Biking Innsbruck to Venice: Hang a Left at Verona…
Dick Cable/Janis Stahlhut
SUMMARY OF TRIP INFORMATION
Biking Innsbruck to Venice: Hang a Left at Verona…
Leader Dick Cable
Co-leader Janis Stahlhut
Austria and Italy
Aug. 15-27, 2016
Total # of days 13
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Bicycling-Road
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 16
$ 3800
Does it include airfare? Yes
No
$ 1000
Will leaders assist participants with flights? Yes
No
First Appearance: Month May
Year 2015
Last Appearance: Month
Year
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Immediately
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised February 2014
Dick Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work
WFA
AWFA
WFR
Expiration: 4-2016
Cell 86--944-0594
CPR
BLS
Expiration:
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Biking Puglia
Biking Berlin to Prague
Inca Trail and Easter Island
Biking Provence, Biking Sicily, 2 trips to Mongolia, Nepal trekking, Biking Camino de
Adventure Travel Trip Proposal Form, page 1 of 6
Biking Innsbruck to Venice: Hang a Left at Verona…
experience
Dick Cable/Janis Stahlhut
Santiago
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Janis Stahlhut
1465 East Putnam Avenue # 323, Old Greenwich, CT 06870
jstahlhut@aol.com
Home
Work
Cell 203-820- 9275
WFA
AWFA
WFR
Expiration: 4-2016
CPR
BLS
Expiration: 11-2015
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Biking Puglia
Inca Trail and Easter Island
Biking Provence
Biking Mantova-Venice, Biking the Camino de Santiago, Biking Sicily
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Form Revised February 2014
This is a 13 day bike trip that commences in Innsbruck, Austria, progresses south
through the Dolomites heading toward Lake Garda and on to Verona. After a rest day in
Verona, the biking continues to Venice. An extra night will be spent in Venice in order
to explore this amazing city and the surrounding islands. An optional cooking school
will be available as an optional selection in a location to yet be determined.
3 and 4 star hotels.
All breakfasts included. All dinners included except the extra night in Verona and the
last night in Venice.
Taxi, bus, or rail transfer from and to the airports. Optional train travel where available
to shorten a day's ride. Use of the water taxis in Venice. All luggage transported by our
outfitter from beginning to end.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
Adventure Travel Trip Proposal Form, page 2 of 6
Biking Innsbruck to Venice: Hang a Left at Verona…
Dick Cable/Janis Stahlhut
Does the trip require special
If yes, please describe below what you will need to do to obtain them:
permits or permissions?
n/a
(required on many U.S.
If no, please describe the process you went through to find out that they were not
federal lands and national
required:
parks)
We do not visit any sites that would require permitting.
Special equipment
Yes
No
If yes, please describe below what type of equipment and how you
Does the trip require special
will ensure that people know how to use it:
equipment?
Special experience
Yes
No
If yes, please describe below what type of experience? Also describe
Does the trip require special
how you will ensure that the participant has this experience?
skills on the part of the
Bicycle: the ability to ride a road bike in all road conditions
participant?
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group A pre-trip gathering/bike ride.
together before the trip for an
activity or social event?
The very nature of this trip focuses on conversation, education, and recreation.
Conservation, education and
We will be learning about the history, artistry, and culture of these unique areas
recreation
How will this AMC-AT trip meet the
of Austria and Italy. Both leaders have travelled in much of this part of Italy and
mission of the AMC?
can personally attest to the rich cultural opportunities.
www.outdoors.org/about/mission.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
We are using a tour operator except for our 'free' day in Verona and our final day in
entire trip?
Venice. Otherwise, our operator will be supplying our guide, bicycles, luggage transfer,
and support vehicle. Our guide will be fluent in all local languages, and is experienced
with the routing and conditions of our daily rides. He or she will also be proficient in the
local sites, customs and culture thus providing us much of the educational aspect of the
trip. The two AMC leaders, having planned, negotiated and coordinated the logistics of
arrival, will assist the operator's guide in keeping the cyclists in close proximity. Any
cycling group of this size will inevitably split into two and possibly three groups. The
AMC leaders will act as sweep and midpoint managers for the operator's guide. The
nature of this itinerary, daily point to point riding, requires rigorous adherence to the
routes and effective time management. With a group of this size, it would be risky and
unnecessarily difficult to operate with less than 2 leaders supporting the tour guide. In
addition, the chance of one leader becoming incapacitated, though hopefully remote, is
still within the realm of possibility. Such an unfortunate event could impose an almost
unmanageable burden and compromise the safety of the other participants.
To spread the costs of a fully supported trip with two leaders, we have increased the
min/max from thetraditional 12/14 to 14/16.
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Form Revised February 2014
Girolibero
www.girolibero.com
This information is on file from a previous trip to Sicily (2009), Bike & Boat Venice
(2012)., Toujour Provence (2013) and Puglia (2014).
Adventure Travel Trip Proposal Form, page 3 of 6
Biking Innsbruck to Venice: Hang a Left at Verona…
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Dick Cable/Janis Stahlhut
Liability? Yes
No
Maximum amt: $
Are they willing to list AMC as an
Yes
No
additional insured?
Transportation to local hospitals at Bolzano, Verona, Vicenza, and Venice. Guide will
have a cell phone in case of emergencies and 24x7 hoteline contact with their home
office. Leaders will carry cell phones with international coverage. The operator's
luggage van can function as well for emergency transportation.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of road biking.
Response
Road biking carries an inherent risk of injury due to falls or collision. The roads we will
be using are 95% paved and often shared with car traffic. The trip leaders are WFA and
CPR certified and will be carrying basic first aid kits and communications gear (cell
phones). In addition, our biking tour guide will be always at hand with constant
communication contact with the luggage van and their headquarters in case of
emergency. Our tour guides are also fully first aid and CPR certified. Safety talks will
precede each day’s ride, with the outfitters describing fully the road conditions that can
be anticipated for the day and a review of emergency procedures in accordance with the
outfitters’ and AMC leaders' established protocol. Bike helmets are mandatory at all
times.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
language/translation; no other political concerns or hazards are anticipated
Response
Italian is of course the language. Though neither leader speaks the language fluently,
our bike tour guide will be capable of comunicating with the "locals". All of Italy is a
popular touring country, and it can be expected that many local inhabitants, merchants,
and especially emergency facilities, will be able to communicate in English if necessary.
Our outfitters are fully fluent in English and our daily bike guide will be with us at all
times to ensure that communications are not problematic.
Road conditions, drivers, insurance
Transportation
Potential hazards
Response
We will not be driving
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Appropriate level of fitness and riding experience for day road biking
Response
The level of riding is low-intermediate and through trip description and screening, we
should be able to ascertain that the level of fitness is appropriate. It is more important
for us to ascertain that our applicants are experienced with riding on roadways shared by
motorists. Europeans, by and large, are more accustomed to sharing the road with
cyclists, as long as the cyclists are consciously following the "rules of the road." We
have chosen August as our time of year because the temperatures are mild so we do not
anticipate any issues with extreme heat or heavy weather.
Conditions unique to this type of trip
Other
Potential hazards
This trip does not invoke any "high risk" activities and will take place in a populated
region of the country.
Response
Daily reviews of road safety and techniques (hand/voice signals, rules of the road, etc.)
will keep us mindful of riding safely to each destination while enjoying the culture and
beauty of the region.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 4 of 6
Biking Innsbruck to Venice: Hang a Left at Verona…
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Dick Cable/Janis Stahlhut
The leader and co-leader will be carrying cell phones; additionally, we will have landline phone and wifi contact at each hotel. Our guide will speak both English and Italian.
We are less than one to two hours to medical services of hospital status at any point
during the trip. Both leaders use AT&T international service when traveling abroad
which offers a wide area of coverage in European countries. The area of Italy in which
we will travel is not remote, so cell coverage is expected to be fairly abundant. In
addition, our outfitter (guide and van driver) is equipped with communications gear that
is specific to Italy as they maintain a base of operation in Italy. At no time will we be
more than a few hours vehicle ride from a medical facility. Italy is a country where
finding an English speaking person is never an extreme difficulty. Participants will carry
passports and emergency medical documents at all times. Leaders will be equipped with
waiver, emergency contact, and medical condition documents required for submission by
all participants
Both the leader and co-leader, as well as the bike guide, will be carrying first aid and tool
kits as well as cell phones (described above).
We do not anticipate the need to evaculate, but in such an extreme situation, our
outfitters' evacuation plan will be used to move participants to safety. We will always be
in radio contact with our guide and support vehicle, and we will not be in backcountry.
Ospedale di Bolzano. Via Lorenz Bohler, 5. Bolzano BZ, Italy. +39 0471 908111.
Ospedale Civile Magg. borgo Trento. Piazzale Aristide Stefani, 1Verona VR, Italy
+39 045 812 1111.
Ospedale di Vicenza Viale Ferdinando Rodolfi, 37, Vicenza VI, Italy
Phone:+39 0444
753111
Ospedale SS. Giovanni e Paolo. Castello, 6777. Venezia, Italy. +39 041 529 4111
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
The cost of the trip from the outfitter is 1945 euros per person. This is
an all inclusive price that includes hotels, breakfast and dinner, guide,
support van, and bike rental. I have chosen an exchange rate of 1.30.
The current exchange rate is 1.22 [It has been at 1.25 for several
months, so I think 1.3 is a safe exchange to use.] This gives us a per
person cost of $2528. A 1.5% transfer rate by TD Bank is
approximately $38. Total: $2566.00. A notation will be contained in the
prospectus that in the event that a dramatic change in exchange rate
should occur, price will be adjusted accordingly.
We have established the per person cost of the trip based on 14
participants. We have listed the price based on that number, but we
would prefer to advertise with the 16 participant number as it is closer
to $3800. We would like the review committee's view on this
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 5 of 6
Biking Innsbruck to Venice: Hang a Left at Verona…
Dick Cable/Janis Stahlhut
suggestion.
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
20% deposit 10 months prior.
90 days prior
$1000 with application;$1000 on Nov 1, 2015; balance due March 1, 2016
Full refund if the trip does not run. Individuals may cancel 90 days prior if it does not
interfere with the trip's status
Yes
No
If yes, please describe conditions:
We will run the trip with 12 participants, but there will be a small fee increase per
participant of approximately $29.00 plus there will be a leader contributions of
$400.78 each.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 6 of 6