Support Specialist II
Purpose
Purpose:
To provide varied administrative support for the Upward Bound Programs' routine
business or academic activities with minimal supervision.
Essential Functions
Function 1:
Prepare and maintain Personnel Action Forms (PAF) for employees. Process payroll.
Handle monthly vacation/sick leave reports. Assist in the preparation of participants
stipends as needed. Reconcile statement of accounts for both grants. Provide
secretarial assistance, including word processing, compose correspondence, office
management, answer telephones, meet and receive guests, process mail, and take
minutes at meeting.
25 % Time
Function 2:
Maintain files, records, and program documentation. Select, train, and supervise
student clerical staff; conduct monthly meetings and implement new office
procedures for office staff. Assist Program Director and Coordinator with budgetary
and accounting responsibilities for grants.
25 % Time
Function 3:
Keep ledger of expenditures for all grants. Assist in submitting documentation to the
U.S. Department of Education and other funding agents as needed. Assist with grant
proposals.
25 % Time
Function 4:
Purchase supplies and reconcile department credit card purchases; prepare VP2's;
arrange staff and/or participant travel accommodations. Assist in the planning and
implementation of the six-week summer residential programs. Assist in the
development and production of monthly newsletters. Coordinate meetings,
workshops, field trips and activities, and assist in reserving facilities for program
use. File insurance claims for summer participants.
25 % Time
Function 5:
% Time
Function 6:
% Time
Function 7:
% Time
Function 8:
% Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
High school graduation or equivalent. 3 years of administrative, secretarial, and
clerical experience. Applicants must include in their online resume the following
information: 1) Employment history: name of company, period employed (from
month/year to month/year), job title, summary of job duties and 2) Education: If
some college or college degree, list school name, degree type, major, graduated or
not, and hours completed if not graduated.
Preferred Qualifications:
[None Provided]