Virgin Island Winter Escape: Snorkel, Hike, Explore St. John
Joel Gordon & Melissa Wenig/Roy Loiselle
SUMMARY OF TRIP INFORMATION
Virgin Island Winter Escape: Snorkel, Hike, Explore St. John
Leader Joel Gordon & Melissa
Co-leader Roy Loiselle
Wenig
St. John US Virgin Islands
Basic Trip Feb. ? with Extension to ?
Total # of days Basic 8 and Ext. 4
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Walks
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Minimum 30
Skiing-Downhill
(Alpine)
Other – please describe
Snorkeling
Maximum 34
$ 1000
Does it include airfare? Yes
No
$ 400-600
First Appearance: Month JULY
Year 2012
Last Appearance: Month NOV
Year 2013
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. July
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Melissa Wenig and Joel Gordon
44 Langdon Street Cambridge, MA 02138
melisjoel@mac.com
Home 6178685296
Work 6178211104
WFA
AWFA
WFR
Expiration:
CPR
BLS
Expiration:
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Maho Bay

To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA
for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it
will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you
should describe your plans to do so in a note.
Form Revised March 2012
Adventure Travel Trip Proposal Form, page 1 of 5
Virgin Island Winter Escape: Snorkel, Hike, Explore St. John
Joel Gordon & Melissa Wenig/Roy Loiselle
Trip two
Trip three
Other related trip experience
Maho Bay
Maho Bay- last 18 years
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Roy Loiselle
2482 Cranston St. Cranston, RI 02920
ROYLOISELLE@YAHOO.COM
Home 401-946-9181
Work
WFA
AWFA
WFR
Expiration: 4/2013
CPR
BLS
Expiration: 3/2013
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Maho Bay
Maho Bay
Maho Bay- last 7 years
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Roy Loiselle
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals
Please describe your plans for
providing meals
Local Transportation
Please describe your plans for
local transportation
Permits or permissions
Form Revised March 2012
Based at Maho Bay Camps, activities will include hiking, snorkeling, swimming and trip
to other parts of the island, cultural programs and special group activities such as a meet
and greet BBQ. Activities are structured so that all can participate. There will be free
days to enable people to schedule personal options such as sailing, scuba etc.
Tent Cabins on site
Opening night BBQ for all. The rest of the meals are as the participant desires and paid
for by participant
Hamilton Eugene provides all local transportation for us. This is a taxi service which we
have used for the past 10 years.
Yes
No
Adventure Travel Trip Proposal Form, page 2 of 5
Virgin Island Winter Escape: Snorkel, Hike, Explore St. John
Joel Gordon & Melissa Wenig/Roy Loiselle
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
Pre-trip meeting at our home.
We will learn about the ways that Maho Bay camps has provided leadership to the
National Park in the areas of conservation, using recycling materials and protecting the
earth from a large number of travelers. On St. John, we will learn about coral reefs and
the efforts made to protect and re-establish the natural formation. We will learn about
local flora and fauna while hiking through a tropical forest from a naturalist. We will
meet local people and learn local lore. We will hike, snorkel and create community.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Heat
Response
Constant reminders to use hats, suntan lotion and body covering
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Response
Road conditions, drivers, insurance
Transportation
Form Revised March 2012
Adventure Travel Trip Proposal Form, page 3 of 5
Virgin Island Winter Escape: Snorkel, Hike, Explore St. John
Joel Gordon & Melissa Wenig/Roy Loiselle
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Driving on left side of the road, hills, and danger of roads under wet conditions
We use local drivers
Level of fitness, screening concerns, experience with equipment or activity
Stairs at campground, uneven conditions on hikes
We check applications carefully to make sure people are in good physical shape
Conditions unique to this type of trip
Heat exposure
We remind people constantly to drink and cover up
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
We keep a cell phone with us at all time. There is generally good reception from all areas
Emergency communication
Phone contacts, language,
on the island. The Medical center is 3 miles from campground and reachable from all
documentation, distance from
areas. We get help from emergency staff at campground and the National Park service
emergency services
has an excellent rescue operation.
First aid kit and cell phones.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
St John has 2 medical facilities and St. Thomas is 20 minutes away by ferry. The
Medical care
Please describe the medical
National Park service has an evacuation boat to St. Thomas
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Campground - $300 non refundable deposit when reservation made. Airlines: $100 per
Deposits
What deposits will be required
ticket usage when paid in April and returned in March 2013 for those who complete
by airlines, hotels, tour
trip.
operators, etc., and when?
Campground is 30 days prior to arrival for cash refund (except deposit). The airline
Refunds
What is the latest date you can
deposit is non-refundable.
cancel and still receive a full
refund of any deposits?
$200 per individual. $400 per family at time of applications. Balance dur November 1,
Participant deposit
What are the initial deposit and
2012.
your schedule of payments by
participants to you?
$100 non refundable from time of deposit. Balance is refundable depending on our
Cancellation policy
Form Revised March 2012
Adventure Travel Trip Proposal Form, page 4 of 5
Virgin Island Winter Escape: Snorkel, Hike, Explore St. John
Joel Gordon & Melissa Wenig/Roy Loiselle
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised March 2012
ability to fill the space on the trip and getting back any deposits we have made in
advance.
Yes
No
If yes, please describe conditions:
We will cut down on leaders.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
cyout@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 5 of 5