procedures.
Essential Functions
Function 1:
Responsible for daily office management, fiscal management, annual budget preparation and
forecasting. Assist Vice President in monitoring and approving departmental expenditures.
15 % Time
Function 2:
Human resource management for the department. Post vacant positions, manage recruitment
process and maintain personnel files.
15 % Time
Function 3:
Maintain VP's calendar, answer phones, prepare correspondence, schedule meetings, prepare
briefing materials and presentations, prepare agendas and record minutes, transcribe dictation,
process monthly expense reimbursements, coordinate all travel arrangements, domestic and
foreign.
25 % Time
Function 4:
Track donor activity as reported by the President and Vice President using Raiser's Edge
software.
15 % Time
Function 5:
Correspond with members of the UT Arlington Development Board via phone and email. Assist
with planning and coordination of semi-annual Development Board meetings and quarterly
committee meetings.
15 % Time
Function 6:
Conduct semi-monthly meetings for administrative staff, coordinate departmental activities and
assists with special projects as needed.
15 % Time
Function 7:
% Time
Function 8:
% Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
Bachelor's degree with 3 years upper level experience in administrative, secretarial or clerical
position OR high school graduation or equivalent with 7 years of increasingly responsible
administrative, secretarial or clerical experience. Experience with accounts and budget
management. Excellent oral and written communication skills. Strong interpersonal skills.
Ability to maintain confidential information. Ability to prioritize and organize multiple tasks and
deadlines. Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to month/year), job
title, summary of job duties and 2) Education: college or college degree, list school name, degree
type, major, graduated or not, and hours completed if not graduated.
Preferred Qualifications:
[None Provided]