Ginette Beaudoin/Anna Panszczyk
An Easter Island Adventure
SUMMARY OF TRIP INFORMATION
An Easter Island Adventure
Leader Ginette Beaudoin
Easter Island, Chile
4/22-29/2016
Backpacking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
$ 2580
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Total # of days 8
Bicycling-Mountain
Bicycling-Road
Camping
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Co-leader Anna Panszczyk
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
Does it include airfare? Yes
No
$ 1600-2000
Will leaders assist participants with flights? Yes
No
First Appearance: Month 9
Year 2015
Last Appearance: Month 3
Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. 6/2015
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Form Revised February 2014
Ginette Beaudoin
66 Graham Street, Biddeford, ME 04005
ginette4000@yahoo.com
Home 207-294-6302
Work
WFA
AWFA
WFR
Expiration: 5/2017
Cell 207-590-4431
CPR
BLS
Expiration: 5/2017
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Azores Islands, hiking, Oct 2014, 19 participants
Azores Islands, hiking, Sept 2014, 18 participants
Adventure Travel Trip Proposal Form, page 1 of 5
Ginette Beaudoin/Anna Panszczyk
An Easter Island Adventure
Trip three
Other related trip
experience
Austrian Alps, hiking, July/Aug 2014, 2 trips, 29 total participants
Have also led trips to Yosemite National Park, Minnesota's Superior Hiking Trail,
Tuscany and Cinque Terre
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Anna Panszczyk
22 Alfred Rd, Arlington, MA 02474
annatp12@gmail.com
Home 781-648-2492
Work
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 5/2016
CPR
BLS
Expiration: 5/2016
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Azores Islands, hiking, Oct 2014, 19 participants
Azores Islands, hiking, Sept 2014, 18 participants
Austrian Alps, hiking, July/Aug 2014, 2 trips, 29 total participants
Have also led trips to Yosemite National Park, Minnesota's Superior Hiking Trail,
Tuscany and Cinque Terre
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Form Revised February 2014
Participants will depart USA on Friday April 22nd and arrive on Easter Island Saturday
afternoon (this is feasible when done through Lima) for the start of the trip. We will have
a group welcome dinner that night. The following days will be spent in guided
exploration hikes of the islands volcanos, maoirs and cultural sites. We will also take a
boat excursion to some offshore island for additional cultural exploration and an
opportunity for snorkeling in sheltered coves. Participants will have one free day to
enjoy whatever activity they would like. We will depart Easter Island for return flights to
Lima or USA on Friday April 29th.
3 star hotel in double occupancy rooms
All breakfasts will be included as well as 5 dinners. Leaders will assist participants in
acquiring supplies for trail lunches, as well as for organizing dinner dining arrangements
in local restaurants.
Adventure Travel Trip Proposal Form, page 2 of 5
Ginette Beaudoin/Anna Panszczyk
An Easter Island Adventure
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Transportation will be organized by outfitter
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
Outfitter will obtain all the necessary permits
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants should be comfortable hiking/walking up to 5 miles with elevation gains of
up to 1500 feet. We will screen participants via phone conversations and checking
references.
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
This trip meets the mission of the AMC in that it includes physical activities
respectful of the environment as well as cultural aspects in both locations. The
outfitter has a social and environmental business practices operating policy. [See
the website for this information] Materials in this regard will be part of the predeparture materials provided by Adventure Life.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
The very nature of the delicate Easter Island cultural heritage, trail permits, conservation
entire trip?
efforts, etc. is best done under the supervision of a responsible outfitter. The outfitter has
been found to provide hotel rentals, vehicle rentals, and guides for less than what we
could arrange.
Name of tour operator/guide Santiago Adventures Ltda
Tegualda 1352
service
Providencia, Santiago, Chile
US Phone (802) 904-6798
www.santiagoadventures.com
Tour operator website
Company has a good safety record and is a USA owned company bassed in Santiago
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $ 1,000,000
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency Contact Info (24/7) +56-2-2244-2750
Emergency response
Please describe the outfitters’
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 3 of 5
Ginette Beaudoin/Anna Panszczyk
An Easter Island Adventure
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of hiking can occur.
Response
Clear precautions will be offered to all applicants and participants as well as indications
in the prospectus.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Pick pockets
Response
All participants will be cautioned to be careful of passports, currency, cameras, and other
valuable items.
Road conditions, drivers, insurance
Transportation
Potential hazards
Usual driving hazards associated with small roads
Response
On Easter Island, 4-wheel-drive vehicles are typically used due to the state of the roads
and access to sites. All drivers are fully insured and carry special licenses to drive tourist
vehicles.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Pariticpants should be able to hike/walk up to five miles with elevation gain of up to
1500feet. Participants will be screened via phone calls, checking references and prior
hiking experience. No special equipment will be needed.
Response
Those participants not wishing or not able to take part in a particular day's activities will
be given other options/suggestions for alternate activities they can pursue on their own.
Easter Island has an assortment of tours available on a daily basis for individuals as they
are very much geared towards tourism and cultural educational opportunities.
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
See below
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Our outfitters will be equipped with a full communication system, and both AMC leaders
Emergency equipment
What sort of emergency first
will be provided with contact information at AMC in the event that one of our leaders
aid or communication
becomes incapacitated.
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
All participants will be encouraged to obtain travel evacuation insurance. Additionally,
Evacuation
Please describe your plan for
the outfitters and leaders are trained in Advanced Wilderness First Aid. Our outfitters
evacuation from the
will also carry emergency telephone communication devices.
backcountry location if
applicable?
Lima, Peru: Clinica Anglo Americana - Clinic: Alfredo Salazar 350, San Isidro, Phone
Medical care
Please describe the medical
616-8900. Urgent Care Center: Av. La Fontana 362, La Molina, Phone 616-8989
care available in the area(s)
where you will be traveling
Easter Island, Chile: Dr. G. Concha Grossi
Dr. P. Barra Hernandez.
Hanga Roa
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 4 of 5
Ginette Beaudoin/Anna Panszczyk
An Easter Island Adventure
and list names and telephone
numbers for these facilities.
Hospital, Easter Island, Chile Easter Island has a hospital and emergency surgery
availability. Complicated medical cases would require airlifting to Santiago, Chile or
Lima, Peru
COST AND BUDGET DETAILS
All costs will be in U.S. dollars, and our quotes are in U.S. dollars. The
Foreign currencies
For int’l trips list each foreign currency, the
agents will be paid in U.S. dollars. The current budgetary figure allows
current $US dollar exchange rate and what
for some inflation between now and the commitment date.
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
A 50% deposit would be required once the reservation is confirmed and we have
Group Trip Deposits
What deposits will be required
reached our minimum number of participants. Balance would be due 45 days prior to
from you by airlines, hotels, tour arrival. NO DEPOSIT WILL BE SENT UNTIL WE HAVE REACHED OUR
operators, etc., and when?
MINIMUM NUMBER
Cancellation Policy:
Group Trip Refunds
What is the latest date you can
>60 days prior to arrival $150/person
cancel and still receive a full
59-30 days prior to arrival 10% of the total value of the reservation
refund of any deposits?
29-15 days prior to arrival 50% of the total value of the reservation
14 to 0 days prior to arrival 100% of the total value of the reservation
$1000 with application.
Participant deposits
What are the initial deposit and
balance of $1580 due by January 1, 2016
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
If you cancel after being accepted for the trip, $100 is non-refundable. But if you
policy for the participants?
cancel after Oct 1st, 2016, minimally $200 is nonrefundable; if (and only if) another
person takes your place. We will establish a waiting list. Should another person
replace you, you will be charged only the $200 cancellation fee. However, your
cancellation shall not raise the cost of the trip to any of the participants or trip leaders.
Thus if you cancel and are not replaced, you will forfeit the $200 plus the per capita
expenses already incurred and any other unpaid expenses for which the trip cannot
obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased
become your property and are generally non-refundable. We strongly recommend that
you purchase travel insurance. Information on a company recommended by the AMC
will be sent to the participants. Please note: The price of this AdventureTravel trip is
given in good faith based on current tariffs and rates and is subject to change. Any
tariff/rate increases will be passed on to participants.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
If we only had 12 persons we would still run the trip and would contribute the required
do not get the minimum number? percentage.
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 5 of 5