Austrian Winter Adventure: Spectacular XC Skiing and Beyond
Stephen Cohen/Sarah Keats
SUMMARY OF TRIP INFORMATION
Austrian Winter Adventure: Spectacular XC Skiing and Beyond
Leader Stephen Cohen
Co-leader Sarah Keats
Innsbruck, Olympia region Austria (northwest of Innsbruck), Salzburg, Austria
1/22/2016-2/2/2016
Total # of days 12
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossSkiing-Downhill
Snorkeling
Country (Nordic)
(Alpine)
Trekking (e.g., hutWalking
Other – please describe
to-hut)
Skiing-Cross Country (Nordic)
Select one of those checked above.
Minimum 10
Maximum 14
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
$ 2,150,
Does it include airfare? Yes
No
additional $450
for Salzburg
Option
$ 1,200
Will leaders assist participants with flights? Yes
No
First Appearance: Month July
Year 2015
Last Appearance: Month November
Year 2015
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. asap
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? .
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Form Revised July 2013
Stephen Cohen
104 Manet Road Chestnut Hill, MA 02467
scohen1234@gmail.com
Home
Work
WFA
AWFA
WFR
Expiration: 12/2016
Cell 617 997-6861
CPR
BLS
Expiration: 7/2016
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Austria XC 2015 10 participants
Adventure Travel Trip Proposal Form, page 1 of 5
Austrian Winter Adventure: Spectacular XC Skiing and Beyond
Stephen Cohen/Sarah Keats
Trip two
Trip three
Other related trip
experience
Austria Stubai Alps trek 2014 10 participants
Jungfrau Region trek 2013 10 participants
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Sarah Keats
9B Bowdoin St., Yarmouth, ME 04096
slkski@gmail.com
Home
Work
Cell (207)756-4226
WFA
AWFA
WFR
Expiration: 5/2015- will renew
CPR
BLS
Expiration: 1/2017
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Nordic Skiing in Austria’s Olympia Region January 2015 (Co-leader)
Adirondack High Peaks Weekend 2014, 8 participants
Mizpah Spring Hut Inter-chapter Young Members Weekend 2014, 22 participants
Yes
No
If yes, please describe below:
We led/co-led this trip in January 2015.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Form Revised July 2013
The trip consists of seven days of winter sports focused on cross-country skiing, one day
touring in Innsbruck, and an option of two days visiting Salzburg. The Olympia region
is Europe's finest XC resort area featuring 279KM of groomed XC trails. In addition,
good alpine skiing and snow shoeing is nearby.
We will stay in a three or four star hotel in Innsbruck for the first night. We will stay in a
single full-service hotel in the Olympia region, most likely the hotel we stayed at during
our last trip, in the village of Leutasch. During the optional trip to Salzburg, we will stay
in a three or four star hotel for two nights. There are many hotels available from which to
choose.
Breakfast will be provided by the hotel in Innsbruck and we will get dinner in Innsbruck
on the night of arrival. Breakfast and dinner will be prepared by the hotel in Leutasch.
Lunches will be purchased by the participants. The budget includes leaders' lunches since
they are an out-of-pocket travel expense.
We will be taking the train from Innsbruck to Seefeld, where the hotel in Leutasch will
Adventure Travel Trip Proposal Form, page 2 of 5
Austrian Winter Adventure: Spectacular XC Skiing and Beyond
Stephen Cohen/Sarah Keats
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
pick up some of the participants and the rest of the participants will take a taxi. A local
bus pass that gives the participants free transportation throughout the region will be used
during the stay in Leautasch in order to access ski trails and villages. A train will be used
to get to Salzburg.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Yes
No
If yes, please describe below what type of equipment and how you
Does the trip require special
will ensure that people know how to use it:
equipment?
participants will be XC skiers - they can bring their own skis, but they can also be rented
Special experience
Yes
No
If yes, please describe below what type of experience? Also describe
Does the trip require special
how you will ensure that the participant has this experience?
skills on the part of the
participants should be at least intermediate level XC skiers to enjoy the trip to the
participant?
maximum. That said, there are many options for those who are not.
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group
together before the trip for an
activity or social event?
The trip will start off with a tour of Innsbruck which will provide participants
Conservation, education and
with information about Austrian culture and history. Participants will learn about
recreation
How will this AMC-AT trip meet the
the Tyrolean region history, culture, and food in the Olympia Region. It is likely
mission of the AMC?
that there will be a related musical event during the stay. There will be an
www.outdoors.org/about/mission.cfm
additional trip to Salzburg offered which will provide participants an opportunity
to explore Mozart's birthplace, salt mines, museums, architecture, and the setting
for the Sound of Music.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 3 of 5
Austrian Winter Adventure: Spectacular XC Skiing and Beyond
Stephen Cohen/Sarah Keats
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Winter temperatures and normal XC trail hazards
Response
Well organized resort area with emergency personnel available by cellphone
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Very safe. Most people speak at least some English.
Response
Normal tourist caution regarding petty theft.
Road conditions, drivers, insurance
Transportation
Potential hazards
slippery snowy roads
Response
Only use public transport with trained drivers
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
XC skiing is an aerobically intensive support. Participants may attempt longer or more
difficult trails than they are capable of.
Response
A full screening process will eliminate many potential problems. Those that arise will be
dealt with on an individual basis. We will look for people with recent XC experience and
at least intermediate proficiency, tolerance of the constraints of group outings, and,
ideally, experience in foreign countries.
Conditions unique to this type of trip
Other
Potential hazards
none
Response
none
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
All ski trails are within one hour of Innsbruck which has world-class medical facilities.
Emergency communication
Phone contacts, language,
First aid facilities are available in Seefeld, the largest village in the Olympia Region.
documentation, distance from
Emergency - 112 Police - 133, ambulance - 144 mountain rescue 140
emergency services
Cell phones work throughout the area.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Contact will be made with emergency personnel using cell phone.
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care available in Seefeld and in Innsbruck. Contact will be made with
Medical care
Please describe the medical
emergency personnel (emergency - 112, police - 133, ambulance - 144 helicopter rescue
care available in the area(s)
140) who will select the appropriate level of care.
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
Form Revised July 2013
the current $/Euro conversion rate is $1.12. The trip is priced out at
$1.25/Euro.
Adventure Travel Trip Proposal Form, page 4 of 5
Austrian Winter Adventure: Spectacular XC Skiing and Beyond
Stephen Cohen/Sarah Keats
a tour operator or agent is being used, what
currency is the agent to be paid in?
We will need to commit to the hotel three months prior to arriving. This gives us
Group Trip Deposits
What deposits will be required
adequate time to assemble the participants. Non-refundable airline tickets for the
from you by airlines, hotels, tour leaders will have to be purchased in advance, but not until it seems clear that the trip
operators, etc., and when?
will go. (The cost of refundable tickets is prohibitive.) Other reservations do not
require deposits or are refundable on short notice.
The purchase of non-refundable airline tickets will be postponed until it seems clear
Group Trip Refunds
What is the latest date you can
that the trip will go, either three months before arrival or after at least 10 participants
cancel and still receive a full
commit, whichever is first.
refund of any deposits?
$1,000 with the application and $1400 October 15, 2015
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation by an accepted participant will not be allowed to raise the cost to the
Cancellation policy
What will be your cancellation
other participants or to the leaders. Published MINIMUM penalty schedule: $200
policy for the participants?
before July 2014, $250 July and August 2014, and $500 thereafter. If actual costs are
higher, they will be included in the assessment. We will reserve the right to reduce
cancellation penalties if costs incurred can be passed to a replacement participant
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2013
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 5 of 5