Special Events Coordinator
Job Description
TITLE: Special Events Coordinator
JOB CODE: 8385
EFFECTIVE DATE:
FLSA STATUS: E
EEO6 CODE: 3 = Professional/Non-faculty
PURPOSE: To assist in the planning, implementing and logistical support for all university
function, special events/ programs conducted on behalf of the president and Vice President for
University Relations. Responsible for developing and maintaining a working relationship with
faculty, staff and leaders of outside groups in planning and scheduling all events/programs for
the administration. Supervise all support activities. Make arrangements for housing and food
services with University and private sources on and off campus sites.
DUTIES AND RESPONSIBILITIES: Meets with University faculty, staff, and group sponsors
to assist in planning and scheduling events. Coordinates special events on and off campus and
within community. Plan special events functions from inception to completion. Coordinate
functions hosted at the presidents home i.e.; receptions, dinners. Develop and maintain a
computer information database of associates, activities, cost and schedules. Maintain frequent
interaction between the President's Office and the Office of University Relations. Keep the
University News Service abreast of current publicity surrounding special events. Maintain
budget expenditures and records for each function/ event in conjunction with the President's
Office. Performs related duties as required. Recommends new procedures and policies for
improvement of support activities. Prepare reports as assigned.
REPORTING RELATIONSHIPS:
REPORTS TO: Minimum supervision from the V.P. University Relations. Direction
may be given from the Presidents Office on certain activities.
SUPERVISION: N/A
SUPERVISION-OTHER: Close Supervision of student workers, caterers and contractors
in maintaining work flow progress and quality.
REQUIRED EDUCATION: $education
REQUIRED EDUCATION-OTHER: Bachelor's degree or related experience.
REQUIRED EXPERIENCE / COMPETENCIES-OTHER:
REQUIRED EXPERIENCES/COMPETENCIES: BA Degree with three years
experience or High School with seven years of experience, involving planning special
events and a knowledge of instructional methods and the use of audio-visual media or
related events or programs, including one year supervisory experience.
OTHER REQUIREMENTS: Personal Computer, typewriter, audio-visual equipment, calculator.
Accurate in all phases of fiscal and records management. Normal office conditions. Specific job
requirements or physical location of positions allocated to this classification render the position
security sensitive and thereby subject to the provisions of Section 51.215 Texas Education Code.