Stacia Biel/Wyatt Biel Family Exploration of Nova Scotia and Cape Breton Island SUMMARY OF TRIP INFORMATION Family Exploration of Nova Scotia and Cape Breton Island Leader Stacia Biel Co-leader Wyatt Biel Nova Scotia and Cape Breton Island, Canada July 3-10, 2016 Total # of days 8 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Trekking (e.g., hutto-hut) Family Minimum 16 Primary type of trip Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Skiing-Downhill Snorkeling (Alpine) Walking Other – please describe Select one of those checked above. Maximum 20 $ 1575 adults, Does it include airfare? Yes No $530 for 13-17, $395 for 1-12 $ 300-450 Will leaders assist participants with flights? Yes No First Appearance: Month November Year 2015 Last Appearance: Month March Year 2015 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. As soon as approved Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Form Revised July 2013 Stacia Biel 176 Dothan Street, Winchester, MA 01890 amcstacia@yahoo.com Home 781-583-5330 Work 857-288-7916 WFA AWFA WFR Expiration: June 2016 Cell 617-835-6532 CPR BLS Expiration: June 2016 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Family Adventures in the Canadian Rockies July 2015 Family Adventures in the Canadian Rockies July 2009 Adventure Travel Trip Proposal Form, page 1 of 5 Stacia Biel/Wyatt Biel Family Exploration of Nova Scotia and Cape Breton Island Trip three Other related trip experience Explore Istanbul and Turkish Mediterranean, June 2007 Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Wyatt Biel 176 Dothan Street, Winchester, MA 01890 wyattbiel@gmail.com Home 781-583-5330 Work 617-495-1410 Cell 617-835-9876 WFA AWFA WFR Expiration: June 2016 CPR BLS Expiration: Certified for work as Nurse Practitioner If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Family Adventures in the Canadian Rockies July 2015 Family Adventures in the Canadian Rockies July 2009 Explore Istanbul and Turkish Mediterranean, June 2007 Yes . No If yes, please describe below: Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Markus Jork or Sue Lach Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary. We will spend 3 days on the mainland of Nova Scotia and 4 days in Cape Breton. Activities in Nova Scotia include a visit to Burntcoat Head Park in the Bay of Fundy to do a Tidal Exploration Tour, and then we will have a group program and tour of the Shubenacadie Wildlife Park. Time to explore Halifax as well. We will then drive to Cape Breton Island on the third day and explore Cape Breton Highlands National Park and the famous Cabot Trail for 2 days. We will also visit the Louisburg Fortress. Drive back to Halifax for departures. We will give option to take ferry from Portland or fly. Accommodations Please describe your plans for accommodation(s) Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify. Local Transportation Hotels in both Halifax, Nova Scotia and Ingonish Ferry, Cape Breton Island Form Revised July 2013 All breakfasts and most dinners will be included and coordinated by leaders. Will give participants 1 night off to explore on own in Halifax. Breakfast will be at the lodging (included in Cape Breton but extra in Halifax). Lunches will be out and about but not included in the budget. We will have a welcome and goodbye dinner. Rented vans and cars Adventure Travel Trip Proposal Form, page 2 of 5 Stacia Biel/Wyatt Biel Family Exploration of Nova Scotia and Cape Breton Island Please describe your plans for local transportation Will leaders or participants be drivers of motor vehicles? Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Will leaders be drivers? Will volunteer participants be drivers? If so, MVR checks will be needed. See Appendix S1. Yes No If yes, please describe below what you will need to do to obtain them: Park pass will be purchased for each vehicle entering Cape Breton Highlands National Park. If no, please describe the process you went through to find out that they were not required: Special equipment Yes No If yes, please describe below what type of equipment and how you Does the trip require special will ensure that people know how to use it: equipment? Special experience Yes No If yes, please describe below what type of experience? Also describe Does the trip require special how you will ensure that the participant has this experience? skills on the part of the participant? Pre-trip activities Yes No If yes, please describe below what you will do: Do you plan to get your group Will try to do a hike with group prior to departure locally. together before the trip for an activity or social event? Participants will experience family-oriented recreation and cultural activities. Conservation, education and Parks Canada maintains wonderful exhibits on the geology, flora and fauna, with recreation How will this AMC-AT trip meet the many children-friendly exhibits. We will also visit Shubenacadie Wildlife Park mission of the AMC? where they have the largest collection of native wildlife to the island. We will do www.outdoors.org/about/mission.cfm a tour of the park and participate in a closed group program for 2 hours to learn about the animals, their habitat and some of the challenges they face living on Nova Scotia. TOUR OPERATOR AND GUIDE SERVICE INFORMATION This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity. Will this trip require a tour Yes No operator or guide service Please describe their services. If you are using a tour operator for the entire trip, during part of or for the please describe why you will be using them rather than doing this trip on your own: entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Liability? Yes No Maximum amt: $ Do they have liability Are they willing to list AMC as an Yes No insurance? additional insured? Emergency response Please describe the outfitters’ response plan in the case of an emergency. RISK ASSESSMENT Form Revised July 2013 Adventure Travel Trip Proposal Form, page 3 of 5 Stacia Biel/Wyatt Biel Family Exploration of Nova Scotia and Cape Breton Island Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards The terrain will be mountainous. Response Leaders will make judgement calls on where to go if weather or terrain are not favorable. Political concerns, crime, language translation, terrorism Foreign Country Potential hazards None Response Road conditions, drivers, insurance Transportation Potential hazards Rental vans and small island roads Response Leaders will screen participants who plan to drive for their experience and comfort with these roads. Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards Varying fitness levels and children tiring Response There will be 2 leaders, so we can break into separate groups with varying fitness levels if necessary. All hikes will be relatively easy and lasting only 3-4 hours max. Smaller children will be carried in packs; older children will have sufficient rest breaks. Conditions unique to this type of trip Other Potential hazards Ocean and pools Response Parents will be told to keep their eyes on their own children and not let children near water unless they are good swimmers or they are accompanying them into the water. EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK We will never be more than 3 miles or so from any trailhead, and popular trails are Emergency communication Phone contacts, language, patrolled by Park Service personnel. Leaders will carry radios and use them when we documentation, distance from break into smaller groups. emergency services Just regular first aid kits and co-leader is medical professional. We will never be more Emergency equipment What sort of emergency first than 3-4 miles or so from any trailhead, and popular trails are patrolled by Park Service aid or communication personnel. Leaders will carry radios and use them when we break into smaller groups. equipment (satellite phone, two-way radios) do you plan to use, if any? If there is an injury that requires evacuation, the Parks Canada or the Provincial Park Evacuation Please describe your plan for staff is contacted and they coordinate the evacuation. They can do helicopter rescues. evacuation from the Otherwise, light injuries are treated and evacuation is done on foot. backcountry location if applicable? There are hospitals in Halifax and Sydney (Cape Breton), the two largest cities, and Medical care Please describe the medical clinics near Bay of Fundy and Ingonish. Wyatt Biel is a nurse practioner. care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities. COST AND BUDGET DETAILS Foreign currencies For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what Form Revised July 2013 Canadian Dollars. Exchanging at CAD$1=USD$0.82) on May 30, 2015. We were conservative in the budget and used .9. As a contingency, we'll assume the value of the dollar could deteriorate and we'll use a contingency (5%). If exchange rates for the USD deteriorate beyond parity by the time of the final payment due date, an adjustment can be Adventure Travel Trip Proposal Form, page 4 of 5 Stacia Biel/Wyatt Biel Family Exploration of Nova Scotia and Cape Breton Island currency is the agent to be paid in? Group Trip Deposits What deposits will be required from you by airlines, hotels, tour operators, etc., and when? Group Trip Refunds What is the latest date you can cancel and still receive a full refund of any deposits? Participant deposits What are the initial deposit and your schedule of payments by participants to you? Cancellation policy What will be your cancellation policy for the participants? Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised July 2013 made. Participants will be made aware of the potential for a small uptick (or rebate) based in-part on the exchange rate. No deposits required for hotel or rentals. Hold both on a credit card. Wildlife Park tour and fortress can be paid for on site. 72 hours in advance of check in. No other deposits required. $500 for adults and $200 for children all ages People will receive refund if their spot can be taken, less a $50 fee. If their spot cannot be taken, they will receive back any funds that won't impact the shared costs. Yes No If yes, please describe conditions: We would take under 12 adults as long as the total cost to leaders and participants does not go up significantly. http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org amcatchair@comcast.net Adventure Travel Trip Proposal Form, page 5 of 5