THE UNIVERSITY OF TEXAS AT ARLINGTON
ADMINISTRATIVE AND PROFESSIONAL (NON-TEACHING) JOB DESCRIPTION
TITLE:
Director, (The English Language Institute)
CODE:
0345
FUNCTION: The primary purpose of the position is to provide leadership for the
English Language Institute, including budgeting, personnel (hiring, supervising,
evaluating), program planning, development and maintenance, recruitment, liaison with
other university entities, e.g. Linguistics, Provost’s Office, International Office, and so
on.
DUTIES AND RESPONSIBILITIES:
1.
Participates in long and short range planning processes. Examples include
carrying out UTA’s Unit Effectiveness Planning for the ELI, the development of 5-year
director’s goals for the ELI, leading semester planning meetings with other ELI
administrators and staff, yearly budget forecasting and planning, leading the ELI to apply
for intensive English program accreditation, etc.
2.
Monitors and evaluates results and adjusts plans as necessary. Examples
include informal 6-month reviews of the Unit Effectiveness Plans, reviews and step-bystep efforts to move the director’s 5-year goals along, changes made in activities, meeting
times, and language testing to allow for more student time in class for instruction,
working with people from UTA to adjust ELI budgeting, etc.
3.
Organizes, coordinates, manages and directs the day-to-day operations of
assigned areas. Examples include leading faculty meetings 2-3 times a semester, staff
meetings 2-3 times a semester, administrator meetings 1-2 times a semester, ensuring
communication flow from other meetings, e.g. the associate director’s meetings with
coordinators, setting and implementing policies where needed, leading a special
workgroup to improve testing – both long-term and short-term, etc.
4.
Administers budgets. Does ELI budgeting, in association with the Director of
the Linguistics program. Signs off of time sheet, various expenditures, etc.
5.
Carries the full range of personnel management responsibilities for assigned
employees. Examples include interviewing potential faculty and staff, setting up search
procedures for hiring faculty coordinators, hiring, supervising training and orientation for
new faculty, deciding on the renewal or non-renewal of faculty on a semester or annual
basis evaluating staff, enduring that staff attend mandated university courses and comply
with mandated university policies, encourage staff and faculty development, both within
the university and in the profession, etc.
6.
Develops and administers policies and procedures. Examples include
developing new policies for the evaluation of international students seeking to become
GTAs through ELI waiver interviews (before the establishment of a UTA committee on
this issue), establishing an A/B block schedule – designed to decrease the workload of
faculty, establishing a framework for elective courses at the ELI, etc.
7.
Advises and consults with administration and management regarding plans,
issues, and problems associated with assigned area. Consults with the Director of the
Linguistics program for such matters as budget, space, personnel issues, university
mandates and future linkages between the ELI and Linguistics. Consults with and seeks
advice from the Provost’s office on such matters as budget, personnel issues, etc. Serves
on university committees occasionally, e.g. English Proficiency Committee, headed by
the Dean of the Graduate School.
8.
Plans, attends and/or represents the University in meetings. Serves on
university committees occasionally, e.g. English Proficiency Committee, headed by the
Dean of the Graduate School. Attends and informally represents the university in
professional conferences and conventions, e.g. TESOL and NAFSA.
9.
Maintains effective relationship with external, regulatory, and funding
bodies as required. Maintains membership and communicates, as needed, to AAIEP
(American Association of Intensive English Programs.) Has initiated application for the
ELI’s membership in UCIEP (University and College Intensive English Programs
consortium.) Has initiated application for CEA accreditation (Commission on English
Language Program Accreditation.) The present director also serves as a volunteer site
reviewer for CEA.
10.
Ensures compliance with applicable University policies and local, state and
federal requirements. Supervises compliance with university policies on software
compliance, safety and personnel policies, etc.
ACCOUNTABILITY
REPORTING RELATIONSHIPS
REPORTS TO: The Director of the Linguistics program (associate professor and
director.) & the Provost
SUPERVISES: One database coordinator, one senior secretary, one administrative
assistant, and 15-20 or more faculty, designated as “specialists.”
INTERNAL CONTROL: Responsible for the design, execution, and effectiveness of a
system of internal controls which provides reasonable assurance that department
operations are effective and efficient, department assets are safeguarded, department
financial information is reliable, and the department complies with applicable laws,
regulations, policies, and procedures.
WORKING CONDITIONS: The position occasionally involves travel, usually to
attend and participate in conferences, e.g. TESOL and NAFSA, or to recruit for the
program, e.g. visiting embassies in Washington, D.C. or visiting consulting agencies and
overseas advising offices in other countries. When such travel takes place, the workload
is often intensified, involving much evening and weekend work. Other than travel, work
hours are irregular sporadically. This happens when the ELI has some special activities
or events in evenings or weekends or when important work is due, e.g. annual budgeting
in March, end of semester grading of Developmental English videos, or beginning of
semester registration activities.
REQUIRED QUALIFICATIONS: Master’s degree in TESOL or related field (Ph.D.
preferred), solid experience teaching in and administering in intensive English program in
the U.S. (university setting preferred.) Knowledge and skills in budgeting, personnel
hiring, supervision and evaluation, planning and implementing new programs, etc.
June 21, 2002
OTHER REQUIREMENTS: Specific job requirements or physical location of some
positions allocated to this classification, may render the position security sensitive, and
thereby subject to the provisions of Section §51.215 Texas Education Code.
DATE: 9/17/02 (revision)