Ginette Beaudoin/AnnaPanszczyk
A Hiking Adventure in the Dolomites
SUMMARY OF TRIP INFORMATION
A Hiking Adventure in the Dolomites
Leader Ginette Beaudoin
Co-leader AnnaPanszczyk
Dolomites, Italy
July 17-28, 2015
Total # of days 12
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 16
$ 2875
Does it include airfare? Yes
No
$ 1900-2000
Will leaders assist participants with flights? Yes
No
First Appearance: Month Jan
Year 2014
Last Appearance: Month May
Year 2015
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Nov 2013
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised July 2013
Ginette Beaudoin
66 Graham Street, Biddeford, ME 04005
ginette4000@yahoo.com
Home 207-294-6302
Work 207-282-5151
WFA
AWFA
WFR
Expiration: 5/15
Cell 207-590-4431
CPR
BLS
Expiration: 4/15
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Yosemite, hiking, 2013, 2 trips with 16 participants each
Minnesota, hiking, 2013 with 14 participants
Austria, hiking, 2012 with 8 participants
Austrian hiking trips; prior Yosemite hiking trip: Acadia hike, bike and ski trips
Adventure Travel Trip Proposal Form, page 1 of 5
A Hiking Adventure in the Dolomites
Ginette Beaudoin/AnnaPanszczyk
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Anna Panszczyk
22 Alfred Rd, Arlington, MA 02474
annatp13@verizon.net
Home 781-648-2492
Work n/a
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 4/15
CPR
BLS
Expiration: 4/15
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Yosemite, hiking, 2013, 2 trips with 16 participants
Morrocco, trekking, 2013, with 6 participants
Minnesota, hiiking, 2013, with 14 participants
Yes
No
If yes, please describe below:
Leader has been to this area previously.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Form Revised July 2013
Participants will fly in and out of Innsbruck, Austria airport and be transferred to/from
hotel by chartered bus. We will stay in 3 star hotel in Selva, Corvara and Dobbiaco, with
day hikes from all three locations. We also spend two nights in a "refugio" and do a day
hike from there. Luggage will be transferred from hotel to hotel so participants only need
to hike with a daypack.
Three star hotels with shared double rooms in Selva, Corvara and Dobbiaco. A two night
stay in a "refugio" bunkroom with shared facilities.
Trip cost includes daily breakfast and dinner at the hotel and refugio. Lunches will be
eaten during the daily hikes at refugios or local inns and will be at individual participants
own expense.
Charter bus from Innsbruck to hotel in Selva; utilize local buses, lifts and gondolas to
access trail heads. Charter bus from hotel in Dobbiaco back to Innsbruck airport.f
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
Adventure Travel Trip Proposal Form, page 2 of 5
Ginette Beaudoin/AnnaPanszczyk
A Hiking Adventure in the Dolomites
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Inquiries through Italian Hiking Club, local tourist offices
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
The participants must be able to demonstrate that they can hike in the Alps. A guideline
for hiking abilities will be supplied with the prospectus so participants can rate
themselves. Leader/coleader will follow up with AMC local chapter contacts to see if
participants will be a good fit for this trip. Phone calls will be used if uncertain about
abilities and being a good group player.
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
Talks on conservation methods in the Alps while hiking, ie:timber conservation
and management, avalanche control, glacier protection to slow melting process.
Education on flowers, animals, trees, on altitude and acclimatization procedures,
hiking safety in the Alps and "alpine guide's hiking pace". The main recreation
will be hiking, Optional sightseeing in Cortina, leaders will supply sample
itinerary/sightseeing info.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 3 of 5
A Hiking Adventure in the Dolomites
Potential hazards
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Ginette Beaudoin/AnnaPanszczyk
Slipping off trail, rock fall, exposure on cliffs, rain, and cold exposure.
Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety
and etiquette. Carry rain gear, extra layers, hats, gloves, gaiters, polypro and wool layers,
first aid kit. Careful instructions in advance before hiking about how to hike in the Alps:
stay to high side of trail when you encounter people, stay away from steep grass slopes,
and keep a safe interval between hikers.
Political concerns, crime, language translation, terrorism
Pick pockets, Italy is a stable country.
Check State department advisories. Know some German, carry small dictionary and
phrase book. Warn participants in advance of thieves in airports and cities.
Road conditions, drivers, insurance
Commercial airlines to Innsbruck. Charter bus from and to airport. Cable cars and local
buses in Dolomites.
All have proven safety records.
Level of fitness, screening concerns, experience with equipment or activity
Intermediate to advanced hiking skills required of all participants. Health conditions will
dictate what level participant will be allowed to hike. Must be a group player and not an
individualist.
Careful screening: application response, phone calls, chapter feedback, recent excursions
(local and Adventure Travel), list of hikes done in past 2 years. Participants will need to
be up front and accurate with all health conditions and medications. Participant must be a
group player, if not they will put the groups safety in jeopardy and this would not be
acceptable.
Conditions unique to this type of trip
Cable car travel to high altitudes.
Instruct participants about cable car procedures, need to stay well hydrated, and
acclimatize for the first 3 days.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Use nearest mountain hut or cable car lift station for phone contacts. Use Italian
Emergency communication
Phone contacts, language,
dictionary and phrase book for accident related and health words. Use SOLO soap note. .
documentation, distance from
Usually only 1 to 2 miles to alpine services.
emergency services
Leaders will each carry a first aid kit with SOLO book and soap note.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
For backcountry location the leaders will summon help from the nearest alpine hut . For
Evacuation
Please describe your plan for
backcountry and out of country, AMC Evacuation and Repatriation insurance will pay
evacuation from the
for the evacuation.
backcountry location if
applicable?
Regional hospitals:
Medical care
Please describe the medical
Brunico Hospital: 39-0474-581111; 39-0471-555444
care available in the area(s)
Hospital Bressanone(Brixen): 39-0472-812111
where you will be traveling
Hospital Bolzano(Bozen): 39-0471-908111
and list names and telephone
Medical Emergency Stand By Duty (24 care): Selva 39-0471-794266
numbers for these facilities.
Mountain Rescue "Aiut Alpin Dolomites"; 39-0471-797766
Mountain Rescue Helicopter 39-0471-797171
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 4 of 5
Ginette Beaudoin/AnnaPanszczyk
A Hiking Adventure in the Dolomites
COST AND BUDGET DETAILS
Euro is used in Italy and Austria, have budgeted an exchange rate of
$1.65 per euro due to current volatility of euro/dollar. Have also
budgeted a contingency of 8% to offset increases in the exchange rate.
Current exchange rate as of is 1 euro= $1.34
Please note: The price of the Adventure Travel Trip is given in good
faith based on current tariffs & rates and is subject to change. Any tariff,
exchange rate increases will be passed on to participants.
200 to 300 euros per hotel
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2013
30 days prior to arrival at each hotel
$1000 deposit with application
$1000 by January 15th, 2015
$875 by April 1st, 2015
If you cancel after being accepted for the trip, $100 is non-refundable. But if you
cancel after May 1st, 2015, minimally $200 is nonrefundable, if (and only if) another
person takes your place. We will establish a waiting list. Should another person replace
you, you will be charged only the $200 cancellation fee. However, your cancellation
shall not raise the cost of the trip to any of the participants or trip leaders. Thus if you
cancel and are not replaced, you will forfeit the $200 plus the per capita expenses
already incurred and any other unpaid expenses for which the trip cannot obtain a
refund. You may forfeit the entire trip fee. Flight tickets once purchased become your
property and are generally non-refundable. We strongly recommend that you purchase
travel insurance. Information on a company recommended by the AMC will be sent to
you. Please note: The price of the Adventure Travel trip is given in good faith based on
current tariffs and rates and is subject to change. Any tariff, exchange rate increases
will be pased on to participants.
Yes
No
If yes, please describe conditions:
Would consider running the trip with as few as 10 participants.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 5 of 5