Roger Scholl/Barbara Dyer Wild Alaska-Day Hiking SUMMARY OF TRIP INFORMATION Wild Alaska-Day Hiking Leader Roger Scholl Alaska June 30-July 9, 2017 Backpacking Title of trip Leadership Location(s) Dates Type of trip check all that apply Primary type of trip Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Co-leader Barbara Dyer Total # of days 10 Bicycling-Mountain Bicycling-Road Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Trekking (e.g., hutto-hut) Hiking Minimum 12 Skiing-Downhill Snorkeling (Alpine) Walking Other – please describe Sightseeing Select one of those checked above. Maximum 14 $ 2800 Does it include airfare? Yes No $ 600-700 Will leaders assist participants with flights? Yes No First Appearance: Month May Year 2016 Last Appearance: Month May Year 2017 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. April, 2016 Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Form Revised September 2015 Roger Scholl 23 Patton St Rochester NH 03867 nhiceclimb@yahoo.com Home 603-674-5909 Work 800-221-2725 x243 WFA AWFA WFR Expiration: June 2017 Cell (603)674-5909 CPR BLS Expiration: June 2017 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Yellowstone, 2015 Yellowstone, 2012 Yosemite, 2009, 2011, 2013, 2015 Adventure Travel Trip Proposal Form, page 1 of 6 Roger Scholl/Barbara Dyer Wild Alaska-Day Hiking Other related trip experience Presidents Society to Yosemite, Maine Woods, Joshua Tree, Interchapter trips Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Barbara Dyer 17 Breakneck Hill Rd. Southboro, MA 01772 barbaraadyer@gmail.com Home (508)624-4085 Work (978)772-8600 Cell (508)735-3281 x1248 Best WFA AWFA WFR Expiration: 4/2017 CPR BLS Expiration: 4/2017 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Yellowstone, 2012 Yellowstone, 2015 Wales 2016 Led over 100 AMC trips since 2004 Yes No If yes, please describe below: Barbara has done this exact trip, and Roger has also climbed Denali and traveled Alaska Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary. Accommodations Please describe your plans for accommodation(s) Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify. Local Transportation Please describe your plans for local transportation Form Revised September 2015 Day hiking in Alaska, starting in Anchorage in the Chugash Mountains, then to Denali NP, Talkeetna, Seward and the Kenai Fjords, returning to Anchorage. We will travel RT approx 800 miles on this land tour, allowing plenty of travel time and sightseeing and rest days where participants may choose to do an activity instead of hike. We will hike up to 10 miles a day at a moderate pace over varied terrain. We will have 19 hours of daylight to explore in, We will be staying at comfortable lodging TBD as reservations can not be take and rates offered until Fall 2016. We have picked 3 stars for places to stay including lodges, hotels, and cabins 2 people per room in 2 beds each Meals are included at $50 pp/day budget. We will provide a daily allowance in cash. Anything over $50 per day, the participant will have to pay additional. We expect we will be eating most meals together. We will rent 3 mini-vans or SUV's that hold 5-6 passengers. Costs are over $4000. Gas is approximately $3/gallon. We will need drivers for the third vehicle and as alternates. Our drive time is not extensive as we planned around this carefully with minimum time Adventure Travel Trip Proposal Form, page 2 of 6 Roger Scholl/Barbara Dyer Wild Alaska-Day Hiking Will leaders or participants be drivers of motor vehicles? Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? traveling. Will leaders be drivers? Will volunteer participants be drivers? If so, MVR checks will be needed. See Appendix S1. Yes No If yes, please describe below what you will need to do to obtain them: We will apply for a CAU permit through the national parks. Leaders were both Yellowstone Guides through the NPS via the permit process. There is also a permit for the state park we will apply for. If we get denied, plan B will be to hike in state parks and/or go on guided park hikes. If no, please describe the process you went through to find out that they were not required: Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Participants should be able to hike at the pace of the slowest hiker. We plan to go at a moderate pace of 1.5 miles/hour and will go slow on any ascents. We expect all participants to hike in a group at all times and follow the park service rules of refraining from wildlife encounters or hiking solo, and following LNT principles. Participants should be in good to excellent shape at the time of departure. We will hike up to 10 miles a day and have little darkness to worry about. Yes No If yes, please describe below what you will do: We will offer a hike for those locals followed by a social dinner to allow opportunities to meet and greet and observe hiking abilities. Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/mission.cfm The AMC mission is followed in numerous ways from visiting National Parks and seeing the wildlife and how they preserve these parks for marine and land animals. Participants will learn about bear and wildlife safety from their leadership educating them about the park service, and the geology of Denali. We will be recreating in a vast wilderness, serving as the naturalists, and they will have opportunities to meet with the park service rangers, and take optional narrated tours in the Kenai Fjords and Denali Bus ride. TOUR OPERATOR AND GUIDE SERVICE INFORMATION This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity. Will this trip require a tour Yes No operator or guide service Please describe their services. If you are using a tour operator for the entire trip, during part of or for the please describe why you will be using them rather than doing this trip on your own: entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Liability? Yes No Maximum amt: $ Do they have liability Are they willing to list AMC as an Yes No insurance? additional insured? Emergency response Form Revised September 2015 Adventure Travel Trip Proposal Form, page 3 of 6 Roger Scholl/Barbara Dyer Wild Alaska-Day Hiking Please describe the outfitters’ response plan in the case of an emergency. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards river crossings, weather, wildlife encounters, earthquakes, tsunamis, wildfires, challenging weather and terrain, snow Response Leaders will meet with rangers daily for best conditions and wildlife sightings Political concerns, crime, language translation, terrorism Foreign Country Potential hazards Response Road conditions, drivers, insurance Transportation Potential hazards All Drivers will have a background check, highways are good in Alaska, no concerns Response Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards From Prospectus: You must be able to hike an average of 8-10 miles per day at a moderate pace easily, with moderate elevation gains (3000-5000 feet), while carrying enough equipment to keep you safe in the event of bad weather or injury. You should be in moderate to excellent physical condition at the time we depart. This trip is not for people who have not hiked mountains for several years. By you agreeing to this contract, you are stating you are mentally and physically capable of hiking ~75+ miles over the course of the trip. We will discuss any concerns over the phone, and your abilities. Please do not take offense to our questions and be accurate with your abilities for the safety of all. We would expect participants to be flexible to hike at the pace of the slowest hiker. Rest days are understandable. Response Level of fitness is always a factor and will be screened appropriately for abilities, fears, experience, gear, and team dynamics, will require some sort of leader reference. Conditions unique to this type of trip Other Potential hazards Wildlife encounters Response Leaders will practice how to use bear spray and emergency scenarios EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK Denali National Park Service, 907-683-9532 (park information, 7 days a week, 9a - 4p Emergency communication Phone contacts, language, AK time)Denali National Park documentation, distance from P.O. Box 9 emergency services Denali Park, AK 99755-0009 Emergency equipment What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Evacuation Please describe your plan for evacuation from the backcountry location if applicable? Form Revised September 2015 Cell service in some areas, will consider satellite phone Be prepared to give your location as Denali National Park. Call to report accidents, fires, or life-threatening emergencies. Cell phone coverage exists only within three miles of the park entrance. Since there are no phones west of Park Headquarters, emergencies in those areas should be reported torangers on patrol, campground hosts, bus drivers, or to staff at Eielson Visitor Center or the Toklat Rest Stop. Evacuation will require AWFA, triage, medical care onsite, and hiking out of the backcountry or ranger/first responders if needed. Be prepared to give your location as Denali National Park. Call to report accidents, fires, or life-threatening emergencies. Cell phone coverage exists only within three miles of the park entrance. Since there are no phones west of Park Headquarters, emergencies in those areas should be reported Adventure Travel Trip Proposal Form, page 4 of 6 Roger Scholl/Barbara Dyer Wild Alaska-Day Hiking Medical care Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities. torangers on patrol, campground hosts, bus drivers, or to staff at Eielson Visitor Center or the Toklat Rest Stop.. Be prepared to give your location as Denali National Park. Call to report accidents, fires, or life-threatening emergencies. Cell phone coverage exists only within three miles of the park entrance. Since there are no phones west of Park Headquarters, emergencies in those areas should be reported torangers on patrol, campground hosts, bus drivers, or to staff at Eielson Visitor Center or the Toklat Rest Stop. Fairbanks Memorial Hospital Contact Information Address: 1650 Cowles St Fairbanks, AK 99701 Phone Number: 9074528181 Alaska Regional Hospital 2801 Debarr Road, Anchorage (907) 276-1131 Providence Seward Medical and Care Center 417 1st Ave, Seward, AK 99664 (907) 224-5205 COST AND BUDGET DETAILS Foreign currencies For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? The issue we are having in reserving places are that they require a deposit with each Group Trip Deposits What deposits will be required rental and will not hold without. We have checked several places we are interested in from you by airlines, hotels, tour and this is the policy non-negotiable. Also, rates for 2017 are not yet available until operators, etc., and when? fall 2016. Many lodges are closed for reservations until spring 2016 so we will continue to look around for places that are affordable and with a strong cancellation policy and deposits with the least requirements. The cancellation policy is standard AMC policy, if we can fill the trip, refunds will be Group Trip Refunds What is the latest date you can returned minus the $100 cancellation policy. Full payment is due 6 months ahead in cancel and still receive a full December 2016. refund of any deposits? $1400 or half down, and final payment of balance will be six months out in December Participant deposits What are the initial deposit and 2016. your schedule of payments by participants to you? Cancellation is required in writing, and the policy is standard AMC disclaimer, if we Cancellation policy What will be your cancellation can fill the trip, refunds will be returned minus the $100 cancellation policy. Full policy for the participants? payment is due 6 months ahead in December 2016. On Prospectus: Our cancellation policy is based on the precept that your cancellation shall not raise the cost to any other participants of leaders. Therefore, if you cancel, we will refund any money you have paid, less an expenses already incurred, or future expenses that will be incurred, that have been the result of your registration and that cannot be avoided. Refunded money will also be less a $100 cancellation fee. However, if you cancel and the trip still realizes full participation, then any and all fees you have paid will be refunded to you, in full, minus the cancellation fee. If you cancel after the airline tickets have been purchased, you still own the ticket and will be Form Revised September 2015 Adventure Travel Trip Proposal Form, page 5 of 6 Roger Scholl/Barbara Dyer Wild Alaska-Day Hiking Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised September 2015 subject to their cancellation policy. Yes No If yes, please describe conditions: 12 minimum required to run the trip http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org scohen1234@gmail.com Adventure Travel Trip Proposal Form, page 6 of 6