Richard Cable/Janis Stahlhut
Tourjours Provence en velo et en bateau
SUMMARY OF TRIP INFORMATION
Tourjours Provence en velo et en bateau
Leader Richard Cable
Co-leader Janis Stahlhut
Provence and the Rhone River, France
Oct. 11-19, 2013
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Walks
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Minimum 16
Skiing-Downhill
(Alpine)
Other – please describe
Snorkeling
Maximum 18
$ 2199
Does it include airfare? Yes
No
$ $750-1000 including RT train from Paris to Marseilles
Yes
No If yes, please list the approximate month and year when it should
be posted on line. as soon as possible
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Trip one
Trip two
Trip three
Other related trip experience
Richard Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work same
WFA
AWFA
WFR
Expiration: 3-2014
CPR
BLS
Expiration: 2-2013
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Mongolia: Horses and Eagles - 2011
Nepal - 2010
Mongolia: Darhat Valley - 2009
AMC Adventure Travel: Sicily and Yosemite
Co-leader name
Co-leader address
Janis Stahlhut
1465 East Putnam Avenue, Old Greenwich, CT 06870
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience

To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA
for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it
will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you
should describe your plans to do so in a note.
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 1 of 5
Richard Cable/Janis Stahlhut
Tourjours Provence en velo et en bateau
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
jstahlhut1@aol.com
Home 203-820-9275
Work same
WFA
AWFA
WFR
Expiration: 3-2014
CPR
BLS
Expiration: 11-2013
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application. Please list the last three
longer (5+ day) trips you have led for the AMC including destination, type of trip,
dates and number of participants. Please indicate if you were the leader or co-leader.
Sicily - 2010: coleader
New Hampshire Hiking Weekend - leader
Weekend Hiking at Noble View- leader
Weekend Biking in Cape Cod - leader
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plans for
accommodation(s)
Meals
Please describe your plans for
providing meals
Local Transportation
Please describe your plans for
local transportation
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Form Revised July 2011
Participants will fly into Paris or Marseilles. From Paris there is a high speed train to
Marseilles. From Marseilles there is a short overland trip to the boarding of our boat at
Villeneuve-les-Avignon. Each night will be spent on the boat while days will be spent
biking the Rhone River Valley. Villeneuse to Avignon. Avignon to Vallabregues.
Vallabregues to Aries. Aries to Gallician. Gallician to Aigues Mortes. Participants will
bike 6 days for a total of 290 km.
Accomodations will be on board the boat with double berth accomodations and en-suite
faciltiies Dining and lounge facilities are provided on board.
Breakfast and dinner will be provided onboard. Provisions for lunch will be available
each morning for participants to pack lunch and carry with us.
No land transportation will be used during the trip, escept in the case of an emergency
evacuation. Any such transport will be supplied by our outfitter who is in constant radio
contact with our boat base.
Yes
No
If yes, please describe below what you will need to do to obtain them:
No.
If no, please describe the process you went through to find out that they were not
required:
We rely on the outfitter, who if needed, would include any such costs in their quote.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Helmets are required while riding
Yes
No
If yes, please describe below what type of experience? Also describe
Adventure Travel Trip Proposal Form, page 2 of 5
Richard Cable/Janis Stahlhut
Tourjours Provence en velo et en bateau
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
how you will ensure that the participant has this experience?
It will require lower intermediate road biking ability and knowledge. We will ascertain
this through our screening process.
Yes
No
If yes, please describe below what you will do:
We will have a pre-trip grathering that will include a bike ride and dinner.
The very nature of this trip focuses on conversation, education, and recreation. We will
be learning about the history, artistiry, and culture of Provence.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
We will have guide services for our day to day biking routes and the history of the
villages and town we will pass through and stay in.
Girolibero Tour operator by Cooperative Zeppelin
info@zeppelin.it www.qeppelin.it www.girolibero.it
This information is on file from a previous trip to Sicily (2009) and Bike & Boat Venice
(2012).
Liability? Yes
No
Maximum amt: $ policy on file at Joy
Street
Yes
No
Are they willing to list AMC as an
additional insured?
Transportation to local hospitals at Villeneuve-les-Avignon, Aires, Gallician, and Aigues
Mortes. Guide will have a cell phone in case of emergencies. Leader will carry a cell
phone with international coverage.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of biking will exist.
Response
Road biking carries an inherent risk of injury due to falls or collision. The roads we will
be using are paved and often shared with car traffic. The trip leaders are WFA and CPR
certified and will be carrying basic first aid kits and communications gear (cell phones,
2-way radios). In addition, our biking tour guide will be always at hand with constant
communication contact with the boat and their headquarters in case of emergency. Our
tour guides are also fully first aid and CPR certified. Safety talks will precede each day’s
ride, with the outfitters describing fully the road conditions that can be anticipated for the
day and a review of emergency procedures in accordance with the outfitters’ established
protocol.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
language/translation; no other political concerns or hazards are anticipated
Response
French is of course the language. Though neither leader speaks the language fluently,
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 3 of 5
Richard Cable/Janis Stahlhut
Tourjours Provence en velo et en bateau
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
our bike tour guide will be capable of comunicating with the "locals". Provence is a
popular touring site and it can be expected that many local inhabitants, merchants, and
especially emergency facilities, will be able to communicate in English if necessary. Our
outfitters are fully fluent in English and our daily bike guide will be with us at all times
to ensure that communications are not problematic. Since all overnight and dining
accommodations are on the boat, we will not be faced with any language barrier for
those processes.
Road conditions, drivers, insurance
We will not be driving
Level of fitness, screening concerns, experience with equipment or activity
Appropriate level of fitness and riding experience for day road biking
The level of riding is low-intermediate and through trip description and screening, we
should be able to ascertain that the level of fitness is appropriate. It is more important
for us to ascertain that our applicants are experienced with riding on roadways shared by
motorists. Europeans, by and large, are more accustomed to sharing the road with
cyclists, as long as the cyclists are consciously following the "rules of the road." We
have chosen October as our time of year because the temperatures are mild so we do not
anticipate any issues with heat or heavy weather
Conditions unique to this type of trip
This trip does not invoke any "high risk" activities and will take place in a populated
region of the country.
Daily reviews of road safety and techniques (hand/voice signals, rules of the road, etc.)
will keep us mindful of riding safely to each destination while enjoying the culture and
beauty of the region.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
The leader and co-leader will be carrying cell phones and two way radios; additionally,
Emergency communication
Phone contacts, language,
we will have phone contact on board our boat. Our guide will speak both English and
documentation, distance from
French. We are less than one to two hours to medical services of hospital status. Both
emergency services
leaders use AT&T international service when traveling abroad which offers a wide area
of coverage in European countries. The area of France in which we will travel is not
remote, so cell coverage is expected to be fairly abundant. However, leaders will also be
equipped with 2-way radios based on point to point technology (e.g., "22 GMRS
channels offer a range of up to 35 miles (per manufacturer); range is based on an
unobstructed line of sight between you and another radio operator in good weather" with
additional "repeater" technology in the event that cell phones enter a "dead zone". In
addition, our outfitter is equipped with communications gear that is specific to France as
they maintain a base of operation in France. At no time will we be more than a few hours
vehicle ride from a medical facility. France is a country where finding an English
speaking person is never an extreme difficulty. Participants will carry passports and
emergency medical documents at all times. Leaders will be equipped with waiver,
emergency contact, and medical condition documents required for submission by all
participants.
Both the leader and co-leader, as well as the bike guide, will be carrying first aid and tool
Emergency equipment
What sort of emergency first
kits and two way radios as well as cell phones and radios..
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
We do not anticipate the need to evaculate, but in such an extreme situation, our
Evacuation
Please describe your plan for
outfitters' evacuation plan will be used to move participants to safety. We will always be
evacuation from the
in radio contact with our base (boat) and we will not be in backcountry.
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 4 of 5
Richard Cable/Janis Stahlhut
Tourjours Provence en velo et en bateau
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Villeneuve-les-Avignon: Centre De Long Sejour Docteur Paul Gache, 04-90-15-30-00;
Aries: Centre Hospitalier d'Aries, 04-90-93-32-07; Gallician: Centre Hospitalier
Universitaire, 04-66-68-68-68; and Aigues Mortes: Centre Hospitalier Universitaire de
Nimes, 04-66-02-25-00.
COST AND BUDGET DETAILS
The cost of the trip from the outfitter is 18,100 Euro. This is an all
inclusive cost of the rental of the boat, all bikes, all meals, all nightly
accomodations, and full guide service. Since the minimum number of
participants is 16 plus 2 leaders, the total price of 18,100 Euros is
divided by 18 for a unit price of 1006 Euro. With an exchange rate of
1.4 gives us a per person cost of $1408. A 1.5% transfer rate by TD
Bank is $21 per participant. Total: $1429.00. We are paying for the
entire boat which sleeps up to 22. We are basing our per person cost on
16 participants. Each person over the 16 will result in a refund. We
have set our contingency at 8%.
20% deposit 10 months prior.
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposit
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2011
90 days prior
$700 with application; $700 on February 1st, and balance of $799 on April 1st.
Full refund if the trip does not run. Individuals may cancel 90 days prior if it does not
interfere with the trip's status.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
cyout@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 5 of 5