Richard Cable/Janis Stahlhut Machu Picchu to Easter Island: Journey Into Time SUMMARY OF TRIP INFORMATION Machu Picchu to Easter Island: Journey Into Time Leader Richard Cable Co-leader Janis Stahlhut Peru and Easter Island, Chile May 11, 2014 [dep. USA] to May Total # of days 16 26, 2014 [arr. USA] Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Walks Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Minimum 14 Skiing-Downhill Snorkeling (Alpine) Other – please describe community volunteer project Maximum 16 $ 3750/4075 Does it include airfare? Yes No $ 1400-1600 First Appearance: Month as early as possible Year Last Appearance: Month Year Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. as soon as possible Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? n/a LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Richard Cable 8 Heather Lane, Burlington, CT 06013 r.cable@sbcglobal.net Home 860-673-1940 Work 060-778-6414 WFA AWFA WFR Expiration: 3-2014 CPR BLS Expiration: 3-2014 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Mongolia: 2011 To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you should describe your plans to do so in a note. Form Revised March 2012 Adventure Travel Trip Proposal Form, page 1 of 6 Richard Cable/Janis Stahlhut Machu Picchu to Easter Island: Journey Into Time Trip two Trip three Other related trip experience Nepal: 2011 Sicily: 2010 Mongolia 2009, Yosemite. Upcoming: Venice Biking, Spain Biking, France Biking Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training* CPR training* Prior leading experience Janis Shahlhut 1465 East Putnam Avenue, Old Greenwich, CT 06870 jstahlhut1@aol.com Home 203-820-9275 Work same WFA AWFA WFR Expiration: 3-2014 CPR BLS Expiration: 11-2013 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Sicily - 2010: coleader New Hampshire Hiking Weekend - leader Weekend Hiking at Noble View- leader Weekend Biking in Cape Cod - leader Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Yes No If yes, please describe below: Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available please include or attach an itinerary. Form Revised March 2012 This is a two part trip. Part 1 is to Peru with a flight into Lima. Part 1 splits into two parts and participants will choose either A or B. In the visit to Macchu Picchu, both A and B groups will fly to Cuzco. Group A will hike the Inca Trail while group B will tour Cuzco and Sacred Valley and participate in a reforestration project and take the train to Machu Picchu. Both groups will tour Machu Picchu and climb Wayna Picchu. Part 2 of the trip will be on Easter Island. A four day tour will take us to the major attractions [see prospectus for details of Group A and B and Easter Island] Group A and B will be separated for 5 days in Peru. One leader will accompany Group A while the other will be with Group B. We anticipate that both groups will be evenly split at 7/7. 6/8, 8/6, 9/5, or 5/9 due to the nature of the trip's options. Knowing that trip safety is imperative to any AMC Adventure Travel trip, if the ratio splits out differently, we will consider the option of taking just the larger group OR going to a higher number of participants and taking a third leader. Both groups will be accompanied by a professional guide as well as the AMC leader which essentially makes it the equivalent of a single leader trip. We are aware this thas occurred on more than Adventure Travel Trip Proposal Form, page 2 of 6 Machu Picchu to Easter Island: Journey Into Time Accommodations Please describe your plans for accommodation(s) Meals Please describe your plans for providing meals Local Transportation Please describe your plans for local transportation Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/ mission.cfm Richard Cable/Janis Stahlhut one occasion on trips of this nature, that is trips accompanied by professional outfitters and guides. The Inca Trail is well designated, has very delineated hiking protocol and destination points much like the hiking in New Zealand. Permits are set for a specific time factor and are supervised by the state system as well as the guides and porters. All guides are multi-lingual and have expertise in specific areas of ornithology, history, or archaeology. All guides have First Aid and emergency response training and equipment. 3 star hotels with en suite baths, as arranged by our outfitter. Tent camping for those hiking the Inca Trail. All breakfasts and some lunches will be included. Dinner will be included for those hiking the Inca Trail. All dinners not included will be coordinated by the leaders and paid for by the participants and leaders. All transportation will be provided by the outfitter. This includes transfers to and from the airports, tour vehicles in Peru and Easter Island. Internal air in Peru is arranged by the Peruvian outfitter through their partner consolidator. In both locations, drivers must carry a special driving permit for tourist vehicles. Yes No If yes, please describe below what you will need to do to obtain them: provided by the outfitters in both locations If no, please describe the process you went through to find out that they were not required: Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Hiking at high altitude requires a complete understanding of possible hazards and risks, as well as appropriate conditioning. Screening will help in this regard as well as adequate medical advise and possible medication. We and the outfitter have build in days for aclimatization for higher altitude hiking. Yes No If yes, please describe below what you will do: We will plan a gathering in CT. In all likelihood it will have a short hike followed by a group dinner. This trip meets the mission of the AMC in that it includes physical activities respectful of the environment as well as cultural aspects in both locations. While other AMC trips have been led to Peru and Machu Picchu, we think this is the first proposed AMC trip to Easter Island. The outfitter has a social and environmental business practices operating policy. [See the website for this information] Materials in this regard will be part of the predeparture materials provided by Adventure Life. Adventure Life uses a supplier on the Inca Trail that uses the best porters and contributes to sustainable travel. This supplier has helped design some of the volunteer programs in the villages where the porters come from and has assisted them in developing their own tourist infrastructure (camps, alternative trek, etc.) TOUR OPERATOR AND GUIDE SERVICE INFORMATION Will this trip require a tour operator or guide service during part, or the entire trip? Form Revised March 2012 Yes No Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own: The very nature of the Inca Trail, trail permits, conservation efforts, etc. is best done under the supervision of a responsible outfitter. The same holds true on Easter Island. We found that we could not arrange Easter Island hotel rentals, Adventure Travel Trip Proposal Form, page 3 of 6 Richard Cable/Janis Stahlhut Machu Picchu to Easter Island: Journey Into Time Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Do they have liability insurance? Emergency response Please describe the outfitters’ response plan in the case of an emergency. vehicle rentals, and guides for less that our outfitter could provide. In fact, it was going to cost at least $200 more per person. Also, porters, guides, and trail permits for the Inca Trail are best supplied by a reputable outfitter. We chose a company that met our needs based on many searches and inquiries. This company has been in business for 12 years and takes care of 2500-3000 travelers per year. We have testimonials contacts from many past clients. Adventure Life. They are members of IATA, IGTOA, IAAN, the VVV, Rainforest Alliance and several other travel groups. adventure_life.com They have had no serious injuries and have been in business for 12 years. For more information on the principals of the company and background, go to: http://www.adventure-life.com/tours/travel-with-a-purpose/ Liability? Yes No Maximum amt: $ 1,000,000 Are they willing to list AMC as an Yes No additional insured? The outfitter has a 24 hour on call operations staff member. Field staff carry radios and phones. Travel insurance is recommended for evacuation. The outfitter has a policy concerning medical care delivered during a trip including medical equiment, Gamov hyperbaric bags for high altitude, etc. The outfitter also provides a booklet including helath preparation tips for the areas visited. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards The usual hazards of hiking can occur. While this is a guided hike on the Inca Trail, it is at high altitude. Response Clear precautions and options will be offered to all applicants and particpants as well as indications in the prospectus. Political concerns, crime, language translation, terrorism Foreign Country Potential hazards small petty crime Response All participants will be cautioned to be careful of passports, currency, cameras, and other valuable items. Road conditions, drivers, insurance Transportation Potential hazards Response Vehicles will be mini-vans or small passenger busses depending on the size of the group. On Easter Island, 4 wheel drive vehicles are typically due to the state of roads and access to sites. All drivers are fully insured and carry special licenses to drive tourist vehicles. Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards High altitude hiking Response For those concerned with high altitude hiking, there is the option of bypassing the hike and doing other less vigorous activities but ones that are keeping with the AMC goals and values. Conditions unique to this type of trip Other Potential hazards Response EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK see below. Emergency communication Form Revised March 2012 Adventure Travel Trip Proposal Form, page 4 of 6 Richard Cable/Janis Stahlhut Machu Picchu to Easter Island: Journey Into Time Phone contacts, language, documentation, distance from emergency services Emergency equipment What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Evacuation Please describe your plan for evacuation from the backcountry location if applicable? Medical care Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities. We will be carrying a cell phone with international coverage. Additionally, we will be carrying two way radios. Our outfitters will be equiped with a full communication system, and as there will be only one AMC leader with each group, they will be provided with contact information at AMC in the event that one of our leaders becomes incapacitated. All participants will be encouraged to obtain travel evacution insurance. Additionally, the outfitters and leaders are trained in Wilderness First Aid. The Inca Trail is highly monitored for safety of trekkers. Our outfitters will also carry emergency telephone communication devices. Peru: Lima: Clinica Anglo Americana - Clinic: Alfredo Salazar 350, San Isidro, Phone 616-8900. Urgent Care Center: Av. La Fontana 362, La Molina, Phone 616-8989 Peru: Cuzco: Cusco Medical Assistance. Tel:+51 84 224016+51 84 224178.Address: Urb. El Ovalo, Av. La Paz B-1 Easter Island: Dr. G. Concha Grossi Dr. P. Barra Hernandez. Hanga Roa Hospital, Easter Island, Chile Easter Island has a hospital and emergency surgery availability. Complicated medical cases would require airlifting to Santiago, Chile COST AND BUDGET DETAILS All costs will be in U.S. dollars, and our quotes are in U.S. dollars. Foreign currencies The agents will be paid in U.S. dollars. For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? yet to be determined Deposits What deposits will be required by airlines, hotels, tour operators, etc., and when? 90 days prior Refunds What is the latest date you can cancel and still receive a full refund of any deposits? $1000 with application. $1500 by Oct. 1, 2013. Bal. of $1250/1575 by Jan. 1, Participant deposit 2014 What are the initial deposit and your schedule of payments by participants to you? Full refund if the trip does not run. Individuals may cancel 90 days prior if it Cancellation policy What will your cancellation does not interfere with the trip's status. policy be for the participants? Minimum numbers Yes No If yes, please describe conditions: Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: Form Revised March 2012 http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ cyout@outdoors.org Adventure Travel Trip Proposal Form, page 5 of 6 Machu Picchu to Easter Island: Journey Into Time AMC-ATC Chair: Form Revised March 2012 Richard Cable/Janis Stahlhut amcatchair@comcast.net Adventure Travel Trip Proposal Form, page 6 of 6