THE UNIVERSITY OF TEXAS AT ARLINGTON
ADMINISTRATIVE AND PROFESSIONAL (NON-TEACHING) JOB DESCRIPTION
TITLE:
CODE:
Executive Assistant to the Vice President
0305
FUNCTION: Represents the Office of the Vice President for Academic Affairs and
manages and carries out tasks related to the activities of that office, with focus on budget
oversight. Provides highly responsible assistance to the Vice President for Academic
Affairs.
DUTIES AND RESPONSIBILITIES: Exercises independent judgment in
accomplishing tasks and making decisions on a daily basis about the general affairs of the
office, relieving Vice President of various responsibilities and decisions. Reconciles
office accounts and oversees budget activities of other reporting units. Distribution of
Academic Affairs initiative funds, enrollment management funds, and Distance
Education fees to faculty and academic units as needed. Offers input on plans, issues and
problems associated with assigned area. Maintains amicable working relationship with
other university units and off-campus contacts. Coordination of special meetings of the
faculty and administration.
ACCOUNTABILITY
REPORTING RELATIONSHIPS
REPORTS TO: Vice President for Academic Affairs
SUPERVISES:
INTERNAL CONTROL: Responsible for the design, execution, and effectiveness of a
system of internal controls which provides reasonable assurance that department
operations are effective and efficient, department assets are safeguarded, department
financial information is reliable, and the department complies with applicable laws,
regulations, policies, and procedures.
WORKING CONDITIONS: Office environment.
REQUIRED QUALIFICATIONS: Bachelor’s degree with three years upper level
secretarial experience or high school with seven years of increasingly responsible
administrative, secretarial and clerical experience with three years of supervisory
experience. Ability to maintain confidentiality. Computer literacy, including the ability
to use spreadsheets, word processing and database management. Shorthand or speed
writing skills preferred. Possess excellent oral and written communications skills,
leadership skills, organizational skills and interpersonal skills.
OTHER REQUIREMENTS: Must have knowledge of DEFINE accounting system and
University of Texas System rules and regulations pertaining to budget oversight
preferred. Specific job requirements or physical location of some positions allocated to
this classification, may render the position security sensitive, and thereby subject to the
provisions of Section §51.215 Texas Education Code.
DATE: December 1, 2003