Dick Cable/Janis Stahlhut
Provence: Bike/Boat "La Provence Magnifique"
SUMMARY OF TRIP INFORMATION
Provence: Bike/Boat "La Provence Magnifique"
Leader Dick Cable
Co-leader Janis Stahlhut
Provence, France
July 27-August 5, 2017
Total # of days 10
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Select from list
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 16
$ 2685.00
Does it include airfare? Yes
No
$ 1100
Will leaders assist participants with flights? Yes
No
First Appearance: Month March
Year 2016
Last Appearance: Month
Year
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. as soon as approved
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Dick Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work
WFA
AWFA
WFR
Expiration: 5-2016
Cell 860-505-9938
CPR
BLS
Expiration: 1-2016
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
New Zealand 2015
Biking Tuscany 2015
Biking the Loire Valley, France 2015
Other trips: Biking Finland, Hiking Norway, Machu Picchu/Easter Island, Hiking Nepal,
Adventure Travel Trip Proposal Form, page 1 of 6
Dick Cable/Janis Stahlhut
Provence: Bike/Boat "La Provence Magnifique"
experience
Mongolia 1 and Mongolia 2, Biking Sicily, Biking the Po River Valley, Biking Puglia,
Biking the Camino de Santiago in Spain, Biking Provence, Hiking Yosemite, Biking
Berlin to Prague
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Janis Stahlhut
1465 East Putnam Avenue #323, Old Greenwich, CT 06870
jstahlhut@me.com
Home
Work
Cell 203-820-9275
WFA
AWFA
WFR
Expiration: 5-2016
CPR
BLS
Expiration: 11/2017
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Hiking Norway 2015
Biking Finland 2015
New Zealand 2015
Biking Sicily, Biking the Po River Valley, Biking Puglia, Biking Provence, Biking the
Camino de Santiago, Machu Picchu/Easter Island
Yes
No
If yes, please describe below:
We both led an AMC-AT Biking Provence trip two years ago. We also spent
additional days in Marseille so we are familiar with both the city and the general area
of this trip…having visited many of the cities.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
Form Revised September 2015
This will be a new way of exploring Provence. We have both led a previous trip to
Provence but as a road only from city to city and hotel to hotel. We have led one bike
boat trip in the Po River Valley ending in Venice. We will suggest participants fly into
Paris and take the direct train from CDG Airport to Marseille. This appears a much
cheaper option than flying to Marseille directly. We will start with the first day and
night in Marseille with an exploration of this interesting city. We will then transfer to
Aigues Mortes and board our boat which will be our accommodations for the duration of
the trip. The trip ends in Avignon, and participants who have flown into Paris and taken
the train will take the train from Avignon to CDG Airport. Those who have flown into
Marseille will take the train to the Marseille Airport. Please see the prospectus for a full
description of the day to day locations, rides, length of rides, etc.
one night in a hotel in Marseille; the remainder on board the boat
All meals will be provided while biking. Vouchers will be given for the other meals.
Adventure Travel Trip Proposal Form, page 2 of 6
Provence: Bike/Boat "La Provence Magnifique"
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Dick Cable/Janis Stahlhut
Meal vouchers will be TD Bank cards.
Train from CDG Airport in Paris directly to Marseille OR train or bus transfer from the
Marseille Airport to downtown Marseille. Bus or train transfer from Marseille to Aigues
Mortes. Train transfer from Avignon to CDG Airport in Paris or to Marseille Airport.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
We have led this trip to Provence before. There are no permits necessary.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
The ability to ride a hybrid bicycle for the prescribed distances each day. We will screen
participants accordingly.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
See above.
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group If possible, we will gather the group for a bike ride and picnic dinner.
together before the trip for an
activity or social event?
Provence is rich in conservation efforts as well as having a rich cultural heritage
Conservation, education and
dating back to the Romans and the seat of the summer home of the Popes. Our
recreation
How will this AMC-AT trip meet the
biking guide will be sharing many of the nuances of Provence and its culture.
mission of the AMC?
Janis and I will share our knowledge as well. We always encourage our
www.outdoors.org/about/mission.cfm
participants to read widely about the area we will be visiting and share their
personal insights as well. Janis and I will act as the tour guides in Marseille.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
This trip is supported, days 2-10, by a bike touring company based in Italy. They will
entire trip?
provide the chartered boat with the staff to operate it, breakfasts and dinners, bikes,
routes and routesheets/maps, and a professional on-bike guide who will accompany us on
all cycling legs. They will also sub-contract a city-guide for a tour of Arles. In addition,
they schedule visits to special sites like the winery in Baux-en-Provence. The itinerary
from the time we board to the time we disembark the boat is exactly the same as can be
found on the company's website. The itinerary is not flexible as it is tied to the course
and navigation of the river and the availability of mooring space. 2 AMC leaders will
accompany the trip.
As we are chartering the entire boat, we are able to increase the maximum number of
participants to 16 (+the 2 leaders) to help spread costs more than the usual 7:1 ratio. We
do not plan to increase the trip size beyond 16 participants, as we believe the "small
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 6
Dick Cable/Janis Stahlhut
Provence: Bike/Boat "La Provence Magnifique"
group" feel of a larger group, as well as the logistics of shepherding a larger group
reasonable proximity throughout each ride is too likely to become unwieldy,
compromising the experience of the entire group. With 14-18 participants, 2 leaders in
addition to the guide are needed to provide mid-group and sweep functions so that the
group can as much as possible operate as one group, each participant benefiting from the
highlights of each day's rides, along with the insights and talks given along the way by
the guide.
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Girolibero. We have used Girolibero for 4 previous trips. Janis and Dick each have one
trip each in 2016 in which Girolibero is our outfitter.
www.girolibero.it
This company has been vetted. They have a stellar safety record.
Liability? Yes
No
Maximum amt: $ n/a
Are they willing to list AMC as an
Yes
No
additional insured?
Transportation to local hospitals in Marseille, Nimes, Avignon…whichever is closer.
Guide will have a cell phone in case of emergencies. The leader and co-leader will be
carrying cell phones activated for international coverage; additionally, we will have
phone contact with the boat and the tour leader. Our guide will speak both English and
French. We are less than one to two hours to medical services of hospital status.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of biking will exist.
Response
Use of proper foot gear, helmets, and biking protocol
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
petty theft can occur in most countries.
Response
remind participants to be aware of safe practices
Road conditions, drivers, insurance
Transportation
Potential hazards
We will not be driving.
Response
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Appropriate level of fitness and bike-skills for day road biking and the distances and
terrain described in the prospectus.
Response
Form Revised September 2015
Though attempts are made to weed out those who are clearly under or over qualified, we
recognize through our years of experience leading bike trips that screening can never be
100% accurate. As such, we have learned to manage group in accordance with a wide
range of individual skills. Our general rule of thumb is “the group is only as fast as its
slowest rider.” However, we know that this is not always practical in application. The
nature of bike & boat does allow us to offer weaker or less fit rides a “day off” to ride to
the next destination onboard with a good book. As we have 2 AMC leaders in addition
to the tour leader, we are able to at all times provide a sweep. More aggressive riders
present as big a problem. Leaders are experienced in communicating to the group that
ALL riders MUST let us know if they will be breaking away (or dropping behind), be
equipped with appropriate communications devices (cell phones with activated
nternational coverage), communicate with leaders as appropriate, and understand that
they may miss a good deal of the tour leader’s along the route education.
Adventure Travel Trip Proposal Form, page 4 of 6
Dick Cable/Janis Stahlhut
Provence: Bike/Boat "La Provence Magnifique"
Other
Potential hazards
Response
Conditions unique to this type of trip
n/a
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
The leader and co-leader will be carrying cell phones and two way radios; additionally,
Emergency communication
Phone contacts, language,
we will have phone contact with the boat. Our guide will speak both English and
documentation, distance from
French. We are less than one hour to medical services of hospital status
emergency services
Both the leader and co-leader will be carrying first aid kits as well as cell phones with
Emergency equipment
What sort of emergency first
international coverage. The guide will also be carrying a cell phone and will be in
aid or communication
communication with the boat as well as a van that is supporting bikers who are not on the
equipment (satellite phone,
boat but also part of a sister Girolibero tour.
two-way radios) do you plan
to use, if any?
We will not be in a backcountry situation
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
C.h.r. De Marseille. 144 Boulevard Baille. Marseille. +33 4 91 47 47 06
Medical care
Please describe the medical
care available in the area(s)
Centre Hôspitalier Henri Duffaut. 305 Rue Raoul Follereau. Avignon.+33 4 32 75 33 33
where you will be traveling
and list names and telephone
Hospital Center University De Nîmes. 28 Rue Salvador Allende. Nimes +33 4 66 73 11
numbers for these facilities.
00
COST AND BUDGET DETAILS
The majority of the trip is being paid for in Euros. We have used an
exchange rate of 1.15 as the Euro for the past year has consistently been
between 1.04-1.10. The projection is for the Euro is to become on par
with the dollar. In case not, we have put a contingency of 6%. We are
renting the entire boat at a cost of $20.300 E. $23345 as you can see on
the cost proposal. This price is confirmed for 2017 and will not
increase. We have additionally budged $ equivalents for the hotel in
Marseille, three transfers, and dinner and lunch while in Marseille. TD
Bank debit cards will be given for dinner and lunch while in Marseille.
[This method was very successfully used on the Biking Tuscany 2015
trip.].
20% deposit by Feb./Mar. of 2017
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
Form Revised September 2015
No refund once the group has been establish and the initial 20% has been paid.
$1000 with application. $1000 Jan. 1, 2017. $685 April 1, 2017
Adventure Travel Trip Proposal Form, page 5 of 6
Provence: Bike/Boat "La Provence Magnifique"
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
Dick Cable/Janis Stahlhut
Full refund if the trip does not run. Once a trip has been confirmed to run with a
sufficient number of partcipants, no refund will be available unless another suitable
participant can be confirmed. Once that participant is confirmed and monies
deposited, a refund will be issued. Refunds will only be refunded to the extent that the
cost of the trip for other participants is not affected. Participants are responsible for
their own airline tickets. Most domestic airlines no longer give refunds for
cancellations; instead, they issue coupons for a future trip with an administrative
charge of $100.00 and an expiration date. Trip cancellation insurance is advised and
policy information is supplied to all participants.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 6 of 6