THE UNIVERSITY OF TEXAS AT ARLINGTON
ADMINISTRATIVE AND PROFESSIONAL (NON-TEACHING) JOB DESCRIPTION
TITLE: Executive Assistant to the Dean of Nursing
CODE: 0340
FUNCTION: Administrative support to the Dean related to organizational matters, to coordinate the
non-academic activities of the unit; daily office management, asset management, contract management,
personnel matters, complex level decisions, exercising initiative and independent judgment and
supervision of Dean's office staff.
DUTIES AND RESPONSIBILITIES:
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Function 1: Relieves senior leadership of a wide variety of internal administrative duties, which
require a thorough understanding of the functions, programs and policies of the University;
interprets administrative decisions and policies.
Function 1 Percent Time: 10.00 %
Function 2: Manages the day-to-day operations for the College of Nursing. Functions as the
operations manager for the College.
Function 2 Percent Time: 25.00 %
Function 3: Maintains personnel records including faculty and staff recruitment records,
appointments, change of status, special leave requests, and performance evaluations, key request,
staff badges, recognition awards.
Function 3 Percent Time: 10.00 %
Function 4: Maintains prospective and current faculty files; ensures that RN licenses are current.
Coordinates the centralized staff and faculty hiring process. Coordinates and arranges prospective
faculty interviews, travel, accommodations, etc. Coordinates faculty/staff computer technology
needs and responsible for asset management/inventory control systems.
Function 4 Percent Time: 20.00 %
Function 5: Serves as administrative liaison with other departments on campus and outside
organizations and agencies concerning administrative policies, procedures, and practices.
Function 5 Percent Time: 5.00 %
Function 6: Coordinate process clinical affiliation agreements between the College of Nursing
and over 200 agencies in and out of the State of Texas.
Function 6 Percent Time: 15.00 %
Function 7: Supervise Dean's office support staff. Completes national surveys as requested, such
as AACN, NLN, SREB and SDS Scholarship request.
Function 7 Percent Time: 5.00 %
Function 8: Represents the College on University committees and in external groups as requested
by the Dean. Performs other duties as assigned by the Dean.
Function 8 Percent Time: 10.00 %
ACCOUNTABILITY
REPORTING RELATIONSHIPS
REPORTS TO: Dean of Nursing
SUPERVISES:
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Hire
Evaluate
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Discipline
Discharge
Number of employees supervised (non-students): 2
Number of students supervised: 2
INTERNAL CONTROL: Responsible for the design, execution, and effectiveness of a system of
internal controls which provides reasonable assurance that department operations are effective and
efficient, department assets are safeguarded, department financial information is reliable, and the
department complies with applicable laws, regulations, policies, and procedures.
WORKING CONDITIONS:
Environmental Demands:
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May work around standard office conditions
Physical Tasks:
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Repetitive use of a keyboard at a workstation
Use of manual dexterity
Climbing of stairs
Climbing of ladders
Lifting and moving
Must have reliable transportation to complete errands on and off campus. Security Sensitive; criminal
background check conducted.
REQUIRED QUALIFICATIONS: Bachelor's degree. 3 years of work experience in a
managerial/supervisory position in a multi level work environment. Public speaking experience;
politically astute and proactive in assessing problems and issues within a large system. Ability to function
in an open door policy environment, with constant interruptions. Proficiency in writing, spelling, business
math and grammar. Proficiency with MS Office suite; advance knowledge of personal computer and other
standard office equipment. Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to month/year), job title,
summary of job duties and 2) Education: If some college or college degree, list school name, degree type,
major, graduated or not, and hours completed if not graduated.
PREFERRED QUALIFICATIONS: Master's degree and 4 years of work experience in a
managerial/supervisory position in a multi level work environment. Public speaking experience;
politically astute and proactive in assessing problems and issues within a large system. Excellent
communication skills.
OTHER REQUIREMENTS: Specific job requirements or physical location of some positions allocated
to this classification, may render the position security sensitive, and thereby subject to the provisions of
Section §51.215 Texas Education Code.
DATE: 08/2010