Robert Bentley/Arthur Paradice
Iceland Cross Country Skiing
SUMMARY OF TRIP INFORMATION
Iceland Cross Country Skiing
LeaderRobert Bentley
Co-leaderArthur Paradice
Iceland
18 - 28 February 2017
Total # of days11
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossSkiing-Downhill
Snorkeling
Country (Nordic)
(Alpine)
Trekking (e.g., hutWalking
Other – please describe
to-hut)
Skiing-Cross Country (Nordic)
Select one of those checked above.
Minimum12
Maximum16
$ 3250
Does it include airfare? Yes No
$ 600
Will leaders assist participants with flights? Yes No
First Appearance: Month July
Year 2016
Last Appearance: Month
Year
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line.
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader?Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Robert Bentley
60 Wenham Rd., Carver, MA 02330
bentleyr@h2otest.net
Home5088663057
Work
Cell5083311883
WFA
AWFA
WFR
Expiration: 12/17- actually this is Ski Patrol Outdoor
Emergency Care
CPR
BLS
Expiration: 12/17
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
this will be my 46th trip for ATC (MEC)
Adventure Travel Trip Proposal Form, page 1 of 5
Robert Bentley/Arthur Paradice
Iceland Cross Country Skiing
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private tripsDo either of you
lead trips that are private - not
sponsored by the AMC?
Arthur Pardice
28 Garrison Rd., Groveland, MA
doubledice@me.com
Home9783727442
Work
Cell5088474364
WFA
AWFA
WFR
Expiration: 12/17 - actuslly this is Ski Patrol Outdoor
Emergency Care
CPR
BLS
Expiration: 12/17
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
this will be Art's 14th trip for ATC.
Yes
No
If yes, please describe below:
led a hiking trip to Iceland a number of years ago - know the sites we will be visiting
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Form Revised September 2015
This will be a cross-country ski tour of various locales in Iceland. We will be seeing
many of the landmarks including the geyser Strokkur, the waterfalls Gullfoss and
Godafoss and the site of the original parliament Thingvellir. We hope to ski at all of
these places. We intend to ski every day on the trip. Our guide will be driving and
skiing with us.
Twin rooms with shared accommodations except at Landmannalaugar (1 night) where
we will ski in to a hut much like an AMC hut.
All breakfast and most lunches are included. We will assist the guide in preparation. We
have 4 dinners included. Restaurants are available for the other nights.
Van to be provided by the outfitter.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Adventure Travel Trip Proposal Form, page 2 of 5
Robert Bentley/Arthur Paradice
Iceland Cross Country Skiing
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Yes
No
If yes, please describe below what type of equipment and how you
Does the trip require special
will ensure that people know how to use it:
equipment?
Special experience
Yes
No
If yes, please describe below what type of experience? Also describe
Does the trip require special
how you will ensure that the participant has this experience?
skills on the part of the
Skiers of intermediate ability only. No beginners.
participant?
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group
together before the trip for an
activity or social event?
Seeing the natural wonders of Iceland provides this opportunity.
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the
AMC?www.outdoors.org/about/missio
n.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
The outfitter has the best knowledge of the terrain, where to ski and alternate areas to ski
entire trip?
if our first pick does not work out.
Name of tour operator/guide Icelandic Mountainguides
service
mountainguides.is
Tour operator website
they have been used before by the AMC (Mike Barry's trip) and have a very good safety
Safety record
Please provide information
record.
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Along with the leaders (who are well trained), the guide will assess the patient. If
Emergency response
Please describe the outfitters’
necessary, we will transport the individual to the closest medical facility. Iceland is a
response plan in the case of an first world country and has high quality facilities.
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Snow may limit our travels on any day.
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 5
Iceland Cross Country Skiing
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Robert Bentley/Arthur Paradice
Deal with it.
Political concerns, crime, language translation, terrorism
Road conditions, drivers, insurance
Snow may limit our ability to get from point to point.
Wait it out, go around, etc.
Level of fitness, screening concerns, experience with equipment or activity
Skiers with lack of ability.
MUST be intermediate skiers, screening will be stringent.
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Leaders will have radios; outfitter will have cell phone for communication.
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Leaders carry packs with significant amounts of first aid (person and ski) gear. These
Emergency equipment
What sort of emergency first
are day tours so return to vehicle is in scope of response.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Both leaders are members of the National Ski Patrol as Nordic Patrollers and are capable
Evacuation
Please describe your plan for
of constructing a toboggan if needed for evacuation. If problems, the leaders, with the
evacuation from the
outfitter, will work out a transport plan best meeting the needs of the situation.
backcountry location if
applicable?
A short drive to any medical facility which are numerous in this country will be effected.
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Cost is in Icelandic Krona which has been quite stable. Rate now is $1
Foreign currencies
For int’l trips list each foreign currency, the
= 0.008 ISK
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
15% at booking (non-refundble). No booking will be done until the trip is a "go."
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
see above
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 4 of 5
Robert Bentley/Arthur Paradice
Iceland Cross Country Skiing
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
$250 depsosit, $1500 in October & $1500 in November.
Give the money back if trip is cancelled, have a sliding scale for refunds based on
ability to replace or not.
Yes
No
MAYBE
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 5 of 5