Richard Cable/Janis Stahlhut
Machu Picchu to Easter Island: Journey Into Time
SUMMARY OF TRIP INFORMATION
Machu Picchu to Easter Island: Journey Into Time
Leader Richard Cable
Co-leader Janis Stahlhut
Peru and Easter Island, Chile
May 11, 2014 [dep. USA] to May
Total # of days 16
26, 2014 [arr. USA]
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Walks
Minimum 14
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Skiing-Downhill
Snorkeling
(Alpine)
Other – please describe community volunteer
project
Maximum 16
$ 3825/4150 includes Does it include airfare? Yes
No
internal air of $250.
Lima/Machu Picchu
RT.
$ 1400-1600
First Appearance: Month as early as possible
Year
Last Appearance: Month
Year
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. as soon as possible
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why? n/a
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Richard Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work 060-778-6414
WFA
AWFA
WFR
Expiration: 3-2014
CPR
BLS
Expiration: 3-2014
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional

To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA
for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it
will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you
should describe your plans to do so in a note.
Form Revised March 2012
Adventure Travel Trip Proposal Form, page 1 of 6
Machu Picchu to Easter Island: Journey Into Time
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Richard Cable/Janis Stahlhut
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Mongolia: 2011
Nepal: 2011
Sicily: 2010
Mongolia 2009, Yosemite. Upcoming: Venice Biking, Spain Biking, France
Biking
Janis Shahlhut
1465 East Putnam Avenue, Old Greenwich, CT 06870
jstahlhut1@aol.com
Home 203-820-9275
Work same
WFA
AWFA
WFR
Expiration: 3-2014
CPR
BLS
Expiration: 11-2013
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Sicily - 2010: coleader
New Hampshire Hiking Weekend - leader
Weekend Hiking at Noble View- leader
Weekend Biking in Cape Cod - leader
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available please
include or attach an itinerary.
Form Revised March 2012
This is a two part trip. Part 1 is to Peru with a flight into Lima. Part 1 splits into
two parts and participants will choose either A or B. In the visit to Macchu
Picchu, both A and B groups will fly to Cuzco. Group A will hike the Inca Trail
while group B will tour Cuzco and Sacred Valley and participate in a
reforestration project and take the train to Machu Picchu. Both groups will tour
Machu Picchu and climb Wayna Picchu. Part 2 of the trip will be on Easter
Island. A four day tour will take us to the major attractions [see prospectus for
details of Group A and B and Easter Island] Group A and B will be separated for
5 days in Peru. One leader will accompany Group A while the other will be with
Group B. We anticipate that both groups will be evenly split at 7/7. 6/8, 8/6, 9/5,
or 5/9 due to the nature of the trip's options. Knowing that trip safety is imperative
to any AMC Adventure Travel trip, if the ratio splits out differently, we will
consider the option of taking just the larger group OR going to a higher number
Adventure Travel Trip Proposal Form, page 2 of 6
Machu Picchu to Easter Island: Journey Into Time
Accommodations
Please describe your plans for
accommodation(s)
Meals
Please describe your plans for
providing meals
Local Transportation
Please describe your plans for
local transportation
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Richard Cable/Janis Stahlhut
of participants and taking a third leader. Both groups will be accompanied by a
professional guide as well as the AMC leader which essentially makes it the
equivalent of a single leader trip. We are aware this thas occurred on more than
one occasion on trips of this nature, that is trips accompanied by professional
outfitters and guides. The Inca Trail is well designated, has very delineated
hiking protocol and destination points much like the hiking in New Zealand.
Permits are set for a specific time factor and are supervised by the state system
as well as the guides and porters. All guides are multi-lingual and have expertise
in specific areas of ornithology, history, or archaeology. All guides have First Aid
and emergency response training and equipment.
Carl Rosenfeld will be our back-up leader. If a third leader is necessary, he will
be that third leader as well.
3 star hotels with en suite baths, as arranged by our outfitter. Tent camping for
those hiking the Inca Trail.
All breakfasts and some lunches will be included. Dinner will be included for
those hiking the Inca Trail. All dinners not included will be coordinated by the
leaders and paid for by the participants and leaders.
All transportation will be provided by the outfitter. This includes transfers to and
from the airports, tour vehicles in Peru and Easter Island. Internal air in Peru is
arranged by the Peruvian outfitter through their partner consolidator. In both
locations, drivers must carry a special driving permit for tourist vehicles.
Yes
No
If yes, please describe below what you will need to do to obtain them:
provided by the outfitters in both locations
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Hiking at high altitude requires a complete understanding of possible hazards
and risks, as well as appropriate conditioning. Screening will help in this regard
as well as adequate medical advise and possible medication. We and the
outfitter have build in days for aclimatization for higher altitude hiking.
Yes
No
If yes, please describe below what you will do:
We will plan a gathering in CT. In all likelihood it will have a short hike followed by a
group dinner.
This trip meets the mission of the AMC in that it includes physical activities
respectful of the environment as well as cultural aspects in both locations. While
other AMC trips have been led to Peru and Machu Picchu, we think this is the
first proposed AMC trip to Easter Island. The outfitter has a social and
environmental business practices operating policy. [See the website for this
information] Materials in this regard will be part of the predeparture materials
provided by Adventure Life. Adventure Life uses a supplier on the Inca Trail that
uses the best porters and contributes to sustainable travel. This supplier has
helped design some of the volunteer programs in the villages where the porters
come from and has assisted them in developing their own tourist infrastructure
(camps, alternative trek, etc.)
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
Form Revised March 2012
Yes
No
Adventure Travel Trip Proposal Form, page 3 of 6
Richard Cable/Janis Stahlhut
Machu Picchu to Easter Island: Journey Into Time
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
The very nature of the Inca Trail, trail permits, conservation efforts, etc. is best
done under the supervision of a responsible outfitter. The same holds true on
Easter Island. We found that we could not arrange Easter Island hotel rentals,
vehicle rentals, and guides for less that our outfitter could provide. In fact, it was
going to cost at least $200 more per person. Also, porters, guides, and trail
permits for the Inca Trail are best supplied by a reputable outfitter. We chose a
company that met our needs based on many searches and inquiries. This
company has been in business for 12 years and takes care of 2500-3000
travelers per year. We have testimonials contacts from many past clients.
Adventure Life. They are members of IATA, IGTOA, IAAN, the VVV, Rainforest
Alliance and several other travel groups.
adventure_life.com
They have had no serious injuries and have been in business for 12 years. For more
information on the principals of the company and background, go to:
http://www.adventure-life.com/tours/travel-with-a-purpose/
Liability? Yes
No
Maximum amt: $ 1,000,000
Are they willing to list AMC as an
Yes
No
additional insured?
The outfitter has a 24 hour on call operations staff member. Field staff carry
radios and phones. Travel insurance is recommended for evacuation. The
outfitter has a policy concerning medical care delivered during a trip including
medical equiment, Gamov hyperbaric bags for high altitude, etc. The outfitter
also provides a booklet including helath preparation tips for the areas visited.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of hiking can occur. While this is a guided hike on the Inca
Trail, it is at high altitude.
Response
Clear precautions and options will be offered to all applicants and particpants as well as
indications in the prospectus.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
small petty crime
Response
All participants will be cautioned to be careful of passports, currency, cameras, and other
valuable items.
Road conditions, drivers, insurance
Transportation
Potential hazards
Response
Vehicles will be mini-vans or small passenger busses depending on the size of the group.
On Easter Island, 4 wheel drive vehicles are typically due to the state of roads and access
to sites. All drivers are fully insured and carry special licenses to drive tourist
vehicles.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
High altitude hiking
Response
For those concerned with high altitude hiking, there is the option of bypassing the
hike and doing other less vigorous activities but ones that are keeping with the
AMC goals and values.
Conditions unique to this type of trip
Other
Potential hazards
Response
Form Revised March 2012
Adventure Travel Trip Proposal Form, page 4 of 6
Machu Picchu to Easter Island: Journey Into Time
Richard Cable/Janis Stahlhut
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
see below.
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
We will be carrying a cell phone with international coverage. Additionally, we will be
Emergency equipment
What sort of emergency first
carrying two way radios. Our outfitters will be equiped with a full communication
aid or communication
system, and as there will be only one AMC leader with each group, they will be
equipment (satellite phone,
provided with contact information at AMC in the event that one of our leaders becomes
two-way radios) do you plan
incapacitated.
to use, if any?
All participants will be encouraged to obtain travel evacution insurance.
Evacuation
Additionally, the outfitters and leaders are trained in Wilderness First Aid. The
Please describe your plan for
Inca Trail is highly monitored for safety of trekkers. Our outfitters will also carry
evacuation from the
emergency telephone communication devices.
backcountry location if
applicable?
Peru: Lima: Clinica Anglo Americana - Clinic: Alfredo Salazar 350, San Isidro, Phone
Medical care
Please describe the medical
616-8900. Urgent Care Center: Av. La Fontana 362, La Molina, Phone 616-8989
care available in the area(s)
Peru: Cuzco: Cusco Medical Assistance. Tel:+51 84 224016+51 84 224178.Address:
where you will be traveling
Urb. El Ovalo, Av. La Paz B-1
and list names and telephone
numbers for these facilities.
Easter Island: Dr. G. Concha Grossi
Dr. P. Barra Hernandez.
Hanga Roa Hospital,
Easter Island, Chile Easter Island has a hospital and emergency surgery
availability. Complicated medical cases would require airlifting to Santiago, Chile
COST AND BUDGET DETAILS
All costs will be in U.S. dollars, and our quotes are in U.S. dollars.
The agents will be paid in U.S. dollars. While there is a 10%
discount for 12 participants or more which will be realized by
some of the leader costs being covered, we have not factored in
this savings as we anticipate inflation since this trip is just under
two years out. This 10% savings will be used against this
possibility. [I explained this in a coversation with Len W.] The
outfitter has indicated that there will not be additional charges no
matter how the group splits, but both Janis and I would like to see
an equal split is at all possible through our screening.
yet to be determined
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposit
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Form Revised March 2012
90 days prior
$1000 with application. $1500 by Oct. 1, 2013. Bal. of $1325/1650 by Jan. 1,
2014
Full refund if the trip does not run. Individuals may cancel 90 days prior if it
does not interfere with the trip's status.
Yes
No
If yes, please describe conditions:
Adventure Travel Trip Proposal Form, page 5 of 6
Machu Picchu to Easter Island: Journey Into Time
Richard Cable/Janis Stahlhut
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised March 2012
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
cyout@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 6 of 6