Ginette Beaudoin/AnnaPanszczyk A Hiking Adventure in the Dolomites SUMMARY OF TRIP INFORMATION A Hiking Adventure in the Dolomites Leader Ginette Beaudoin Co-leader AnnaPanszczyk Dolomites, Italy July 17-28, 2015 Total # of days 12 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Primary type of trip Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Trekking (e.g., hutto-hut) Hiking Minimum 14 Skiing-Downhill Snorkeling (Alpine) Walking Other – please describe Select one of those checked above. Maximum 16 $ 2875 Does it include airfare? Yes No $ 1900-2000 Will leaders assist participants with flights? Yes No First Appearance: Month Jan Year 2014 Last Appearance: Month May Year 2015 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. Nov 2013 Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Other related trip Form Revised July 2013 Ginette Beaudoin 66 Graham Street, Biddeford, ME 04005 ginette4000@yahoo.com Home 207-294-6302 Work 207-282-5151 WFA AWFA WFR Expiration: 5/15 Cell 207-590-4431 CPR BLS Expiration: 4/15 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Yosemite, hiking, 2013, 2 trips with 16 participants each Minnesota, hiking, 2013 with 14 participants Austria, hiking, 2012 with 8 participants Austrian hiking trips; prior Yosemite hiking trip: Acadia hike, bike and ski trips Adventure Travel Trip Proposal Form, page 1 of 5 A Hiking Adventure in the Dolomites Ginette Beaudoin/AnnaPanszczyk experience Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Anna Panszczyk 22 Alfred Rd, Arlington, MA 02474 annatp13@verizon.net Home 781-648-2492 Work n/a Cell 617-429-2175 WFA AWFA WFR Expiration: 4/15 CPR BLS Expiration: 4/15 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Yosemite, hiking, 2013, 2 trips with 16 participants Morrocco, trekking, 2013, with 6 participants Minnesota, hiiking, 2013, with 14 participants Yes No If yes, please describe below: Leader has been to this area previously. Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary. Accommodations Please describe your plans for accommodation(s) Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify. Local Transportation Please describe your plans for local transportation Will leaders or participants be drivers of motor vehicles? Permits or permissions Form Revised July 2013 Participants will fly in and out of Innsbruck, Austria airport and be transferred to/from hotel by chartered bus. We will stay in 3 star hotel in Selva, Corvara and Dobbiaco, with day hikes from all three locations. We also spend two nights in a "refugio" and do a day hike from there. Luggage will be transferred from hotel to hotel so participants only need to hike with a daypack. Three star hotels with shared double rooms in Selva, Corvara and Dobbiaco. A two night stay in a "refugio" bunkroom with shared facilities. Trip cost includes daily breakfast and dinner at the hotel and refugio. Lunches will be eaten during the daily hikes at refugios or local inns and will be at individual participants own expense. Charter bus from Innsbruck to hotel in Selva; utilize local buses, lifts and gondolas to access trail heads. Charter bus from hotel in Dobbiaco back to Innsbruck airport.f Will leaders be drivers? Will volunteer participants be drivers? If so, MVR checks will be needed. See Appendix S1. Yes No Adventure Travel Trip Proposal Form, page 2 of 5 Ginette Beaudoin/AnnaPanszczyk A Hiking Adventure in the Dolomites Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? If yes, please describe below what you will need to do to obtain them: If no, please describe the process you went through to find out that they were not required: Inquiries through Italian Hiking Club, local tourist offices Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? The participants must be able to demonstrate that they can hike in the Alps. A guideline for hiking abilities will be supplied with the prospectus so participants can rate themselves. Leader/coleader will follow up with AMC local chapter contacts to see if participants will be a good fit for this trip. Phone calls will be used if uncertain about abilities and being a good group player. Yes No If yes, please describe below what you will do: Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/mission.cfm Talks on conservation methods in the Alps while hiking, ie:timber conservation and management, avalanche control, glacier protection to slow melting process. Education on flowers, animals, trees, on altitude and acclimatization procedures, hiking safety in the Alps and "alpine guide's hiking pace". The main recreation will be hiking, Optional sightseeing in Cortina, leaders will supply sample itinerary/sightseeing info. TOUR OPERATOR AND GUIDE SERVICE INFORMATION This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity. Will this trip require a tour Yes No operator or guide service Please describe their services. If you are using a tour operator for the entire trip, during part of or for the please describe why you will be using them rather than doing this trip on your own: entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Liability? Yes No Maximum amt: $ Do they have liability Are they willing to list AMC as an Yes No insurance? additional insured? Emergency response Please describe the outfitters’ response plan in the case of an emergency. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Form Revised July 2013 Adventure Travel Trip Proposal Form, page 3 of 5 A Hiking Adventure in the Dolomites Potential hazards Response Foreign Country Potential hazards Response Transportation Potential hazards Response Participants Potential hazards Response Other Potential hazards Response Ginette Beaudoin/AnnaPanszczyk Slipping off trail, rock fall, exposure on cliffs, rain, and cold exposure. Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety and etiquette. Carry rain gear, extra layers, hats, gloves, gaiters, polypro and wool layers, first aid kit. Careful instructions in advance before hiking about how to hike in the Alps: stay to high side of trail when you encounter people, stay away from steep grass slopes, and keep a safe interval between hikers. Political concerns, crime, language translation, terrorism Pick pockets, Italy is a stable country. Check State department advisories. Know some German, carry small dictionary and phrase book. Warn participants in advance of thieves in airports and cities. Road conditions, drivers, insurance Commercial airlines to Innsbruck. Charter bus from and to airport. Cable cars and local buses in Dolomites. All have proven safety records. Level of fitness, screening concerns, experience with equipment or activity Intermediate to advanced hiking skills required of all participants. Health conditions will dictate what level participant will be allowed to hike. Must be a group player and not an individualist. Careful screening: application response, phone calls, chapter feedback, recent excursions (local and Adventure Travel), list of hikes done in past 2 years. Participants will need to be up front and accurate with all health conditions and medications. Participant must be a group player, if not they will put the groups safety in jeopardy and this would not be acceptable. Conditions unique to this type of trip Cable car travel to high altitudes. Instruct participants about cable car procedures, need to stay well hydrated, and acclimatize for the first 3 days. EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK Use nearest mountain hut or cable car lift station for phone contacts. Use Italian Emergency communication Phone contacts, language, dictionary and phrase book for accident related and health words. Use SOLO soap note. . documentation, distance from Usually only 1 to 2 miles to alpine services. emergency services Leaders will each carry a first aid kit with SOLO book and soap note. Emergency equipment What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? For backcountry location the leaders will summon help from the nearest alpine hut . For Evacuation Please describe your plan for backcountry and out of country, AMC Evacuation and Repatriation insurance will pay evacuation from the for the evacuation. backcountry location if applicable? Regional hospitals: Medical care Please describe the medical Brunico Hospital: 39-0474-581111; 39-0471-555444 care available in the area(s) Hospital Bressanone(Brixen): 39-0472-812111 where you will be traveling Hospital Bolzano(Bozen): 39-0471-908111 and list names and telephone Medical Emergency Stand By Duty (24 care): Selva 39-0471-794266 numbers for these facilities. Mountain Rescue "Aiut Alpin Dolomites"; 39-0471-797766 Mountain Rescue Helicopter 39-0471-797171 Form Revised July 2013 Adventure Travel Trip Proposal Form, page 4 of 5 Ginette Beaudoin/AnnaPanszczyk A Hiking Adventure in the Dolomites COST AND BUDGET DETAILS Euro is used in Italy and Austria, have budgeted an exchange rate of $1.65 per euro due to current volatility of euro/dollar. Have also budgeted a contingency of 8% to offset increases in the exchange rate. Current exchange rate as of is 1 euro= $1.34 Please note: The price of the Adventure Travel Trip is given in good faith based on current tariffs & rates and is subject to change. Any tariff, exchange rate increases will be passed on to participants. 200 to 300 euros per hotel Foreign currencies For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Group Trip Deposits What deposits will be required from you by airlines, hotels, tour operators, etc., and when? Group Trip Refunds What is the latest date you can cancel and still receive a full refund of any deposits? Participant deposits What are the initial deposit and your schedule of payments by participants to you? Cancellation policy What will be your cancellation policy for the participants? Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised July 2013 30 days prior to arrival at each hotel $1000 deposit with application $1000 by January 15th, 2015 $875 by April 1st, 2015 If you cancel after being accepted for the trip, $100 is non-refundable. But if you cancel after May 1st, 2015, minimally $200 is nonrefundable, if (and only if) another person takes your place. We will establish a waiting list. Should another person replace you, you will be charged only the $200 cancellation fee. However, your cancellation shall not raise the cost of the trip to any of the participants or trip leaders. Thus if you cancel and are not replaced, you will forfeit the $200 plus the per capita expenses already incurred and any other unpaid expenses for which the trip cannot obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased become your property and are generally non-refundable. We strongly recommend that you purchase travel insurance. Information on a company recommended by the AMC will be sent to you. Please note: The price of the Adventure Travel trip is given in good faith based on current tariffs and rates and is subject to change. Any tariff, exchange rate increases will be pased on to participants. Yes No If yes, please describe conditions: Would consider running the trip with as few as 10 participants. http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org amcatchair@comcast.net Adventure Travel Trip Proposal Form, page 5 of 5