Ginette Beaudoin/Anna Panszczyk
Dayhiking in The Canadian Rockies
SUMMARY OF TRIP INFORMATION
Dayhiking in The Canadian Rockies
Leader Ginette Beaudoin
Co-leader Anna Panszczyk
Banff, Lake Louise and Jasper National Parks
8/10-19/16
Total # of days 10
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
$ 2620
Does it include airfare? Yes
No
$ 650-750
Will leaders assist participants with flights? Yes
No
First Appearance: Month May
Year 2015
Last Appearance: Month July
Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. asap
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised February 2014
Ginette Beaudoin DVM
66 Graham Street, Biddeford, Me 04005
ginette4000@yahoo.com
Home 207-294-6302
Work n/a
WFA
AWFA
WFR
Expiration: 5/15
Cell 207-590-4431
CPR
BLS
Expiration: 5/15
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Azores, hiking, Oct/Nov 2014, 19 participants
Azores, hiking, Sept/Oct 2014, 18 participants
Austrian Alps, hiking, Aug 2014, 15 participants
Have led several other AT trips to Stubai Alps, Minnesota, Yosemite national Park and
Adventure Travel Trip Proposal Form, page 1 of 6
Dayhiking in The Canadian Rockies
experience
Ginette Beaudoin/Anna Panszczyk
Tuscany as well as trips for Maine Chapter of AMC
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Anna Panszczyk
22 Alfred Road, Arlington, MA 02474
annatp13@verizon.net
Home 781-648-2492
Work n/a
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 5/15
CPR
BLS
Expiration: 5/15
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Azores, hiking, Oct/Nov 2014, 19 participants
Azores, hiking, Sept/Oct 2014, 18 participants
Austrian Alps, hiking, Aug 2014, 15 participants
Have led numerous trips for Massachusetts AMC chapter as well as co leading AT
Morroccan trekking trip.
Yes
No
If yes, please describe below:
Both leaders have traveled and hiked in this area previously.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Form Revised February 2014
Fly into Calgary and collect 2 rental vans from airport for our primary transport. Drive
to Lake Louise where we are based 4 nights. Here we do 3 day hikes in this region. We
make short transfers (under 1 hour) to / from trail head these days. We then drive to
Jasper National Park and have 3 nights there. We´ll make 3 day hikes in Jasper and have
one optional free day. After Jasper we drive to Banff for 2 final days - one is sightseeing
and short hikes and the last day is our final day hike. On the final morning, we drive
back to Calgary for departure from the International Airport. ITINERARY
DAY 1- Aug 10th, 2016 (B, D)
Arrival Calgary by 12 noon, direct transfer to Lake Louise HI Hostel (2 hr transfer).
Time permitting we do a break stop at Canmore. Breakfast and Dinner
DAY 2- Aug 11th, 2016 (B, D)
Hike Lake Louise Plain of 6 Glaciers and Agnes Tea House (7-8 miles total), Lake
Louise Hostel. Breakfast and Dinner
DAY 3- Aug 12th, 2016 (B)
Hike Lake Louise Sentinel Pass and Consolation Lake trails (7-10 miles total), Lake
Louise Hostel. Breakfast and NO DINNER
DAY 4- Aug 13th, 2016 (B, D)
Hike Yoho National Park Takkakow Falls and Iceline route (8 miles total), Lake Louise
Hostel. Breakfast and dinner
Adventure Travel Trip Proposal Form, page 2 of 6
Dayhiking in The Canadian Rockies
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Form Revised February 2014
Ginette Beaudoin/Anna Panszczyk
DAY 5- Aug 14th, 2016 (B)
Hike Jasper National Park Columbia Icefield region 2 routes / Glacier interpretive talk
with Matt at Icefield Center, Jasper Hotel or Hostel. Breakfast and NO DINNER
DAY 6- Aug 15th, 2016 (B)
FREE DAY Visit Jasper, Rafting, Golf, etc or CLIMB WHISTLER PEAK (challenging
but great trail) with Matt our local guide! Jasper Hotel or Hostel. Breakfast and dinner
DAY 7- Aug 16th, 2016 (B, D)
Hike Jasper National Park Maligne Lake (Opel Hills (8 miles), Jasper Hotel or Hostel.
Breakfast and NO DINNER
DAY 8- Aug 17th, 2016 (B)
1.
Drive to Banff (4 hours) with scenic stops and short hikes at Sunwapta and
Athabasca Falls and Johnston Canyon. Banff Y Mountain Lodge, Breakfast and NO
DINNER www.ymountainlodge.com/
DAY 9- Aug 18th, 2016 (B, D)
Hike Kootenay National Park Fire and Ice Stanley Glacier (6-7 miles) or climb Tunnel
Mountain in Banff Town, Banff Y Mountain Lodge, Breakfast and FINAL DINNER
DAY 10- Aug 19th, 2016 (B) Transfer to Calgary airport after breakfast
.
There are 9 nights total.
NIGHTS 1-4 at Lake Louise HI Hostel - ensuite dorm share - 4-5 individual beds per
room
NIGHTS 5-7 at Jasper in a Motel style lodge in/near to townsite - 2-3 share per room
ensuite
NIGHTS 8-9 at Banff town in the YWCA Alpine lodge - 2 share per room ensuite
BREAKFASTS - all are included (continental style with cereail, yoghurt, coffee, etc)
LUNCHES - not included. There are 2 options (purhase ready made hiking picnics from
our accommotion or purchase materials from nearby supermarket. Lake Louise and
Banff lodges have kitchen facilities for our usage.
DINNERS - 5 are provided in this package. Beverages at dinners are not included
We are renting 2 x vans from Calgary International Airport.
1 van will be 12-15 passengers (pending final group number) and it is driven by our local
Outfitter guide. The second van is a 7 seat model driven by the AMC leaders.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
Local Outfitter Adventurebug is handling this on our behalf.
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Local Outfitter always carries a Gorman GPS Unit and 2 x 2 way radios with 5 mile
range (for communication between our own leader team).
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
The participants must be able to demonstrate that they can hike in the mountains. A
guideline for hiking abilities will be supplied with the prospectus so participants can rate
themselves. Leader/coleader will follow up with AMC local chapter contacts to see if
participants will be a good fit for this trip. Phone calls will be used if uncertain about
abilities and being a good group player.
Yes
No
If yes, please describe below what you will do:
Adventure Travel Trip Proposal Form, page 3 of 6
Ginette Beaudoin/Anna Panszczyk
Dayhiking in The Canadian Rockies
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
Local Outfitter is a former National Park Ranger and guide from this very region.
He will be using his experience and contacts to introduce us to various
conservation concepts in the mountain parks - as well as taking us to interpretive
centers he has worked in before. AMC is also supporting the Canadian National
Parks efforts by contrbuting towards park user fees (daily) and by following
´leave no trace´ ethics throughout the trip.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
Outfitter will act as our guide on the mountain hikes. Outfitter will also provide
entire trip?
transportation as infrastructure for public transportation to towns and trailheads is
limited in the area. Outfitter was born and raised in the area and has led hiking and
skiing trips in the Canadian Rockies for many years and is thoroughly familiar with the
area.
Name of tour operator/guide Adventure Bug/ Matt Butler (outfitter previously approved by AMC for other AT trips)
service
www.adventurebug.com
Tour operator website
Adventurebug has operated worldwide (based from Spain), since 2000. They have put
Safety record
Please provide information
thousands of participants (from children to corporate groups to pensioners), through
about their safety record.
countless expeditions and tours that involve travel in the form of hiking, biking, kayak,
horse travel, 4x4, camel treks, rafts, mountaineering and more. Adventurebug has NO
single claim on its PUBLIC LIABILITY insurance nor has it had any liable suits or
charges against them in its entire company history. Adventurebug is also involved in
public safety and guide training for it´s teams of local guides in Morocco´s Rif and Atlas
Mountain range. They do this on a volunteer basis so that a higher level of safety is
returned to them when working in North Africa.
Insurance
Liability? Yes
No
Maximum amt: $ 1,200,000 euros
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Adventurebug employs a detailed emergency evacuation plan for all group events, tours
Emergency response
Please describe the outfitters’
and expeditions . This program starts with ´on location´ first aid procedures followed by
response plan in the case of an ´evacuation´ planning that involves accessing nearest medical support and finally, ´care
emergency.
facility´ listing such as hospital or surgery nearest the locations of the tour / expedition.
This is all contained in one document that is carried by all leaders for easy access.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Slipping off trail, rock fall, exposure on cliffs,rain and cold exposure. Also potential
exposure to ticks.
Response
Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety,
tick bite prevention and etiquette. Check current trail conditions with local guides. Carry
rain gear, tick repellant, extra layers, hats, gloves, gaiters, polypro layers and first aid
kit.Instruct participants on proper food storage, never leave packs or food unattended,
stay in groups.
Political concerns, crime, language translation, terrorism
Foreign Country
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 4 of 6
Dayhiking in The Canadian Rockies
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Ginette Beaudoin/Anna Panszczyk
Petty crime/pick pockets
Warn participants in advance of thieves in airports and cities.
Road conditions, drivers, insurance
Potential hazards relate to throughway and mountain driving.
All have proven safety records.
Level of fitness, screening concerns, experience with equipment or activity
Intermediate to advanced intermediate hiking skills required of all participants. Health
conditions will dictate what level participant will be allowed to hike. Must be a group
player and not an individualist.
Careful screening: application response, phone calls, chapter feedback, recent excursions
(local and ME/AT), list of hikes done in past 2 years. Participants will need to be up
front and accurate with all health conditions and medications. Participants must be a
group player, if not they will put the groups' safety in jeopardy and this would not be
acceptable.
Conditions unique to this type of trip
Snow Squalls above 5000 feet / reduced visibility / hypothermia and frost bite
Obtain up to date satellite weather forecasts and talk to the National Park information
offices and locals for accurate information beforehand. Ensure participants are dressed
accordingly. Have a Plan B in place if the weather is forecast unpleasant, unsafe or
undesireable - especially at altitude.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Outfitter has set emergency procedures in place . The operator will put us in contact
Emergency communication
Phone contacts, language,
with the medical emergency service in ENGLISH language.
documentation, distance from
emergency services
Outfitter will have emergency first aid equipment on hand.
Emergency equipment
What sort of emergency first
Communication in the back country will be via cell phone . Some GPS navigational
aid or communication
points can be used in the event of emergency response reporting. Two way radios are
equipment (satellite phone,
available and will be brought by the local outfitter so the front and back of the
two-way radios) do you plan
walking/hiking group can be in touch.
to use, if any?
Evauation from the trails are done in 2 ways. A helicopter (when available), will try
Evacuation
Please describe your plan for
access the location of the injured (can be subject to fees - private travel insurance
evacuation from the
required). Secondly, evacuation would be done on foot utilizing the local warden
backcountry location if
services. Depending on the route, acces forestry roads can sometimes be used to get a
applicable?
vehicle closer to the injured person.
Medical care is of very high quality in this area and caters to active travellers.
Medical care
Please describe the medical
care available in the area(s)
Lake Louise Region (4 nights) Emergency Contact Number – EMS 911 / Banff Warden
where you will be traveling
Office 001 403 762 4506
and list names and telephone
Health / Emergency Center – Banff Mineral Springs Hospital / 305 Lynx Street, Banff.
numbers for these facilities.
Telephone 001 403 762 2222 / Fax 001 403 762 4193.
Jasper Region (3 nights) - Emergency Contact Number – EMS 911 / Jasper Warden
Office 001 877 852 3100 / 6155
Health / Emergency Center – Jasper Seton General Hospital / 518 Robson Street, Jasper
001 780 852 3344
Banff Region (2 nights) Same as Lake Louise info above…
COST AND BUDGET DETAILS
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 5 of 6
Dayhiking in The Canadian Rockies
Ginette Beaudoin/Anna Panszczyk
Outfitter is based in Spain and will be paid in Euros.
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Outfitter will require 10% deposit 5 months prior to trip departure, balance due 3
Group Trip Deposits
What deposits will be required
months prior to departure.
from you by airlines, hotels, tour
operators, etc., and when?
Period before trip:
Cancellation Charge:
Group Trip Refunds
What is the latest date you can
More than 90 days(13 weeks)
100 Euros
cancel and still receive a full
Between 28 June and 26 July
10% of outfitter fee per participant
refund of any deposits?
Between 27 July and 27 August
50% of outfitter fee
Between 29 and 15 days
75% of outfitter fee
Less than 14 days
100% of outfitter fee
Cancellations can be transferred at no additional expense to another participant (on
waiting list), or who decides to take up the trip place internally.
$1000 due at time of application
Participant deposits
What are the initial deposit and
$1620 due by April 15, 2016
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
If you cancel after being accepted for the trip, $100 is non-refundable. But if you
policy for the participants?
cancel after April 1st, 2016, minimally $200 is nonrefundable; if (and only if) another
person takes your place. We will establish a waiting list. Should another person
replace you, you will be charged only the $200 cancellation fee. However, your
cancellation shall not raise the cost of the trip to any of the participants or trip leaders.
Thus if you cancel and are not replaced, you will forfeit the $200 plus the per capita
expenses already incurred and any other unpaid expenses for which the trip cannot
obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased
become your property and are generally non-refundable. We strongly recommend that
you purchase travel insurance. Information on a company recommended by the AMC
will be sent to the participants. Please note: The price of this Adventure travel trip is
given in good faith based on current tariffs and rates and is subject to change. Any
tariff/rate increases will be passed on to participants.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
Will consider running the trip even if we have only 12 participants.
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 6 of 6